Email system documentation (Cincinnati Police Department)

Emma North-Best filed this request with the Cincinnati Police Department of Cincinnati, OH.
Multi Request Email system documentation


From: Emma North-Best

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.


Emma Best

From: Cincinnati Police Department

Dear Ms. Best:

In case you have not received an acknowledgement of your records request regarding the City's email system and procedures and methods for performing email searches, please let this email serve as that acknowledgement.

Generally, the City does not have records that describe the email system used by the City and all of its departments. Additionally, the City does not have records that describe procedures or methods for performing searches of the City's email. The City uses Outlook and uses the tools available through Outlook for searching email.

Please let me know if you have further questions.

Christine Zimmer

Christine M. Zimmer
Supervising Attorney
Law Department -- General Counsel Section
513/352-3321 (o) | 513/352-1515 (f)

NOTICE: This electronic mail transmission is for the use of the named individual or entity to which it is directed and may contain information that is privileged or confidential. It is not to be transmitted to or received by anyone other than the named addressee (or a person authorized to deliver it to the named addressee). It is not to be copied or forwarded to any unauthorized persons. If you have received this electronic mail transmission in error, delete it from your system without copying or forwarding it, and notify the sender of the error by replying via email or by calling the City of Cincinnati Law Department at (513) 352-3334, so that our address record can be corrected.