Email system documentation (Cleveland Police Department)

Dear Emma Best, Thank you for your interest in public records of the City of Cleveland. Your request has been received and is being processed in accordance with the public records laws. Your request was received in this office on 6/19/2018 and has been given the reference number P005554-061918 for tracking purposes.

Records Requested: To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Emma Best
Your request will be forwarded to the relevant city department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The public records law does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you will receive an email when your request has been completed. Again, thank you for using the
Cleveland Public Records Center. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjaIhA7e6sepUH1B1ZMIJdd-2BmArY3k1QB6G-2BKj0J7UHYMnVSEhYTHka3rqMPteyBy5g-3D-3D_Djv1tLRHzDVofLf8F-2FswD6qV4YHAvt-2FD6veyK0HiwekUZ17toT7IAnQq2QysozTBinOrdSFTtW5Y4eJ1yqtenjfF2vYGaENG1CGoQXe4oFekLwZqAyeIfXiJQhlbnFr2I-2FEyIXAHZPTIN5z-2Fs69OXCXeKhJV5qoCPqUdYqkXBcfczSj-2B3ZHJ6nOL3TRDuJOjkKJqabUQX7MTRNgPn8n3EMRZxrSLyHv5T6dFfaenHZ4-3D) City of Cleveland
To monitor the progress or update this request please log into the
Cleveland Public Records Center. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjaIhA7e6sepUH1B1ZMIJdd-2BmArY3k1QB6G-2BKj0J7UHYMnVSEhYTHka3rqMPteyBy5g-3D-3D_Djv1tLRHzDVofLf8F-2FswD6qV4YHAvt-2FD6veyK0HiwekUZ17toT7IAnQq2QysozTBinOrdSFTtW5Y4eJ1yqtenlMh61w4k33Z1wG5OfCQtEqlGDCD4SgVTc23x8Y2l2OLLV5y3BJa-2BvZzhOyjoLKDrSdearcGdf0VaxH9aMz58BMZG4DYHMp-2FjIc1ceB9xjdoT4loQmmjbpC2SZ-2Bqz5sFQP0yCcNthAxjZtmtkpyj5gM-3D)

Dear Emma Best,
Thank you for registering with the Cleveland Public Records Center.  Please log in to the Records Center to update any contact or password information and to track the progress of your request.
Your Login ID is: requests@muckrock.com

If you have never used this system or cannot remember your password you may request a temporary password here: Request Temporary Password (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjaIhA7e6sepUH1B1ZMIJdd-2BmArY3k1QB6G-2BKj0J7UHYM8IQ0-2BvzTUtkY-2BpJvyDNm18P96mLVnspmEQFCfqCdsxg-3D_Djv1tLRHzDVofLf8F-2FswD6qV4YHAvt-2FD6veyK0HiwekUZ17toT7IAnQq2QysozTBYaT5zzrBfYA7OloufYadAdXA2vqJ4n7L4fkQqahltaBNhq0g6P7KxM01k1BnD32prnqNGGTYKBNPunbMDd-2FHNRi-2F3Ewk4zVQBXmBBCc-2B1gBSo8WbeNn8F4HEMTsQfie1q39mTDY9ezKvoQLVMrC9KkkaWe68qGeI8xmxcWcLZnE-3D)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of June 19, 2018, Reference #P005554-061918.
Dear Emma Best, The City of Cleveland received a public record request from you on June 19, 2018. You requested the following:
“To Whom It May Concern:
Pursuant to the Ohio Open Records Law, I hereby request the following records:
Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.
Sincerely,
Emma Best”
Please be advised  that the records requested constitute security records and are therefore exempt from release under Ohio Revised Code 149.433(A)(1) and (B)(1).
Public Safety - Public Records Request - P005554-061918 Please note: Make sure that any pop-up blockers are turned off in order to view/download      documents. Documents may be viewed/downloaded up to 3 times. You have up to 30 days to view/download documents.
If you have any questions, or wish to discuss this further, you can reply to this email, go to the Cleveland Pulbic Records Center and Send a New Message or call 216-664-2772. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjaIhA7e6sepUH1B1ZMIJdd-2BmArY3k1QB6G-2BKj0J7UHYM9iUXRHDzvSJE9emOlwVWCVLvvoEfK-2BNYW3Nt1klz7Qv75AA-2Bnmsci407D7CLLfIN_Djv1tLRHzDVofLf8F-2FswD6qV4YHAvt-2FD6veyK0HiwekUZ17toT7IAnQq2QysozTB4bQYaKU2UdxLvJRBOsETSG4UCH2ZosYgTEEJVIAFzZUwTkED-2BhbpGBi-2F38EEWyDdgSb-2B-2F9y6CIuPLLCYPT72TLdLddglOeIDBVd47bN2fMGz6ZSrxD52QE-2B1Lq6kOCyGVeM-2B2ErzQfRETHyRDUQVk5L5AsHPClR5czLKze7ggTI-3D) Sincerely, City of Cleveland Public Records To monitor the progress or update this request please log into the
Cleveland Public Records Center. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjaIhA7e6sepUH1B1ZMIJdd-2BmArY3k1QB6G-2BKj0J7UHYMdxilZge8N58t5rMdKuvw2Q-3D-3D_Djv1tLRHzDVofLf8F-2FswD6qV4YHAvt-2FD6veyK0HiwekUZ17toT7IAnQq2QysozTB4bQYaKU2UdxLvJRBOsETSDvCwT5RNF-2BDE84PohHFvubdlztCXkAf79TNAhRd4bxc5TH613nklTp78ElHBEGpMGf-2FLZesiYOKn-2Bp79WxEREMoDc9kao-2BQ2QpPgDXXXVIupKcwHfbUfWT-2FRxv4BQdaRLKcgts8s9zp1M751-2FeWBw4-3D)