January 2017 Email Metadata (Information Technology, Vermont)

Matt Chapman filed this request with the Information Technology, Burlington, Vermont of Burlington, VT.
Multi Request January 2017 Email Metadata


From: Matt Chapman

To Whom It May Concern:

Pursuant to the Vermont Public Records Act, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.


Matt Chapman

From: Information Technology, Burlington, Vermont

Dear Matt,

The City of Burlington is in receipt of your public records request seeking the following information for all emails sent during January 2017 from accounts managed by the City's Department of Innovation and Technology: from address; to address; bcc addresses; cc addresses; time; and date.

Information responsive to your request from burlingtonvt.gov, burlingtoncityarts.org and btv.aero email accounts is attached. Please note that this email archiver does not have bcc addresses as an extractable data set and to/cc is extractable as the same data set.

Kind regards,


Anthea Dexter-Cooper
Assistant City Attorney
Burlington City Attorney's Office
City Hall
149 Church Street
Burlington, VT 05401
(802) 865-5352 (ph)
(802) 865-7123 (fax)

IF YOU ARE NOT THE INTENDED RECIPIENT: This information in this e-mail and any attachments is confidential and intended solely for the use of those to whom it is addressed. This communication may contain material protected by the attorney-client privilege. If you are not the intended recipient, or someone responsible for delivering this message to an intended recipient, be advised that you have received this e-mail in error and that any disclosure, forwarding, copying, printing, or distribution is strictly prohibited. If you have received this e-mail in error, please notify us immediately by calling (802) 865-7121. IF YOU ARE THE INTENDED RECIPIENT: Please note that: e-mail is not a secure method of communication; any e-mail that is sent to you or by you may be copied and held by various computers as it is transmitted; and, persons not participating in our communication may intercept our e-mail communications. If you do not wish to receive communications from us by e-mail, please notify us immediately by calling (802) 865-7121.

From: Matt Chapman

Thank you!