Auburn School District Personnel Records – Lynda Stoddard, Jon Aarstad, Daman Hunter, Mike Weibel, Susan Wraspir, Vicki Bates, Jennifer Clouser, and Debbie Leighton

PRA WATCH filed this request with the Auburn School District of Auburn, WA.
Due June 17, 2020
Est. Completion Sept. 29, 2020
Status
Awaiting Response

Communications

From: PRA WATCH


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

I request the following public records under RCW 42.56:

All non-exempt personnel records of the following Auburn School District Employees:

Lynda Loree Stoddard
Jon Douglas Aarstad
Daman Mandel Hunter
Michael Alden Weibel
Susan Pauline Wraspir
Vicki Bates
Jennifer Lynn Clouser
Debbie Leighton (retired)

Responsive records should include all non-exempt personnel records defined by RCW 42.56.010(1)(2)(3) and (4).

This request is not for profit.

To be clear (clar·i·fy) this request for public records is in the public’s best interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA WATCH

From: Auburn School District

Public Records Receipt Confirmation

May 26, 2020

Dear PRA Washington,

The purpose of this letter is to acknowledge Auburn School District’s receipt of your public records request dated May 7, 2020 and your follow up email dated May 26, 2020. The district has established a separate email account for Public Records request in an effort to identify and respond to request. The new email address is publicrecords@auburn.wednet.edu.

Specifically, you requested the following in your public records request dated May 7, 2020:

All non-exempt personnel records of the following Auburn School District Employees:

Lynda Loree Stoddard
Jon Douglas Aarstad
Daman Mandel Hunter
Michael Alden Weibel
Susan Pauline Wraspir
Vicki Bates
Jennifer Lynn Clouser
Debbie Leighton (retired)

Responsive records should include all non-exempt personnel records defined by RCW 42.56.010(1)(2)(3) and (4).

Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within ninety (90) business days from the above date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.

To view the procedure and costs associated with Public Records click Board Policy 4040P<https://drive.google.com/open?id=1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU> . Below is a brief summary of potential fees:

* Photocopies or printed copies .15 cents per page
* Actual cost of mailing or delivery charge, including cost of the shipping container or envelope
* Electronic records .10 cents per page for records scanned to an electronic format
* Five cents per every 4 pages of electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
* Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically
* Actual cost of any digital storage media or device provided by the District
* A customized service charge may be imposed if the District estimates that the request would require the use of information technology expertise to prepare data compilations, or to provide customized electronic access services when such compilations and customized access services are not used by the District for other District purposes. The customized service charge may reimburse the District up to the actual cost of providing the services.

If requested, the District will provide a summary of the applicable charges before fulfilling the request. The requestor will be allowed to revise the request in order to reduce the applicable charges, A deposit of up to ten percent of the estimated costs may be required before processing the request.

The above timeframes are simply estimates and processing your request may take longer than predicted. If you have not received notice from us regarding your request within the above timelines, or if you have questions or concerns, feel free to call me at (253) 931-4932.

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

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From: Auburn School District

Dear PRA Washington,

Thank you for the email.

You can expect an update or installment to your request on or before September 29, 2020.

Sincerely,

Jon Aarstad

Director of Human Resources

253-931-4900

From: Auburn School District

June 24, 2019

Dear PRA Washington,

The purpose of the email is to provide you with an estimate of the fees for processing your public records request dated May 7, 2020.

You requested the following documents:

All non-exempt personnel records of the following Auburn School District Employees:

Lynda Loree Stoddard
Jon Douglas Aarstad
Daman Mandel Hunter
Michael Alden Weibel
Susan Pauline Wraspir
Vicki Bates
Jennifer Lynn Clouser
Debbie Leighton (retired)

The district estimates that your request will require creating an electronic file for 1,505 pages of personnel records. The cost for scanning and transmitting the requested documents is $169.31.

Please confirm that you would like the district to move forward with your records request or if you would like to revise your request.

If the district does not receive a reply from you within thirty (30) calendar days from June 24, 2019, the district will close your request.

Sincerely,
Jon Aarstad
Director of Human Resources
253-931-4900

From: Auburn School District

June 24, 2019

Dear PRA Washington,

The purpose of the email is to provide you with an estimate of the fees for processing your public records request dated May 7, 2020.

You requested the following documents:

All non-exempt personnel records of the following Auburn School District Employees:

Lynda Loree Stoddard
Jon Douglas Aarstad
Daman Mandel Hunter
Michael Alden Weibel
Susan Pauline Wraspir
Vicki Bates
Jennifer Lynn Clouser
Debbie Leighton (retired)

The district estimates that your request will require creating an electronic file for 1,505 pages of personnel records. The cost for scanning and transmitting the requested documents is $169.31.

Please confirm that you would like the district to move forward with your records request or if you would like to revise your request.

If the district does not receive a reply from you within thirty (30) calendar days from June 24, 2019, the district will close your request.

Sincerely,
Jon Aarstad
Director of Human Resources
253-931-4900

From: PRA WATCH

Hello,

I confirm I want the district to move forward with my records request.

On the date of my original records request (05-07-2020), Auburn School District policy was dated 02-09-16 (a copy of which is attached to this communication). This District policy contained no fee schedule for Public Records Requests whatsoever. RCW 42.56.120 – “Charges for copying” contains statutory legal guidelines the District cannot retroactively adopt only AFTER a public records request has been received. Such as in this request originally dated 05-07-2020.

Please provide a detailed breakdown of the summary of charges you are proposing for document production with this request (RCW 42.56.120 (f)) and please reference any fees per District public policy that was in effect on 05-07-2020.

I would prefer a cost estimate based on CD-ROM or usb flash drive if these solutions are more cost effective than email transmission of the responsive documents.

Finally, if any valid fees are properly calculated and applied please provide the name and address where I can remit a check to satisfy any valid statutory costs.

Thank you.

From: PRA WATCH

September 9, 2020

Public Records Officer
Auburn School District
915 4th ST NE
Auburn, WA 98002

RE: MUCKROCK PUBLIC RECORDS REQUEST DATED 05-07-2020

Revised Code of Washington - RCW 42.56.120(f) - Charges for copying:

(f) A requestor may ask an agency to provide, and if requested an agency shall provide, a summary of the applicable charges before any copies are made and the requestor may revise the request to reduce the number of copies to be made and reduce the applicable charges.

This Original public records request was made on 05-07-2020.

The Auburn School District ignored the Original Request and did not promptly respond to the request as required by RCW 42.56.520(1).

On 06-24-2020 The Auburn School District demanded a payment of $169.31 to "create an electronic file as the cost of scanning and transmitting the requested documents” was allegedly $169.31.

The original requestor made a good faith request for a summary of applicable charges per RCW 42.56.120(f) to Auburn School District on 07-21-2020.

As of this date (09-09-2020) Auburn School District has ignored RCW 42.56.120(f) and refused to respond. Further, the District has withheld the records requested.

The District has left the original requestor no choice but to concede to the District's iniquitous demand for $169.31 for which the District has not demonstrated costs incurred, nor allowed the requestor the opportunity to revise the original request - a right retained by citizens under Washington State Law.

Enclosed is a USPS Money Order for $169.31 as satisfaction of the District’s demand for fees.

Auburn School District Policy 4040P in effect on the date of the original request, 05-07-2020 does not contain any Public Records Act document fee schedule nor does the policy contain any rules or regulations declaring the reason the District need not calculate the actual costs it charges for providing public records because doing so would be unduly burdensome as required by RCW 42.56.120.

Please provide all requested public records electronically as per the original public records request as well as a complete privilege/exemption log identifying any withheld documents including a brief explanation for withholding or redacting a specific page or document as required by RCW 42.56.210(3).

At present, the original requestor reserves the right to seek relief and damages under the law for District violations of RCW 42.56.520(1) and RCW 42.56.120 and RCW 42.56.120 (f) inclusive.

Thank you.

From: PRA WATCH

The following is in response to your request for proof of delivery on your item with the tracking number: 7018 0360 0002 3203 1909

Status: Delivered, Front Desk/Reception/Mail Room
Status Date / Time: September 11, 2020, 10:07 am
Location: AUBURN, WA 98002
Postal Product: First-Class Mail®
Extra Services: Certified Mail™
Return Receipt Electronic

Signature of Recipient: ATTACHED
Address of Recipient: ATTACHED

Note: Scanned image may reflect a different destination address due to Intended Recipient's delivery instructions on file.

Thank you for selecting the United States Postal Service® for your mailing needs. If you require additional
assistance, please contact your local Post Office™ or a Postal representative at 1-800-222-1811.

Sincerely,
United States Postal Service®
475 L'Enfant Plaza SW
Washington, D.C. 20260-0004

From: PRA WATCH

Hello,

The District has now received a USPS Money Order in the amount of $169.31 as satisfaction in full of the District’s previous unsupported demand for fees “to create an electronic file for 1,505 pages of personnel records.”

Please provide all 1,505 pages of requested public personnel records electronically as per the original public records request as well as a complete privilege/exemption log identifying any withheld documents including a brief explanation for the withholding or redacting of a specific page or portion of a document as required by RCW 42.56.210(3).

Please explain the District’s latest refusal to provide responsive records in a timely manner.

A Public records request was received.

Responsive records have been located.

The District demanded fees.

The fee were paid.

The District received the fees.

Nevertheless, the District produces ZERO responsive records.

Please provide the records located and a complete privilege/exemption log.

Thank you.

From: PRA WATCH

Good Morning,

I am emailing you today to request a status update on a Washington State Public Records Request filed back on May, 7 2020.

I believe the request was a not for profit "sunshine law" request for non exempt personnel records of a handful of current and former public employees.

If your Public Records Officer could please provide an update on the status of the May 7, 2019 records request it would be much appreciated.

Thank you.

From: Auburn School District

Dear PRA Washington,

This district has received the fees associated with your public records request dated May 7, 2020 in the amount of $169.31.

You requested:

All non-exempt personnel records of the following Auburn School District Employees:

Lynda Loree Stoddard
Jon Douglas Aarstad
Daman Mandel Hunter
Michael Alden Weibel
Susan Pauline Wraspir
Vicki Bates
Jennifer Lynn Clouser
Debbie Leighton (retired)

The response documents have been prepared and sent to the employees for review and to give the employees the option to take protective legal action. The records will be released on September 29, 2020 if no protective legal action is taken by the employees.

Below is a breakdown of for the summary of the fees that was provided on June 24, 2020:

[cid:64816fb8-b7ad-4ab8-af0b-91f657b49678]

Sincerely,

Jon Aarstad

Director Human Resources

From: PRA WATCH

Good Morning,

I am emailing you today to request a status update on a Washington State Public Records Request filed back on May, 7 2020.

I believe you stated on 09-22-2020:

"The records will be released on September 29, 2020 if no protective legal action is taken by the employees."

Because today is September 30, 2020 and no records have been produced I understand protective legal action must have been initiated by the employees.

Would you be so kind as to share the date, cause number, county, and court in which the protective legal action was filed?

Any information you can provide regarding these public records would be most appreciated.

Thank you.

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