Email system documentation (Baltimore County Police Department)

Emma North-Best filed this request with the Baltimore County Police Department of Baltimore County, MD .
Tracking #

M18--020

Multi Request Email system documentation
Status
Completed

Communications

From: Emma North-Best


To Whom It May Concern:

Pursuant to the Maryland Public Information Act, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Emma Best

From: Baltimore County Police Department

Dear Ms. Best:

The Baltimore County Police Department ("BCOPD"), Public Affairs Section, received your electronic mail message on June 18, 2018. It was referred to the Baltimore County Office of Law on June 19, 2018 for review and response pursuant to the Maryland Public Information Act ("MPIA"), Md. Code Ann., Gen. Provis. ("GP") 4 - 101 et seq.

Specifically, you request "documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system."

I have inquired of the BCOPD regarding the status of search for responsive records for this request and will update you further once I have any additional information to provide.

I apologize for the delay in responding to you MPIA request. Thanks for your patience.

Sincerely,

Vickie L. Wash, Esq.
Assistant County Attorney
Office of Law
400 Washington Avenue
Towson, MD 21204

From: Baltimore County Police Department

Ms. Best:

I have asked the BCOPD for an update today regarding the status of the search for the records you requested. Please know that I will be out of the office next week, and if I do not receive a response by the COB, I will check with the BCOPD again on the 9th.

I apologize for the delay and will continue to keep you posted.

Vickie

From: Baltimore County Police Department

Dear Ms. Best:

The Office of Information and Technology for Baltimore County has advised me that Microsoft Exchange 2013 is utilized county wide for electronic mail messaging ("email"), to include the agency for which you made the inquiry, i.e., the Baltimore County Police Department. Further, there are no specific records regarding "procedures and methods for performing searches of the email system".

Thank you for your patience. Please let me know if you have questions regarding the information that I have provided.

Sincerely,

Vickie

Files

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