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Julia Berkman filed this request with the Western Washington University of Bellingham, WA.
Tracking #

PRR19-13

Est. Completion Oct. 31, 2019
Status
Partially Completed

Communications

From: Julia Berkman


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All available RFA (request for assistance) form intake interview logs from the Equal Opportunity Office dating from January of 2008 to January of 2019.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Julia Berkman

From: Western Washington University

Dear Julia,

I am writing to acknowledge receipt of your public records request on January 22, 2019. The request has been assigned the number PRR19-13, we ask that you use this number when referring to the request in any future correspondence. The Public Records Office is setting a deadline date of February 15, 2019 for provision of the first installment of records responsive to your request, a monthly installment for the remaining records will be provided at that time.

Sincerely,

Dolapo Akinrinade
Public Records Officer|University Policy Manager
Western Washington University
Phone: 360-650-2728|Fax: 360-650-4228

From: Western Washington University

Please see attached email sent to you on January 31, 2018.

Dolapo Akinrinade
Public Records Officer|University Policy Manager
Western Washington University
Phone: 360-650-2728|Fax: 360-650-4228

From: Western Washington University

Dear Julia Berkman,

Attached please find the 1st installment of records responsive to your request, PRR19-13. The next installment will be provided on March 28, 2019.

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed;

Jennifer Sloan
Public Records
Risk, Compliance & Policy Services

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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From: Western Washington University

Dear Julia Berkman,

Attached please find the 2nd installment of records responsive to your request, PRR19-13. The next installment will be provided on April 28, 2019.

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

Kind regards,

Jennifer Sloan
Public Records
Risk, Compliance & Policy Services

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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From: Western Washington University

Julia,

The public records office is extending the deadline for the third installment from April 28,2019 to May 3, 2019.

Kind regards,

Jennifer Sloan
Public Records Office

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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Active Minds Changing Lives

From: Western Washington University

Dear Julia Berkman,

Attached please find the 3rd installment of records responsive to your request, PRR19-13. The next installment will be provided on May 28, 2019.

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

Kind regards,

Jennifer Sloan
Public Records
Risk, Compliance & Policy Services

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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From: Western Washington University

Julia,

The public records office is extending the deadline for the fourth installment from May 28,2019 to May 30, 2019.

Kind regards,

Jennifer Sloan
Public Records Office

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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Active Minds Changing Lives

From: Western Washington University

Good morning,

The fourth installment will be provided on May 30, 2019

Kind regards,

Jennifer Sloan
Public Records

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

[logo]
Active Minds Changing Lives

From: Western Washington University

Dear Julia Berkman,

Attached please find the 4th installment of records responsive to your request, PRR19-13.

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

The installment schedule for the remainder of the records is as follows:
5th installment - June 30, 2019
6th installment - July 31, 2019
7th installment - August 30, 2019
8th installment - September 30, 2019

Kind regards,

Jennifer Sloan
Public Records

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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From: Western Washington University

Dear Julia Berkman,

Attached please find the 5th installment of records responsive to your request, PRR19-13. The next installment will be provided July 31, 2019

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

Kind regards,

Jennifer Sloan
Public Records Office
Risk, Compliance & Policy Services

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

[logo]
Active Minds Changing Lives

From: Western Washington University

Dear Julia Berkman,

Attached please find the 6th installment of records responsive to your request, PRR19-13. The next installment will be provided August 30, 2019

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

Kind regards,

Jennifer Sloan
Assistant to Assistant Attorney General
Assistant to Internal Audit
Rules Coordinator
Risk, Compliance & Policy Services

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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From: Western Washington University

Dear Julia Berkman,

Attached please find the 7th installment of records responsive to your request, PRR19-13. The next installment will be provided September 30, 2019

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

Kind regards,

Jennifer Sloan
Public Records
Risk, Compliance & Policy Services

Western Washington University
Old Main 332, MS 9015
Bellingham, WA 98225
p 360.650.3117 | f 360.650.6197
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu>

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Active Minds Changing Lives

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From: Western Washington University

Dear Julia Berkman,

Attached please find the 8th installment of records responsive to your request, PRR19-13.
The public records office is extending the deadline for provision of the records and the next installment will be provided October31, 2019

The following exemptions apply to redactions in the records.

Student names and information that is linkable to a specific student.

FERPA 20 U.S.C. § 1232g(b)(1); 34 CFR 99.3 and 99.30. FERPA protects student records by the exemption of name identifiers and "other information that, alone or in combination, is linked or linkable to a specific student that would allow a reasonable person in the school community, who does not have personal knowledge of the relevant circumstances, to identify the student with reasonable certainty; thus, student names, phone numbers, addresses, email addresses, identification numbers, report numbers, and other identifiable information are redacted.

Employee names and information that is linkable to a specific employee

RCW 42.56.050 person's "right to privacy," "right of privacy," "privacy," or "personal privacy," is invaded or violated only if disclosure of information about the person: (1) Would be highly offensive to a reasonable person, and (2) is not of legitimate concern to the public, and RCW 42.56.230 (3) Personal information in files maintained for employees, appointees, or elected officials of any public agency to the extent that disclosure would violate their right to privacy; case law - Bellevue John Does, 164 Wn.2d Employee right to privacy when claim of misconduct is unfounded; and
RCW 42.56.250<http://app.leg.wa.gov/RCW/default.aspx?cite=42.56.250>(5) Information that identifies a person who, while an agency employee: (a) Seeks advice, under an informal process established by the employing agency, in order to ascertain his or her rights in connection with a possible unfair practice under chapter 49.60<http://app.leg.wa.gov/RCW/default.aspx?cite=49.60> RCW against the person; and (b) requests his or her identity or any identifying information not be disclosed.

Kind regards,

[Western logo]

Jennifer Sloan
Assistant to Assistant Attorney General, Assistant to Internal Audit, University Rules Coordinator | Risk, Compliance & Policy Services
Western Washington University
516 High Street, Bellingham WA 98225
Jennifer.Sloan@wwu.edu<mailto:Jennifer.Sloan@wwu.edu> | 360-650-3117<tel:360-650-3117>

All Western emails are subject to public records disclosure under Chapter 42.56 RCW<https://nam03.safelinks.protection.outlook.com/?url=https%3A%2F%2Fapps.leg.wa.gov%2Frcw%2Fdefault.aspx%3Fcite%3D42.56&data=02%7C01%7Csloanj2%40wwu.edu%7Cbc7b76c539d34fef43b208d72bff4fa4%7Cdc46140ce26f43efb0ae00f257f478ff%7C0%7C0%7C637026248820169321&sdata=oFc%2BYG3za67GkvO%2FAlRqgzhsoca9bRJyP5Pc2KTzSlw%3D&reserved=0>

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