Local level SAEC policies/data (Everett Police Department)

Dear Paxtyn Merten,
Thank you for your interest in public records from the Everett Police Department.  Your request has been received and is being processed.  Your request was received in this office on October 03, 2018 and given the reference number D004749-100318 for tracking purposes.

To Whom It May Concern:Pursuant to the Washington Public Records Act, I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":• All standard operating procedures regarding the SAEC process• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• All audits involving this agency regarding the collection or backlog of SAEC kits• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kitsIf there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Paxtyn Merten

Your request will be forwarded to the relevant record specialists to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.   Again, thank you for using the Everett Public Records Center.

City of Everett WA Police Department
To monitor the progress or update this request please log into the Everett Public Records Center (https://everettwa.mycusthelp.com/WEBAPP/_rs/SupportHome.aspx)

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RE: PUBLIC RECORDS REQUEST of October 03, 2018, Reference # D004749-100318
Dear Mr. Paxton, EPD is working to fulfill your public records request, however; due to the extent of your request EPD requires an additional thirty (30) business days to locate records, review them for exemptions, and then prepare them for your inspection and/or copying. The undersigned will be coordinating the collection, review and production of responsive records.
EPD reasonably believes that public records responsive to this request will be available on or before 11/16/18.  If public records become available in advance of this estimate EPD will make responsive records available to you at that time. Conversely, if the Everett Police Department encounters a need to extend our estimate, EPD  will contact you promptly with a revised estimated date.
Sincerely,
Jeanne Johnson Jacobs Everett Police Department Public Records Manager - Records Officer Direct Line: 425-257-8471 jjacobs@everettwa.gov (mailto:jjacobs@everettwa.gov)
The Everett Police Department received a public records request from you on October 03, 2018. You requested the following:
"To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Paxtyn Merten"
To monitor the progress or update this request please log into the
Everett WA Public Records Center. (https://everettwa.mycusthelp.com/WEBAPP/_rs/SupportHome.aspx?sSessionID=)

Dear Mr. Merten, EPD is working to fulfill your public records request and its making an installment of responsive records available to you today. EPD has released these records to the City of Everett's Records Center, please click on the link below this message and you will be able to obtain today's installment. Due to the extent of your request, EPD requires additional time to continue to locate records, review them for exemptions, extend any third party notices, etc., and then prepare responsive records for your inspection and/or copying.

EPD reasonably believes that you may anticipate your final installment of responsive records on or before 11/23/2018. If public records become available in advance of this estimate we will contact you promptly. Conversely, if the Everett Police Department encounters a need to extend our estimate, we will contact you promptly with a revised estimated date.

Please don't hesitate to contact me at 425-257-8471 or jjacobs@everettwa.gov Sincerely, Jeanne Johnson Jacobs EPD Records Unit Manager To monitor the progress or update this request please log into the
Everett WA Public Records Center. (https://everettwa.mycusthelp.com/WEBAPP/_rs/SupportHome.aspx?sSessionID=)

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST  Reference # D004749-100318

Dear Mr.Paxtyn,

EPD is working to fulfill your public records request, however; due to the extent of your request it requires an additional ten (10) business days to continue to locate records, review them for exemptions, extend third party notices and then prepare them for your inspection and/or copying. The undersigned will be coordinating the collection, review and production of responsive records.

EPD reasonably believes that public records responsive to this request will be available on or before 12/11/2018.  If public records become available in advance of this estimate we will contact you promptly.  Conversely, if EPD encounters a need to extend our estimate, we will contact you promptly with a revised estimated date.
Thank you for your patience in awaiting this information.

Sincerely, Jeanne Johnson Jacobs
EPD Public Records Manager/Officer

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST  # D004749-100318
Dear Mr. Merten, EPD is making its final installment of responsive records available to you and these records have been released to the City of Everett Public Records Center. Today's installment is EPD's final and definite response to your request and your request is now closed. Please don't hesitate to contact me directly at 425-257-8471 or at jjacobs@everettwa.gov
Sincerely,
Jeanne Johnson Jacobs EPD Public Records Manager / Officer
The Everett Police Department received a public records request from you on October 03, 2018. You requested the following:
"To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Paxtyn Merten"

After a diligent search, the Everett Police Department has located the following records responsive to your request:
**List Records
These records have been released.
This is the Everett Police Department’s final and definite response to your request and your request is now closed. Thank you for your patience in awaiting this information.
Sincerely,
Everett Police Department