Information concerning Teri Paul email between public officials
| Tracking # |
Jeter 1 |
| Submitted | Oct. 10, 2023 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Charles Jeter
To Whom It May Concern:
Pursuant to the Colorado Open Records Act, I hereby request the following records:
All messages including text, documents, notes, or emails which have been forwarded, originated from or were addressed or cc'd to: sundog2014@yahoo.com from the present going back to Jan. 1, 2018. If this takes less than an hour, please do not charge me.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Sincerely,
Charles Jeter
From: Charles Jeter
I am amending my request in light of the impact voiced by Patrick Coleman at Oct. 10 City Council meeting to include metadata and not contents, for the time being, to aid his office in performing their diligence with less time required.
Pursuant to the Freedom of Information Act, I hereby request the following records:
I am writing to request metadata relating to emails sent To, From, CC, or BCC the following accounts:
sundog2014@yahoo.com - Teri Park, advisory member of Parks and Rec board
Please provide me the following information for all emails sent from Jan. 1 2018 to the present to/from/cc/bcc the above-listed accounts:
1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date
7. Subject
Please note that I am not requesting the contents of each email.
I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Google's Vault tooling should make this request straightforward to complete. E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format.
Please note that I am not requesting the contents of each email. E-mail metadata does not include the contents of the specified e-mails, thus do not need individual review for redaction.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. If possible, I would request a waiver of all fees for searching or copying these records in that the disclosure of the requested information is in the public interest and will contribute significantly to the public’s understanding.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.
---------
From: City Of Cortez FOIA
The City of Cortez adopted Resolution No. 26, Series 2022, to implement the Colorado Open Records Act, C.R.S. § 24-720201.1, et seq. (“CORA”). CORA allows the City to make reasonable rules and regulations concerning the copying and inspection of public records. One of the rules the City requires is that a person or entity that desires to request public records from the City must complete the City’s standard CORA request form, a copy of which is attached. Any person or entity may submit a CORA request using the proper form. Please find attached the form which is required for a CORA request for the City of Cortez. Thank you.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: Muckrock Staff
Hello,
Please find the request form attached. Thank you for your help with this request.
Sincerely,
MuckRock
From: City Of Cortez FOIA
Please note the following response:
Although the Amended Request was submitted “Pursuant to the Freedom of Information Act,” which is not applicable to the City of Cortez, and the request requested emails from or to “Teri Park,” the City assumes that the person’s last name was a typo and the correct name to search is “Teri Paul,” who is a current member of the City’s Parks, Recreation, and Forestry Advisory Board, the City is processing this request pursuant to the Colorado Open Records Act, C.R.S. § 24-72-200.1, et seq. (CORA), and will search using the name of Teri Park. A search of the requested metadata and the staff time to review the documents to ensure that no statutory exceptions exist preventing the release or requiring the redaction of the documents, is estimated to take a minimum of three hours. Pursuant to CORA, there is no charge for the first hour, and every hour thereafter is charged at $33.58 per hour, for an estimated minimum fee of $67.16. Please provide payment to the City Clerk’s Office of 50% of the estimated fee, or $33.58 to allow the City to begin processing your request. The City is extending the time to respond to this request due to the extenuating circumstances, including the City having to devote all or substantially all of its resources to meeting an impending deadline concerning another CORA request, the uncertainty of the name search, and the uncertainty of the statutory basis for the records request.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: City Of Cortez FOIA
Please see attached response:
1. Original Request: All messages including text, documents, notes or emails which have been forwarded, originated from or were addressed or cc’d to: sundog2014@yahoolcom from the present going back to Jan. 1, 2018.
1. Amended Request: Metadata and not contents relating to emails sent To, From, CC, or BCC the following accounts: sundog2014@yahoo.com<mailto:sundog2014@yahoo.com> – Teri Park, advisory member of Parks and Rec Board.
1. Response: Although the Amended Request was submitted “Pursuant to the Freedom of Information Act,” which is not applicable to the City of Cortez, and the request requested emails from or to “Teri Park,” the City assumes that the person’s last name was a typo and the correct name to search is “Teri Paul,” who is a current member of the City’s Parks, Recreation, and Forestry Advisory Board, the City is processing this request pursuant to the Colorado Open Records Act, C.R.S. § 24-72-200.1, et seq. (CORA), and will search using the name of Teri Park. A search of the requested metadata and the staff time to review the documents to ensure that no statutory exceptions exist preventing the release or requiring the redaction of the documents, is estimated to take a minimum of three hours. Pursuant to CORA, there is no charge for the first hour, and every hour thereafter is charged at $33.58 per hour, for an estimated minimum fee of $67.16. Please provide payment to the City Clerk’s Office of 50% of the estimated fee, or $33.58 to allow the City to begin processing your request. The City is extending the time to respond to this request due to the extenuating circumstances, including the City having to devote all or substantially all of its resources to meeting an impending deadline concerning another CORA request, the uncertainty of the name search, and the uncertainty of the statutory basis for the records request.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: Charles Jeter
Please amend the request for the name as corrected, due to it being a typographical error. The email address provided allows a failsafe for the identity of the individual, and hopefully the search will return both Teri Paul as well as the sundog2014@yahoo.com identified through a previous FOIA as belonging Teri Paul, advisory member of Parks and Rec board.
The funding for the effort has been provided.
Thank you for your cooperation.
From: City Of Cortez FOIA
Please let me know how the funding has been provided and this request will move forward.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: Miranda Carruth
To Whom It May Concern:
Please find enclosed a check for $33.58 to satisfy the fee associated with the attached public records request.
Thank you.
City Clerks Office of Cortez
Records
123 Roger Smith Ave
Cortez, CO 81321
From: City Of Cortez FOIA
Please find attached the records eoquest as numbered by the City of Cortez as Jeter 1.
Although the Amended Request was submitted "Pursuant to the Freedom of Information Act," which is not applicable to the City of Cortez, and the request requested emails form or to "Teri Park," the City assumes that the person's last name was a type and the correct name to search is "Teri Paul," who is a current member of the City's Parks, Recreation, and Forestry Advisory Board, the City processed this request pursuant to the Colorado Open Records Act, C.R.S. 24-72-200.1, et seq. (CORA), and searched using the name of Teri Paul. Pursuant to CORA, there is a charge for the first hour, and every hour thereafter is charged at $33.58 per hour. This response required a total of 2.0 hours of staff time and the first hour was free, so no additional fee is required. Your check for $33.58 was received on December 4, 2024 for the amount of $33.58 and applied to this request. Attached is a document responsive to your request.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: City Of Cortez FOIA
Please acknowledge the receipt of this request and note if you intend to print a paper copy of this record, it is recommended that you print it in landscape format on legal paper with at least a 120% zoom in order for the print to be legible. Have a great day.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on Oct. 10, 2023. Please let me know when I can expect to receive a response. You had assigned it reference number #Jeter 1.
Thanks for your help, and let me know if further clarification is needed.
From: City Of Cortez FOIA
Jeter #1 was sent to you on Monday, December 4, 2023 at 10:09 a.m. and is complete.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
From: Charles Jeter
Thank you for the PDF copy. As per the original request I have two questions.
1) Is it a typo that the first hour was charged? I was under the understanding the first hour was free. Please categorize the time required to handle this, and what staff by name and department were involved because the output requested was trivial and not meant to have to be output as a page within a PDF, along with the time to screen three pages. $33 seems excessive to review three pages as produced.
2) The original request stipulated an electronic format if possible. "E-mail metadata is trivially exportable from the IT infrastructure of any modern e-mail archiving or data retention system - such as Microsoft Outlook 365, Google, Datacove, etc. - and should be deliverable in a .CSV, .XLS, or other machine readable format." Is it possible to have this file uploaded within the email rather than the PDF output? If not, please explain why this is not possible.
Thank you.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Colorado Open Records Act request, copied below, and originally submitted on Oct. 10, 2023. Please let me know when I can expect to receive a response. You had assigned it reference number #Jeter 1.
Thanks for your help, and let me know if further clarification is needed.
From: City Of Cortez FOIA
this request has been completed. and sent to muckrock on December 4, 2023. Please take this off your notice to the City.
Linda L. Smith
City Clerk
City of Cortez
www.cortezco.gov
Files
pages