BLM comms (California Highway Patrol)
| Multi Request | BLM comms |
| Submitted | June 8, 2020 |
| Est. Completion | June 18, 2020 |
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Communications
From: Emma North-Best
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers in outlets such as Gizmodo, MuckRock, Motherboard, Property of the People, Unicorn Riot, and The Outline, among others. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the library Internet Archive and the journalist non-profit MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.
As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Emma Best
From: California Highway Patrol
The form is attached showing receipt of your PRA request.
In the second part of your request, is there a date range for the emails you seek?
I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
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From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 18, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020.
In your request you asked for the following, verbatim:
* Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
* I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
The Office of COMR is determining whether you seek copies of disclosable public records in the Department's possession. This will require personnel to search for and collect the requested records from offices that are separate from the office processing the request.
Additionally, COMR personnel must consult with other components of the Department that have a substantial subject matter interest therein. Accordingly, COMR is extending its 10-day response timeframe by an additional 14 days, as authorized by Government Code section 6253, Subdivisions (c)(1) and (c)(3).
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. CLADER
Director of Communications
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image001
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on June 8, 2020. You had previously indicated that it would be completed on June 18, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
July 3, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).
In your request you asked for the following, verbatim:
* Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
* I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
The Office of COMR has determined the Department possesses records responsive to your request. The requested records are being collected and require redactions to comply with various provisions of law. The process of collecting, reviewing, redacting, and routing through proper channels may take approximately 60 days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. CLADER
Director of Communications
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image001
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on June 8, 2020. You had previously indicated that it would be completed on June 18, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
July 3, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).
In your request you asked for the following, verbatim:
* Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
* I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
The Office of COMR has determined the Department possesses records responsive to your request. The requested records are being collected and require redactions to comply with various provisions of law. The process of collecting, reviewing, redacting, and routing through proper channels may take approximately 60 days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. CLADER
Director of Communications
Janelle Fallan Dunham
CHP Community Outreach and Media Relations
(916) 843-3310
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~WRD000
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on June 8, 2020. You had previously indicated that it would be completed on June 18, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
July 3, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).
In your request you asked for the following, verbatim:
* Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
* I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
The Office of COMR has determined the Department possesses records responsive to your request. The requested records are being collected and require redactions to comply with various provisions of law. The process of collecting, reviewing, redacting, and routing through proper channels may take approximately 60 days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. CLADER
Director of Communications
Janelle Fallan Dunham
CHP Community Outreach and Media Relations
(916) 843-3310
-
~WRD000
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on June 8, 2020. You had previously indicated that it would be completed on June 18, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
July 3, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code 6253, subdivisions (c)(1) and (c)(3).
In your request you asked for the following, verbatim:
* Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
* I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
The Office of COMR has determined the Department possesses records responsive to your request. The requested records are being collected and require redactions to comply with various provisions of law. The process of collecting, reviewing, redacting, and routing through proper channels may take approximately 60 days. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
If you have any questions or if you need additional information, please contact this office at (916) 843-3310.
Sincerely,
F. CLADER
Director of Communications
Janelle Fallan Dunham
CHP Community Outreach and Media Relations
(916) 843-3310
-
~WRD000
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
September 4, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
MuckRock
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020, via electronic mail. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code § 6253, subdivisions (c)(1) and (c)(3). On July 3, COMR notified you that collecting and reviewing responsive documents would take approximately 60 days.
In your request you asked for the following:
1. Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
2. I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
Based on the information listed in your request, the Department attempted to conduct a search to include emails containing the various keywords you provided. Due to a lack of specific information for item 1, and the lack of a specified timeframe of emails for item 2, the search of emails containing keywords such as "protest" and "riots" yielded hundreds of thousands of possible records within a law enforcement agency of more than 11,000 employees. On June 9, 2020, Information Officer I Janelle Dunham, A16501, contacted you via email to obtain additional information in effort to assist you in making a focused and effective request, to no avail. Therefore, at this time COMR estimates it would take a minimum of one year to complete the process of reviewing the voluminous amount of records to identify all records responsive to your request.
To assist you in obtaining the information you are seeking in a timelier manner, a narrow and more specific request would be required.
As your request relates to item 1, as it pertains to letters, and memos, the Department does not have a centralized computer system capable of producing the records you are requesting. Additionally, as item 1 pertains to emails, as well as letters and memos, your request does not provide identifiable information for COMR to appropriately conduct a search for responsive records. Suggestions for narrowing your request may include the email domains of identifiable police or law enforcement unions, federal officials, or members of the National Guard.
As your request relates to item 2, the request for emails containing specific keywords yielded hundreds of thousands of possible records within a law enforcement agency of more than 11,000 employees. Suggestions for narrowing your request may include a specific date range, keywords with specific related incident(s), a list of email domains, the name of the sender/receiver, or the name of the CHP employee or the CHP specific email.
If COMR is unable to obtain additional information from you, the process of collecting, identifying and reviewing, and redacting information to comply with various provisions of law, and routing through channels will take a minimum of one year. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
The Office of COMR is available via email at fclader@chp.ca.gov or by telephone at (916) 843-3310 to discuss your request. Our office hours are 0800-1700 hours, Monday-Friday.
Sincerely,
F. CLADER
Director of Communications
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From: Emma North-Best
You have eDiscovery software to perform searches of the entire email system. Don't pretend otherwise.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on June 8, 2020. You had previously indicated that it would be completed on June 18, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following California Public Records Act request, copied below, and originally submitted on June 8, 2020. You had previously indicated that it would be completed on June 18, 2020. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
October 14, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
MuckRock
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020, via electronic mail. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code § 6253, subdivisions (c)(1) and (c)(3). On July 3, COMR notified you that collecting and reviewing responsive documents would take approximately 60 days.
In your request you asked for the following:
1. Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
2. I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
On September 4, 2020, COMR informed you of difficulties in completing your request as submitted and suggested ways it could be amended to yield useful information.
On September 8, 2020, you responded:
"You have eDiscovery software to perform searches of the entire email system. Don't pretend otherwise."
Please note, the ability to search the Department's email system is not in question. Our September 4, 2020 letter listed several suggestions to help you focus this request and expeditiously provide you the records you seek.
For item 1, as it requests letters and memos, the Department does not have a centralized database capable of producing the records you are requesting. To obtain such records from a state agency, the specific contents would need to be provided and/or location of the incident, so any responsive records could be requested from the local Area office which has jurisdiction over the location of the incident.
For item 1 as it pertains to emails, searching for vague or common terms such as "police/law enforcement unions, National Guard personnel, or federal officials," can yield gigabytes of data that may not be responsive, but all of which would have to be reviewed before it could be released. Suggestions for narrowing your request may include identifiable police or law enforcement union, federal official, member of the National Guard, a specific incident, location or CHP Area office, a list of email domains, the name of the sender/receiver, or the name of the CHP employee or the CHP specific email.
For item #2, without a time frame the search can yield gigabytes of data. To assist you in obtaining the information you are seeking in a timelier manner, a narrow and more specific request would be required.
As previously stated, if COMR is unable to obtain additional information from you, the process of collecting, identifying and reviewing, and redacting information to comply with various provisions of law, and routing through channels will take a minimum of one year. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
Please consider our offer of discussing your request. The Office of COMR is available via email at fclader@chp.ca.gov or by telephone at (916) 843-3310. Our office hours are 0800-1700 hours, Monday-Friday.
Sincerely,
F. CLADER
Director of Communications
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image001
From: California Highway Patrol
Office of Community Outreach and Media Relations
P.O. Box 942898
Sacramento, CA 94298-0001
(916) 843-3310
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
October 14, 2020
File No.: 013.A13673.A16501.2020-48
Emma Best
MuckRock
requests@muckrock.com
Dear Ms. Best:
The California Highway Patrol (CHP), Office of Community Outreach and Media Relations (COMR), received your California Public Records Act (CPRA) request, dated and received by this office on June 8, 2020, via electronic mail. On June 18, 2020, COMR notified you the 10-day response timeframe was being extended by an additional 14 days, as authorized by California Government Code § 6253, subdivisions (c)(1) and (c)(3). On July 3, COMR notified you that collecting and reviewing responsive documents would take approximately 60 days.
In your request you asked for the following:
1. Emails, letters, and memos to or from police/law enforcement unions, the National Guard, or federal officials between May 1, 2020 and the present.
2. I also request copies of emails containing any of the following: "protest", "protests", "Black Lives Matter", "BLM", "riot", "riots", "antifa", "antifascist", "anti-fascist", or "militia".
On September 4, 2020, COMR informed you of difficulties in completing your request as submitted and suggested ways it could be amended to yield useful information.
On September 8, 2020, you responded:
“You have eDiscovery software to perform searches of the entire email system. Don’t pretend otherwise.”
Please note, the ability to search the Department’s email system is not in question. Our September 4, 2020 letter listed several suggestions to help you focus this request and expeditiously provide you the records you seek.
For item 1, as it requests letters and memos, the Department does not have a centralized database capable of producing the records you are requesting. To obtain such records from a state agency, the specific contents would need to be provided and/or location of the incident, so any responsive records could be requested from the local Area office which has jurisdiction over the location of the incident.
For item 1 as it pertains to emails, searching for vague or common terms such as “police/law enforcement unions, National Guard personnel, or federal officials,” can yield gigabytes of data that may not be responsive, but all of which would have to be reviewed before it could be released. Suggestions for narrowing your request may include identifiable police or law enforcement union, federal official, member of the National Guard, a specific incident, location or CHP Area office, a list of email domains, the name of the sender/receiver, or the name of the CHP employee or the CHP specific email.
For item #2, without a time frame the search can yield gigabytes of data. To assist you in obtaining the information you are seeking in a timelier manner, a narrow and more specific request would be required.
As previously stated, if COMR is unable to obtain additional information from you, the process of collecting, identifying and reviewing, and redacting information to comply with various provisions of law, and routing through channels will take a minimum of one year. Once this process has been completed and the records have been properly reviewed, you will be notified and informed of the cost to obtain the requested records.
Please consider our offer of discussing your request. The Office of COMR is available via email at fclader@chp.ca.gov or by telephone at (916) 843-3310. Our office hours are 0800-1700 hours, Monday-Friday.
Sincerely,
F. CLADER
Director of Communications
Janelle Fallan Dunham
Information Officer – Office of Community Outreach and Media Relations
California Highway Patrol
916/843-3314
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~WRD000
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