EATONVILLE SCHOOL DISTRICT - Verification of reduced administrative staff in 2022
| Tracking # |
PRR 2223-009 2223-009 |
| Submitted | Dec. 16, 2022 |
| Est. Completion | Nov. 17, 2022 |
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Communications
From: John Veritas
EATONVILLE SCHOOL DISTRICT - Verification of reduced administrative staff in 2022
12-16-22
via email to: public.records@eatonville.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
REQUEST FOR COMMUNICATIONS AND WRITINGS - ALL ELECTRONIC MAIL (E-MAIL), ELECTRONIC TEXTS, and ELECTRONIC RECORDS referencing the following subjects/or topics for the period of time between January 1, 2022 - December 16,2022:
Reduced Staff, Reduction in staff, administrative Staff reductions, retirements, layoffs, firings, open positions, full head count, reduced head count, delays due to reduced staff, and any records regarding full or reduced administrative staffing for your agency in 2022.
Please include in any reasonable search for responsive records a search of the following email accounts:
GARY NEAL - SUPERINTENDENT - g.neal@eatonville.wednet.edu
KIMBERLY HENLEY - EXECUTIVE ASSISTANT - k.henley@eatonville.wednet.edu
LINDSAY FITZER - HR & PAYROLL SPECIALIST - l.fitzer@eatonville.wednet.edu
CAROLYN CAMERON - ACCOUNTS PAYABLE - c.cameron@eatonville.wednet.edu
KALINDA LEWIS - HR COORDINATOR - k.lewis@eatonville.wednet.edu
AMANDA SMITH - EXECUTIVE ASSISTANT - a.m.smith@eatonville.wednet.edu
TERESA ROLFE - HUMAN RESOURCE ASSISTANT & SKYWARD - t.rolfe@eatonville.wednet.edu
PAMELA STRUB - PAYROLL & BENEFITS - p.strub@eatonville.wednet.edu
With respect to requests for records that include "communications," I am requesting all emails, text messages, and electronic records, regardless the type of device or account from which the communication was generated or where the device or data is stored (including personal devices such as personal cell phones, laptops, tablets, and/or computers etc. used from home to conduct public business during the COVID-19 Pandemic). Nissen v. Pierce County, 183 Wa.2d 863 (2015).
With respect to requests for records that include "Writings" per 42.56.010(4) this means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
I also request a detailed contemporaneous log to be provided for any document withheld or redacted.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, via e-mail attachment format or unprotected internet cloud link if possible, or on USB FLASH DRIVE or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Eatonville School District
December 21, 2022
John Veritas
Filed via MuckRock.com
E-mail: requests@muckrock.com
RE: Public Records Request Received December 19, 2022
File number: PRR 2223-009
This letter is to acknowledge your public records request dated December
16, 2022 which was
received in this office on December 19, 2022 for the following records:
REQUEST FOR COMMUNICATIONS AND WRITINGS - ALL ELECTRONIC MAIL (E-MAIL),
ELECTRONIC TEXTS, and ELECTRONIC RECORDS referencing the following
subjects/or
topics for the period of time between January 1, 2022 - December 16,2022:
Reduced Staff, Reduction in staff, administrative Staff reductions,
retirements, layoffs,
firings, open positions, full head count, reduced head count, delays due to
reduced staff,
and any records regarding full or reduced administrative staffing for your
agency in
2022. Please include in any reasonable search for responsive records a
search of the
following email accounts:
GARY NEAL - SUPERINTENDENT - g.neal@eatonville.wednet.edu
KIMBERLY HENLEY - EXECUTIVE ASSISTANT - k.henley@eatonville.wednet.edu
LINDSAY FITZER - HR & PAYROLL SPECIALIST - l.fitzer@eatonville.wednet.edu
CAROLYN CAMERON - ACCOUNTS PAYABLE - c.cameron@eatonville.wednet.edu
KALINDA LEWIS - HR COORDINATOR - k.lewis@eatonville.wednet.edu
AMANDA SMITH - EXECUTIVE ASSISTANT - a.m.smith@eatonville.wednet.edu
TERESA ROLFE - HUMAN RESOURCE ASSISTANT &
SKYWARD-t.rolfe@eatonville.wednet.edu
PAMELA STRUB - PAYROLL & BENEFITS - p.strub@eatonville.wednet.edu
Our office is currently working to fulfill additional extensive public
records requests at this time with a reduced number of administrative
staff. We are searching for records this office may have in response to
your request and I estimate it will take until October 31, 2023 to
determine the location, nature and amount of records that may be responsive.
Should this timeline require adjustments, we will advise you. If you have
questions, please
contact me at 360-879-1000. Thank you for your patience and allowing us to
assist you.
Sincerely,
*Amanda M. Smith*
Executive Assistant to the Superintendent & Board of Directors
Eatonville School District
a.m.smith@eatonville.wednet.edu
360.641.1026
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 16, 2022. You previously indicated that it would be completed on Oct. 31, 2023. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #2223-009.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Dec. 16, 2022. You had previously indicated that it would be completed on Oct. 31, 2023. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #2223-009.
Thanks for your help, and let me know if further clarification is needed.
From: Eatonville School District
Hello,
We are currently working on gathering the information for your request. We
are consulting with our attorney regarding what information can be shared
out regarding the staff members that were on leave in 2022, as well as
compiling and redacting responsive emails. I will have an update for you at
the end of this week.
We truly appreciate your patience and I will be in touch with you at the
end of this week.
Sincerely,
Ashley Farrens
Public Records Officer
360-879-100
From: Eatonville School District
Dear Requester,
Eatonville School District is actively working on this request. We are
currently experiencing widespread internet outages across our District on
and off for the last month, and our IT Department has been focused on
getting this back up and running. We need to request an extension on this
request to November 17th. We are hopeful to updates on your request between
now and November 17th, and will remain in communication with you.
Thank you for patience as we work on fulfilling this request for you,
Sincerely,
Ashley Farrens
Public Records Officer
From: Eatonville School District
Dear Requestor,
In the process of fulfilling your request for records, PRR 2223-009, it has
come to our attention that there may be lists associated with our response.
To ensure compliance with RCW 42.56.070(8), we kindly request that you
complete the Commercial Purposes Declaration Form provided.
This declaration is required when there is a possibility that the requested
list of individuals might be used for commercial purposes, which is defined
as any profit-expecting business activity. By completing the declaration
contained in Section 1 of the form, you affirm that you will not use the
requested list for commercial purposes.
Upon receipt of your completed declaration, we will proceed with your
public records request and provide access to the requested records in
accordance with the law.
Sincerely,
Ashley Farrens
Public Records Officer Eatonville School District
360-879-1000
From: Eatonville School District
Dear Requestor,
We have not received the commercial purposes declaration back. This
declaration is required when there is a possibility that the requested list
of individuals might be used for commercial purposes per RCW 42.56.070(8),
which is defined as any profit-expecting business activity. By completing
the declaration contained in Section 1 of the form, you affirm that you
will not use the requested list for commercial purposes. We will not be
able to provide any records that list staff with out this form filled out.
Our team has been working on searching for responsive records to your
request that don't staff lists. The first installment contains 101 records
and we are prepared to deliver this first installment upon payment. The
cost for the records is 5 cents per every 4 electronic files. Please submit
a payment for $1.30 to Eatonville School District ATT: Public Records, PO
BOX 698, Eatonville WA, 98328 in order to release these records.
Please reach out to me with any questions.
Sincerely,
Ashley Farrens
Public Records Officer
Eatonville School District
360-879-1000
From: John Veritas
12-8-23
via email to "Public Records" <public.records@eatonville.wednet.edu>.
commercial purposes declaration attached. This request is not for any commercial purpose. No list of individuals was requested.
Payment for fees in the amount of $1.30 to Eatonville School District ATT: Public Records, PO
BOX 698, Eatonville WA, 98328 is being sent.
Thank you.
From: John Veritas
To Whom It May Concern:
Please find enclosed a check for $1.30 to satisfy the fee associated with the attached public records request.
Thank you.
Eatonville SD 404
Kim Henley
PO Box 698
Eatonville, WA 98328
From: Eatonville School District
Dear Requestor,
We can fulfill this request, but will have to withhold any records that
contain a staff list, as this is how we maintain some of the records that
pertain to your request. Once we receive payment for $1.30 noted in the
email below we are prepared to fulfill the first installment of this
request.
Sincerely,
Ashley Farrens Public Records Officer
360-879-1000
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