|Submitted||Feb. 13, 2018|
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To Whom It May Concern:
Pursuant to the Minnesota Data Practices Act, I hereby request the following documents:
1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
An example of this record may be found at this link:
A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:
Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.
We further request the following records
The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.
An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html
The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:
Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Thank you for contacting the Duluth Police Department. This e-mail address is not monitored 24 hours a day. If this is an emergency, you need to have an officer respond to your location, or if you need to file a police report of any kind, please call 911.
If you need a copy of a police report, please contact our records division at email@example.com<mailto:firstname.lastname@example.org> or call 218-730-5590.
We will respond to your e-mail as soon as possible.
To Whom It May Concern:
I wanted to follow up on the following Minnesota Data Practices Act request, copied below, and originally submitted on Feb. 13, 2018. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thanks for your help, and let me know if further clarification is needed.
Hello Mr. Maass
I am writing to acknowledge receipt of your data request of February 13, 2018 regarding 2018 Vigilant Data Sharing Information. Throughout your request, you reference the LEARN system and provide instructions on how to extract the data that you seek.
I also write to inform you that our department does not utilize the LEARN system, although we currently utilize a single License Plate Reader. Under Minnesota law, some ALPR data are classified as public. We can provide you with the data that are classified as public under Minnesota law, if you are interested in such data.
In response to your inquiry regarding fees, our current fee schedule allows 25 cents a page for the first 100 pages of black and white paper copies. For copies of other data (e.g., more than 100 paper copies , electronic data, etc.) we charge the actual cost per hour (not to exceed $25/hour) per employee to search for and retrieve the data, and to make copies of the data.
Please let us know how you would like to proceed with this request.
Thank you for the note.
This is very odd, since records we have obtained from other agencies show they are sharing with Duluth through LEARN. Sometimes we have found that some agencies are unaware that a component has set up a LEARN account.
I would encourage taking a second look for the records. If you do not have LEARN, then I do need irrelevant records. However, in a more general sense, this may be a substantial cybersecurity issue for your IT team to inspect.
There are no files associated with this request.