PUBLIC RECORDS OFFICER – TRAINING (2023-2024) NORTHSHORE SCHOOL DISTRICT
| Submitted | Jan. 22, 2024 |
| Est. Completion | May 10, 2024 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: Antonio Indagare
Sent Via email to: superintendent@nsd.org
SUBJECT: Washington Public Records Act Request [RCW 42.56] - RECORDS AND WRITINGS of Public Records Officer TRAINING in the Washington State Public Records Act RCW 42.56.152 for the NORTHSHORE SCHOOL DISTRICT PUBLIC RECORDS OFFICER for the time period 2023 – Present.
RCW 42.56.080(2) - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
WAC 44-14-03006 - Form of requests
“Mail, email and fax requests. A request can be sent to the appropriate person or address by U.S. mail. RCW 42.56.100. A request can also be made by email, fax (if an agency still uses fax), or orally (but should then be confirmed in writing).”
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request any and all RECORDS AND WRITINGS of Public Records Officer TRAINING in the Washington State Public Records Act RCW 42.56.152 for the NORTHSHORE SCHOOL DISTRICT PUBLIC RECORDS OFFICER for the time period 2023 – Present.
Responsive records would include but are not limited to Public Records Act training materials and training documents, certificates of Public Records Act training completed, communications and records regarding Public Records Act training, payments for Public Records Act training courses, etc.
RCW 42.56.152 - Training—Public records officers.
(1) Public records officers designated under RCW 42.56.580 and records officers designated under RCW 40.14.040 must complete a training course regarding the provisions of this chapter, and also chapter 40.14 RCW for records retention.
(2) Public records officers must:
(a) Complete training no later than ninety days after assuming responsibilities as a public records officer or records manager; and
(b) Complete refresher training at intervals of no more than four years as long as they maintain the designation.
(3) Training must be consistent with the attorney general's model rules for compliance with the public records act.
(4) Training may be completed remotely with technology including but not limited to internet-based training.
(5) Training must address particular issues related to the retention, production, and disclosure of electronic documents, including updating and improving technology information services.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
Washington State Law is clear that the use of 3rd party “portals” (Such as GOVQA) for a public records request is optional for the requestor. Respectfully I decline. Please provide all records electronically via direct email attachment to this email address.
Please do not register this requestor for, nor direct this requestor to the use of any 3rd party commercial portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other online service other than a direct NO PASSWORD REQUIRED, NO REGISTRATION REQUIRED, internet cloud based download link, or electronic email.
Do not send any portion of this public records request to any 3rd party for-profit corporation such as GOVQA, a Grannicus Corporation or NEXT-REQUEST.
Do not register this request with any for profit portal or 3rd party organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents to this email address: request-05022023@pramachine.com
Please take note, this email address does not accept any emails sent from Grannicus Corporation (GOVQA) domains such as mycusthelp.com, webqa.com, govqa.com, nextrequest.com, justfoia.com etc. Any and all emails sent from Grannicus Corporation (GOVQA) domains will BOUNCE and will not be received by this requestor.
This requestor does receive emails from your regular in-use agency email address.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
In this request the NATIVE ELECTORNIC FORMAT FOR EMAIL is Microsoft .pst file. Please produce the .pst file. If the .pst file cannot be produced please explain the reasons why.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act regarding RCW 42.56.120 - Charges for copying.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Washington Public Records Act request, copied below, and originally submitted on Jan. 24, 2024. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Northshore School District
This message is being sent on behalf of JoLynn Berge, Public Records Officer
Dear request-05022023@pramachine.com (requests@muckrock.com) :
The District is in receipt of your public records request dated 1/24/2024. Your request is for the following records:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request any and all RECORDS AND WRITINGS of Public Records Officer TRAINING in the Washington State Public Records Act RCW 42.56.152 for the NORTHSHORE SCHOOL DISTRICT PUBLIC RECORDS OFFICER for the time period 2023 – Present.
Responsive records would include but are not limited to Public Records Act training materials and training documents, certificates of Public Records Act training completed, communications and records regarding Public Records Act training, payments for Public Records Act training courses, etc.
RCW 42.56.152 - Training—Public records officers.
(1) Public records officers designated under RCW 42.56.580 and records officers designated under RCW 40.14.040 must complete a training course regarding the provisions of this chapter, and also chapter 40.14 RCW for records retention.
(2) Public records officers must:
(a) Complete training no later than ninety days after assuming responsibilities as a public records officer or records manager; and
(b) Complete refresher training at intervals of no more than four years as long as they maintain the designation.
(3) Training must be consistent with the attorney general's model rules for compliance with the public records act.
(4) Training may be completed remotely with technology including but not limited to internet-based training.
(5) Training must address particular issues related to the retention, production, and disclosure of electronic documents, including updating and improving technology information services.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
Washington State Law is clear that the use of 3rd party “portals” (Such as GOVQA) for a public records request is optional for the requestor. Respectfully I decline. Please provide all records electronically via direct email attachment to this email address.
Please do not register this requestor for, nor direct this requestor to the use of any 3rd party commercial portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other online service other than a direct NO PASSWORD REQUIRED, NO REGISTRATION REQUIRED, internet cloud based download link, or electronic email.
Do not send any portion of this public records request to any 3rd party for-profit corporation such as GOVQA, a Grannicus Corporation or NEXT-REQUEST.
Do not register this request with any for profit portal or 3rd party organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents to this email address: request-05022023@pramachine.com
Please take note, this email address does not accept any emails sent from Grannicus Corporation (GOVQA) domains such as mycusthelp.com, webqa.com, govqa.com, nextrequest.com, justfoia.com etc. Any and all emails sent from Grannicus Corporation (GOVQA) domains will BOUNCE and will not be received by this requestor.
This requestor does receive emails from your regular in-use agency email address.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
In this request the NATIVE ELECTORNIC FORMAT FOR EMAIL is Microsoft .pst file. Please produce the .pst file. If the .pst file cannot be produced please explain the reasons why.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act regarding RCW 42.56.120 - Charges for copying.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
The requested documents will be made available to the general public.
We wish to notify you that we have already begun the process of locating the records as described in your letter, and intend to comply with the requirements of the Public Records Act in allowing you the opportunity to review and have all such documents which are subject to disclosure.
We need to determine what records are in the District’s possession responsive to your request. We anticipate being able to respond by Friday, March 8, 2024. If there is any delay in researching or producing the records, I will let you know.
Sincerely,
JoLynn Berge
Public Records Officer
_________________________________
Have a pleasant day.
Elaine Gisle
Administrative Assistant to the Chief Leadership and Strategy Officer
Northshore School District | Phone: 425.408.7621
From: Muckrock Staff
To Whom It May Concern:
I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on Jan. 24, 2024. You had previously indicated that it would be completed on March 8, 2024. I wanted to check on the status of my request, and to see if there was a new estimated completion date.
Thanks for your help, and let me know if further clarification is needed.
From: Northshore School District
This message is being sent on behalf of JoLynn Berge, Public Records Officer
Dear request-05022023@pramachine.com (requests@muckrock.com):
The purpose of this letter is to let you know the first installment of the records you requested have been assembled and are ready for your inspection. We believe they are responsive to your request under the Washington State Public Records Act.
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request any and all RECORDS AND WRITINGS of Public Records Officer TRAINING in the Washington State Public Records Act RCW 42.56.152 for the NORTHSHORE SCHOOL DISTRICT PUBLIC RECORDS OFFICER for the time period 2023 – Present.
Responsive records would include but are not limited to Public Records Act training materials and training documents, certificates of Public Records Act training completed, communications and records regarding Public Records Act training, payments for Public Records Act training courses, etc.
RCW 42.56.152 - Training—Public records officers.
(1) Public records officers designated under RCW 42.56.580 and records officers designated under RCW 40.14.040 must complete a training course regarding the provisions of this chapter, and also chapter 40.14 RCW for records retention.
(2) Public records officers must:
(a) Complete training no later than ninety days after assuming responsibilities as a public records officer or records manager; and
(b) Complete refresher training at intervals of no more than four years as long as they maintain the designation.
(3) Training must be consistent with the attorney general's model rules for compliance with the public records act.
(4) Training may be completed remotely with technology including but not limited to internet-based training.
(5) Training must address particular issues related to the retention, production, and disclosure of electronic documents, including updating and improving technology information services.
DEFINITION OF RECORDS AND WRITINGS
RECORDS AND WRITINGS as defined by RCW 42.56.010(4): any handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.
PRODUCTION PROCESSING AND DELIVERY OF ELECTRONIC RECORDS
Please provide all records in their native electronic format. Please do not instead create new records by printing electronic files then scanning and printing the newly scanned prints.
Washington State Law is clear that the use of 3rd party “portals” (Such as GOVQA) for a public records request is optional for the requestor. Respectfully I decline. Please provide all records electronically via direct email attachment to this email address.
Please do not register this requestor for, nor direct this requestor to the use of any 3rd party commercial portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other online service other than a direct NO PASSWORD REQUIRED, NO REGISTRATION REQUIRED, internet cloud based download link, or electronic email.
Do not send any portion of this public records request to any 3rd party for-profit corporation such as GOVQA, a Grannicus Corporation or NEXT-REQUEST.
Do not register this request with any for profit portal or 3rd party organization such as GOVQA, a Grannicus Corporation, or NEXT-REQUEST.
COMMUNICATION VIA EMAIL
Please send all requests for clarification, status updates, and production of responsive electronic documents to this email address: request-05022023@pramachine.com
Please take note, this email address does not accept any emails sent from Grannicus Corporation (GOVQA) domains such as mycusthelp.com, webqa.com, govqa.com, nextrequest.com, justfoia.com etc. Any and all emails sent from Grannicus Corporation (GOVQA) domains will BOUNCE and will not be received by this requestor.
This requestor does receive emails from your regular in-use agency email address.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
In this request the NATIVE ELECTORNIC FORMAT FOR EMAIL is Microsoft .pst file. Please produce the .pst file. If the .pst file cannot be produced please explain the reasons why.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act regarding RCW 42.56.120 - Charges for copying.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
The requested documents will be made available to the general public.
The records requested in this first installment have been attached and are available for inspection. You have requested records in their native electronic format. Included among the responsive records are two .pdfs which the District received in .pdf format and has only ever possessed in .pdf format. As a result, for those records, .pdf is their native format.
The next installment(s) will be provided to you as they are located, no later than May 10, 2024. If you have any questions I can be reached at 425-408-7721.
Sincerely,
JoLynn Berge
Public Records Officer
--------------------------------
Elaine Gisle
Administrative Assistant to the Chief Leadership and Strategy Officer
Northshore School District | Phone: 425.408.7621
-
prat_export20240304125942_2866836909424048593
-
Materials_export20240304130815_5916895017202187668
-
2_export20240304084804_2858051602842795602
-
1_export20240304084621_4106642699897887353
-
12_export20240304090644_2580329809063950418
-
11_export20240304090621_4158794925062602608
-
10_export20240304090356_3242398736620251393
-
9_export20240304090209_8447330131094903825
-
8_export20240304090112_1231580012305329970
There are too many files to display on this communication. See all files
From: Antonio Indagare
03-22-2024
Hello,
By mutual agreement, this public records request is withdrawn.
Thank you.
Files
pages
