Anderson County Commission (Tenn.) Investigation into Books

Good morning,

I am including a link for Anderson County Government’s Public Records Policy (Policy). https://andersoncountytn.gov/humanresources/public-records-request/ . Please find the County’s fillable request form here<chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/viewer.html?pdfurl=https%3A%2F%2Fandersoncountytn.gov%2Fwp-content%2Fuploads%2F2021%2F11%2FRecords-Request-Form.pdf&clen=93267&chunk=true>. In accordance with Anderson County’s Policy, please complete and forward the form to this email address for processing.

There are a few items that are found helpful in the facilitation of your request. Please pay close attention to No. 2 and 4. Proof of TN residency must be provided for the requestor. Please make certain you complete No. 4 in full (i.e. specify if you are waiving inspection). Additionally, if you wish to place a monetary limit less than specified on page 7, VI, G of the Policy ($100), please let me know. If you prefer the response to your request be provided to you in a specific form (i.e. electronic, paper, etc.), if applicable, please specify on No. 3 or within this email.

If you have any further questions, please feel free to contact me.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Mr. Hoover,

To complete your request, please advise on number four below.
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You may respond in this email if your desire is for inspection of documents or copies without inspection (i.e. waiving inspection).

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Good afternoon,

Thank you for clarification that you are in fact waiving inspection and have requested copies, if applicable.

In reviewing the attached, I noticed the second page of the document does not have a signature. Mr. Hoover, please sign and return.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Good afternoon,

I have attached the form that needs signed on page 2, Number 9.

The form must be signed be the requester, Mr. Kent Hoover.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Mr. Hoover, please see the email below that bounced back. Can you please confirm you receive this email?

Mr. Hoover,

Thank you for mailing a signed copy of your request and the April 25th email confirming waiver of inspection.

Please accept this email as formal notification that your request for copies (waiving inspection) has been received as of May 4, 2023. Today, the request will be shared with the custodians of record listed within your request.

I am not the public records request coordinator for the District Attorney General’s Office. I have included a contact link for your convenience: https://www.tndagc.org/district-7/

Due to the extensive list of items, as well as the numerous custodians, I do not believe the documents, if located, will be completed within the 7 day timeframe, May 15th. Yet, I hope to have a date of completion of items to you no later than the 15th of May.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Mr. Hoover,

Please find attached a formal notice for extension of time to complete your request.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Mr. Hoover,

Due to the size and number of custodians of your requests, as the coordinator I have been unable to determine the exact associated fees. Yet, I am submitting the below as estimated cost subject to be modified once all documentation has been compiled and submitted.

In accordance with Policy<chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https:/andersoncountytn.gov/wp-content/uploads/2021/11/Anderson-County-Public-Records-Policy.pdf> stated below and subject to your prior waiver of inspection of records, the cost associated with the electronic copies reimbursement of a thumb drive is $2.70 per drive. Additionally, the current associated cost for retrieving, redacting, etc. is $122, which is subject to increase based upon the remaining custodian’s submission of time spent compiling. If you request the thumb drive(s) be mailed to your Kingston Springs, TN address rather than retrieving in person, you are also required to cover the cost of shipping. Once the exact amount can be determined, I will notify a detailed cost amount. If electing to receive the data via United States Postal Service, we will mail the thumb drive(s) once the check payment has been received.

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This Office is moving forward with your request and will contact you on or around May 30th to discuss the process you wish to move forward with in receiving your requested documentation.

Feel free to contact me if you have further questions or concerns before then.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259> | Cell 865.363.6321
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!

Good morning Mr. Hoover,

Please accept this email as formal notice that your request for documentation has been completed.

The associated cost for 1,044 page document is $368.64
$50.40 336 printed pages @ $0.15 per page
$2.70 thumb drive reimbursement rate
$0.84 postage reimbursement rate
$314.70 Labor: 1st hour of labor is free @ $53.43
1 hour labor @ $53.43
4 hours labor @5.27 = $21.08
3.5 hours @ $3.76 = $13.16
3 hours @ $42.08 = $126.24
1 hour @ $37.28
3 hours @ $21.17 = $63.51

Please mail a check to the address below at my attention. Once received, the thumb drive will be mailed to your home address on file.

Sincerely,
Kim

Kim Jeffers-Whitaker, SCP
Director of Human Resource & Risk Management
Anderson County Government
100 N Main St., Room 102
Clinton, TN 37716
Main Tel 865.264.6300<tel:865.264.6300> | Direct 865.264.6330<tel:865.264.6330> | Fax 865.264.6259<tel:865.264.6259>
kwhitaker@andersoncountytn.gov<mailto:kwhitaker@andersoncountytn.govorg> | Website<https://andersoncountytn.gov/humanresources/> | Facebook<https://www.facebook.com/HRRMofACG/>

In every crisis, doubt or confusion, take the higher path - the path of compassion, courage ~ Amit Ray, Author

Confidentiality Note: The information contained in this e-mail transmission is privileged and confidential and is intended only for the recipient(s) named above. If the reader of this message is not the recipient(s) named above or an authorized agent of such recipient(s) responsible for delivering it to the intended recipient(s), you are hereby notified that you have received this e-mail in error, and that any review, dissemination, distribution, or copying of this transmission (including any attachments) is strictly prohibited. If you have received this e-mail in error, please notify the sender immediately by e-mail reply. Thank you!