2020 Vigilant Data Sharing Information - Automated License Plate Reader (ALPR) (Federal Way Police Department.)

Dear Dave Maass,

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Sincerely,

City of Federal Way This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Mr. Maass,

The Federal Way Police Department received your below public records request.

We are excited to let you know we have gone live with our new public records software system, GovQA! This email address will be deactivated in the very near future.

We will enter this request as a courtesy for you and the system will send you an email prompt with a temporary password to login and track this request. Once you have created your account you will be able to retrieve responsive records once located and enter future requests directly through the records portal; it is very user friendly.

Please watch for that email and let me know if you have any questions.

Karen Grossnickle
Public Records Coordinator
Federal Way Police Department
33325 8th Ave S
Federal Way, WA 98003
Mon-Thur 7:00am-5:00pm
d/253-835-6709
f/253-835-6898

Dear Dave Maass,
The City of Federal Way has received your request and we look forward to assisting you with your public records search.Your request was received as follows: "Pursuant to the Washington Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)
5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here: https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html"
This request will be assigned to staff who will begin the process of seeking out responsive documents and determining, based on volume, any costs associated with satisfying your request. Per the Revised Code of Washington (RCW) 42.56.520 you will receive a response within five (5) working days which will be one of the following:
• Providing the record(s);
• Providing a link to the records posted on the City website;
• Providing a reasonable estimate of time the City will require to respond to the request;
• Seeking clarification of the request; or
• Denying the request [per RCW 42.56.520(4)].
PLEASE NOTE: The State of Washington Public Records Act found in the Revised Code of Washington (RCW) Chapter 42.56 is to provide identifiable records, and does not require a governmental agency to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the City of Federal Way Public Records Request Center.

Sincerely,
Diane Shines
Federal Way Police Department
Please do not reply to this auto-generated email. To monitor the progress or update this request please log into the City of Federal Way Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuvRXgRbb-2BOGQG-2BfCo1afymOpClIHKiVN7b2giVxBrg0DuQLNZJnAu6lh4KWUwTDsGi1dDp612UmhgD4SR1NIRyY-3D_6T-2Fa0fGdvGPj2hsssqRnEg6qeWgqS265BkX2XsuSg8Nc0tHBWOdmmhr-2FR-2FymREheZ3jBqNl-2Fx3wKCA6DP5vpPLKtY2pfcqA-2BLhc4Av13hmRMHooWLzHrFWzzaDrFvnxenLO9v92UQCp5ZU2ofXqbiuDrVIhtQQMTMM7SJxtN8eCF1iS5-2FUAl48tEPw99YWqdPERG7sIfNpIPlZ6J7ri6KgEZFRpTpzTDKiKunnQHk6ATd8d9G5c02Wzu-2BivAAWntkUP-2FDteg5Xkue5si1-2FY6YS294Y2xUKDUkY8g2ZGIPvyKJK-2ByQXFUXI9iW-2FVQ-2BlLCxmzx-2F3znBzIBUqg-2BwzwvYvQLVrPqPuPrgKcc2jCUoEFPSwWHMuHi1sP-2FzvaW-2BmM3LQRsXkIU434RZVHIa9Zdt4Ei1TeW5YsLAJ2NTfCl9dw-3D)

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Dear Dave Maass,
The City of Federal Way Police Department has received your public records request (PDA #P001826-012920) dated 1/29/2020 for the following: "Pursuant to the Washington Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)
5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here: https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html"
This request has been assigned to the Records Unit for staff research and retrieval of responsive records. The staff members working on your request have notified me they need additional time to review and compile any records responsive to this request (which may include the retrieval of records stored off site).

Based on preliminary results, staffing levels, and current workloads; it is anticipated that your request will be satisfied on or before March 05, 2020. If public records become available in advance of this estimated date, we will contact you promptly. Conversely, if the City encounters a need to extend our estimate, we will contact you promptly with a revised date.

If you have concerns regarding the handling of your request, please respond to this email.
Sincerely,
Karen Grossnickle
Public Records Coordinator
To monitor the progress or update this request please log into the City of Federal Way Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcyDlEyyzUKkFevlfqolB3cxO70aLypcZDbFdQ0G-2BfPAWDxk3AwgV5Ji7iBZKEkmW-2FEz59SZTYKRkXEg6SHt29u9sCg9NyHkL5KI9Thi3np-2FH5JW_9wU7DfnIyhPl9UC7ln41uU2xDdZXsT9F4-2BsGuiuc-2Bn-2BqmM4GslCEca4SUbA6Fo-2B5WuSdSpebEGRDFVBmugj-2FKNx2J8FOES69rV5KzIcyoxtONeRvxBJFUU3pxhQNKGA1t6YQscFi5afA1xtiZlz80ImKTqgCcPrT1x1pxsIoZlD28-2FUf22-2FWUuqn0mzelaT2n0jC6I1has530YEMbR2247tN5o-2FyjpJSMKxUoHVWplvzIhLw-2Ft4D9vwItmZptG1m28ms-2BlZW9CD9vPs01VRzjwbXan8s4Ksr99BnQfWr-2BM3qMFh8otF4ueOfI5a3G69fjl8VM2LI6-2FTRyanhZ2K6UGrOllsTxpFRDzzOth2bzugdUPhLXH-2FnEt-2FaEvse-2FyMg9jygLl-2BXYD4QkmQWajO0eNkgsf14h1y0nXk9mExVGI0-3D)

Hello Dave Maass,
You have responded to an unresponsive email.

Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.

Thank you
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

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Dear Dave Maass,
The City of Federal Way Police Department has received your public records request (PDA #P001826-012920) dated 1/29/2020 for the following: "Pursuant to the Washington Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)
5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here: https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html"
Please take a look at the documents I released.  Let me know if there is anything else you need.  Please reply no later than March 19, 2020.

Sincerely,
Karen Grossnickle
Public Records Coordinator
To monitor the progress or update this request please log into the City of Federal Way Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcyDlEyyzUKkFevlfqolB3cxO70aLypcZDbFdQ0G-2BfPAWDxk3AwgV5Ji7iBZKEkmW-2FEz59SZTYKRkXEg6SHt29u9sCg9NyHkL5KI9Thi3np-2F8Mk5_9wU7DfnIyhPl9UC7ln41uU2xDdZXsT9F4-2BsGuiuc-2Bn-2BqmM4GslCEca4SUbA6Fo-2B5WuSdSpebEGRDFVBmugj-2FKPNYWngxvibcqlBOTKjkpQSrYdxA2NovuIbyqHzP8dy6VML-2Bfmh8-2BGc6krMhDRmXLwpE600hx3cr9Vqs9JsZWWriDs3VHFjaQ-2BS9bDx-2BbWvhMz2IOzLtVn5B-2FwE51UIDsJEpHB8qHgP41iDNtl7WAOMUEiOeYvz9H-2BsMJDaVNyxjOwdDORry53oKARp5ZqKfIZzSfwPt5RzigUs3tLwb-2FkyEzyYFLqp5UFbR2bZmyvNErpye8pgNpmNjulQgB-2BPiTSDajIXSAK9q0fmE8T6Rkj9GXF1H-2Bdc3RP7SuKixoWB1IMaq20sUGhAl-2FwQDju-2FrG3oTXts4vXAPvYtRmNXehIQ-3D)

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Dear Dave Maass,
This correspondence is in response to your public records request (PDA #P001826-012920) dated 1/29/2020 for the following: "Pursuant to the Washington Public Records Act, I hereby request the following records:

Part A: Information related to Automated License Plate Reader (ALPR) data sharing.
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

Part B: Information Related to Numbers of “Detections” (plate scans) and “Hits” (plate scans that matched to a hotlist)
5) The aggregate number of detections collected during 2018;
6) The aggregate number of “hits” during 2018;
7) The aggregate number of detections collected during 2019;
8) The aggregate number of “hits” during 2019.

Approximately two years ago your agency provided the equivalent information in response to a records request. You can view your agency’s previous release here: https://www.eff.org/pages/explore-alpr

For items 1-4: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request. The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

For items 5-8: This information is easily available within the Agency’s Vigilant Solutions LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately. The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link: https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html"
Having received no response or direction since the date of our last correspondence, this request is considered abandoned and has been closed with the assembled records refiled.
If you wish to submit a new records request, please do so online at the City of Federal Way Public Records Request Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcyDlEyyzUKkFevlfqolB3cxO70aLypcZDbFdQ0G-2BfPAWDxk3AwgV5Ji7iBZKEkmW-2FEz59SZTYKRkXEg6SHt29u9sCg9NyHkL5KI9Thi3np-2FZWoK_9wU7DfnIyhPl9UC7ln41uU2xDdZXsT9F4-2BsGuiuc-2Bn-2BqmM4GslCEca4SUbA6Fo-2B5WuSdSpebEGRDFVBmugj-2FKNxyJCsDbX-2BWOcPborjQu069mmfQ-2F9fBodxsOI-2BEV3kW6NZmfU4emYTtZQoYwV3dKr17BtD-2FuXimD-2F-2BZLPEqQBxAQ0luU7niGtYoepWMgTw2L1MLcZaXGG1Uxk-2Blik2RDIG5vAeJAodWyV6W-2FIYOiqXEbqlRBclBljKx97Q2p4D0P7ROO7igFTSNfdpTPtOKPspj8y9UgUFRYvoHhWF4H120TyqPUGl5wrO5EEjA1MKczDgr1E56x4Qfy-2BjYT5u9ghOOot5APdasatv2QxBPS6Cbu6njf0w0aS-2BA5pvUjO1GC3y-2Bcl3v7KpQL03KldjmXEf-2BdJkvJtv6apuDhJPVKHQ-3D)

Sincerely,
Karen Grossnickle
Public Records Coordinator
To monitor the progress or update this request please log into the City of Federal Way Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HcyDlEyyzUKkFevlfqolB3cxO70aLypcZDbFdQ0G-2BfPAWDxk3AwgV5Ji7iBZKEkmW-2FEz59SZTYKRkXEg6SHt29u9sCg9NyHkL5KI9Thi3np-2FvVxs_9wU7DfnIyhPl9UC7ln41uU2xDdZXsT9F4-2BsGuiuc-2Bn-2BqmM4GslCEca4SUbA6Fo-2B5WuSdSpebEGRDFVBmugj-2FKNxyJCsDbX-2BWOcPborjQu069mmfQ-2F9fBodxsOI-2BEV3kW6NZmfU4emYTtZQoYwV3dKr17BtD-2FuXimD-2F-2BZLPEqQBxAQ0luU7niGtYoepWMgTw2L1MLcZaXGG1Uxk-2Blik2RDIG5vAeJAodWyV6W-2FIYOiqXEbqlRBclBljKx97Q2p4D036Yh-2FjiBXGVGrQMhXau5-2BkydRpR-2FesQgc-2FJp5Ymyblqukub-2FbPpW5LN4LZeb-2BMawl1zaGWc3g-2BSnQqSfyUyp9mil7EHhFhZxMdk-2BfYOVjDPAgAQb1VJ2BnLszgAKub63J8Ppwi7oovOpTXWOyvA5kOSh8EQZbW9nzWxIq9Ghlxk-3D)