AUBURN SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
| Tracking # |
2022-112 |
| Submitted | Nov. 15, 2022 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: M. Arasoi
AUBURN SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: lconnors@auburn.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
From: Auburn School District
Dear MuckRock,
This email acknowledges Auburn School District’s receipt of your public records request dated November 15, 2022. Specifically, you requested:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within thirty (30) business days (December 27, 2022) date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.
To view the procedure and costs associated with Public Records click Board Policy 4040P<https://drive.google.com/open?id=1q0g-_-8x8bM__8Wuj8NkR1x7R5XMUMDU> . Below is a brief summary of potential fees:
* Photocopies or printed copies .15 cents per page
* Actual cost of mailing or delivery charge, including cost of the shipping container or envelope
* Electronic records .10 cents per page for records scanned to an electronic format
* Five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
* Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically
* Actual cost of any digital storage media or device provided by the District
* A customized service charge may be imposed if the District estimates that the request would require the use of information technology expertise to prepare data compilations, or to provide customized electronic access services when such compilations and customized access services are not used by the District for other District purposes. The customized service charge may reimburse the District up to the actual cost of providing the services.
If requested, the District will provide a summary of the applicable charges before fulfilling the request. The requestor will be allowed to revise the request in order to reduce the applicable charges, A deposit of up to ten percent of the estimated costs may be required before processing the request.
The above timeframes are simply estimates and processing your request may take longer than predicted. If you have questions or concerns, feel free to call me at (253) 931-4900.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
Dear MuckRock,
This email acknowledges Auburn School District’s receipt of your public records request dated November 15, 2022. Specifically, you requested:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Per the Washington State Archives, Secretary of State Office, and the Local Government Common Records Retention Schedule (CORE) Version 4.2 (August 2021), Public Records Requests are only retained for two (2) years after the public records requests have been fulfilled.
**For the requests received in 2019, all are past the retention date and have previously been destroyed.
**For our internal information, we have retained three (3) public records requests even though they are past their retention date. I can provide you with those records.
Your email indicated you declined using a 3rd party ‘portal’.
Due to the size of these documents, they would need to be provided through the Auburn School District Microsoft SharePoint. If this doesn’t work for you, they could be provided on a digital storage media (CD) or in hard copy at an additional cost. My original confirmation email indicated all delivery options and state allowable pricing. Please advise your preference within fifteen (15) business days (December 6, 2022).
SHAREPOINT
The district is now using SharePoint to deliver response documents for installments.
Your documents will be stored in a SharePoint folder. I will share that folder with you when the response documents are complete. You will also get a separate email from me.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your span folder.
Please review your documents within thirty (30) days. Per RCW 42.56.120(4), If an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
Please let me know if you have trouble or if you have additional questions.
At any time that you no longer need the requested information in your public records request, please let me know.
**I will need to review these response documents and provide you a cost estimate. I will provide this cost estimate within fifteen (15) business days (December 6, 2022).
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
Dear MuckRock,
This email provides an estimate of fees associated with your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Time Difference Significant
****The estimated cost for your response documents is either $0.59 or $0.64 depending on your selection. See below options 1 and 2. As you can see, the price options are only a few cents apart, but the number of pages difference is significant. This is a significant request as all response documents need to be reviewed and potentially redacted. The minimum time estimates are listed below. It would take me anywhere between twelve (12) days and three-hundred-sixty-seven (367) days to produce these records if I worked on them every day for the estimated pages per day. This is a significant difference. I will produce the records as quickly as possible in installments, but we have multiple ongoing requests.
**Once you indicate which option you would like, and submit payment, I will send a new email indicating updated time estimate.
OPTION 1
****As previously mentioned on November 16, 2022, per the Washington State Archives, Secretary of State Office, and the Local Government Common Records Retention Schedule (CORE) Version 4.2 (August 2021), Public Records Requests are only retained for two (2) years after the public records requests have been fulfilled. For the requests received in 2019, all are past the retention date and have previously been destroyed. For our internal information, we have retained three (3) public records requests even though they are past their retention date.
The estimated cost for these response documents is $0.59. Pursuant to RCW 42.56.520, this estimate is calculated based on five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.
Original 3 public records requests still retained
Minimum Time Estimate
47 files (47/4=11.75x.05=$.5875)
$0.59
6,327 pages / 500 pages = 12.654 dates/times to process
6,327 pages / 300 pages = 21.09 dates/times to process
6,327 pages / 100 pages = 63.27 dates/times to process
OPTION 2
****After a detailed search of all public records, we found a public records request dated January 14, 2020, that included 2019 public records requests.
The estimated cost for the previously mentioned option 1 and to include these documents is $0.64. Pursuant to RCW 42.56.520, this estimate is calculated based on five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.
With the added 2020 request that included 4 addt'l 2019 files
Minimum Time Estimate
51 files (51/4=12.75x.05=$.6375)
$0.64
36,670 pages / 500 pages = 73.34 dates/times to process
36,670 pages / 300 pages = 122.233333 dates/times to process
36,670 pages / 100 pages = 366.70 dates/times to process
****Please confirm that you would like the district to move forward with your records request, indicating option 1 or 2, or if you would like to revise your request.
I will start processing your request once I heard back from you or receive payment.
At any time that you no longer need the requested information in your public records request, please let me know.
The District requires a ten-percent (10%) deposit on all public records requests. You can pay the deposit or the payment in full.
Payment Instructions
Payment can be made online. Please follow the Pay Online Instructions for Guests<https://www.auburn.wednet.edu/Page/836> on the district website.
Shop: Items at all Schools/Buildings
School Type: Other BLDGS/Rentals
Categories: James P Fugate Bldg
Item: Public Records Request #2022-112 (Please be prepared to enter Qty 1 and amount due before selecting “buy”)
**Please notify me when your payment has been made. Please process payment within fifteen (15) calendar days, by December 27, 2022.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
Dear MuckRock,
This email regards your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
On November 16, 2022, I requested a response from you by December 6, 2022, regarding delivery options. I have not heard back from you.
Due to the size of these documents, they will be provided through the Auburn School District Microsoft SharePoint. This SharePoint does not require a registration or password. It is an internet cloud-based folder with a download link and access code, similar to your request through MuckRock which provides a link and passcode.
SHAREPOINT
The district is now using SharePoint to deliver response documents for installments.
Your documents will be stored in a SharePoint folder. I will share that folder with you when the response documents are complete. You will also get a separate email from me.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your spam folder.
This is a large request. You should expect multiple installments.
**Please review your documents within thirty (30) days. Per RCW 42.56.120(4), If an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
Please let me know if you have trouble or if you have additional questions.
At any time that you no longer need the requested information in your public records request, please let me know.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: M. Arasoi
Hello,
Delivery of records by direct internet link via Microsoft Sharepoint would be fine thank you. We would prefer no password/registration protection however we can try to make it work and if it does not we will let you know. Thank you.
From: M. Arasoi
When can we expect to see a first installment of records? Thank you
From: Auburn School District
Dear MuckRock,
This email regards your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
**On December 6, 2022, I requested a response from you by December 27, 2022, regarding the fee notifications for options 1 or 2. This also included payment information. I have not heard back from you or received payment.
**Please confirm that you would like the district to move forward with your records request or if you would like to revise your request. I will start processing your request once I hear back from you or receive payment. We need to know if you want option 1 or 2.
At any time that you no longer need the requested information in your public records request, please let me know.
The District requires a ten-percent (10%) deposit on all public records requests.
Payment Instructions
Payment can be made online. Please follow the Pay Online Instructions for Guests<https://www.auburn.wednet.edu/Page/836> on the district website.
Shop: Items at all Schools/Buildings
School Type: Other BLDGS/Rentals
Categories: James P Fugate Bldg
Item: Public Records Request 2022-112 (Please be prepared to enter Qty 1 and amount due before selecting “buy”)
**Please notify me when your payment has been made. If the district does not receive payment from you within thirty (30) calendar days, by February 8, 2023, the district will consider your public records request abandoned and close your request.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
Dear MuckRock,
Your email below asked when you would see the first installment. We are waiting for you to reply to our fee notification email from December 6, 2022. We have not received payment.
**On December 6, 2022, I requested a response from you by December 27, 2022, regarding the fee notifications for options 1 or 2. This also included payment information. We have not received payment.
**Please confirm that you would like the district to move forward with your records request or if you would like to revise your request. I will start processing your request once I receive the required deposit.
**We also need to know if you want option 1 or 2 that was outlined in our fee estimate. Payment instructions were also sent.
Please let me know if you have questions about the original fee notification and the two (2) options provided.
**This is the 2nd fee notification. Please notify me when your payment has been made. If the district does not receive payment from you within thirty (30) calendar days, by February 8, 2023, the district will consider your public records request abandoned and close your request.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: M. Arasoi
Hello,
I do not understand what you are requesting. If you require payment for fees, please provide a pro-forma invoice specifically outlining what fees are being requested and for what records require fees be produced. Thank you.
From: Auburn School District
Dear MuckRock,
I am not sure what you do not understand. We have sent this information on December 6, 2022. Our email was not missed. I see it in your MuckRock online system. Please give me a call in the office if you would like to discuss further. I will forward you the original email again which lists out what records are included with the fee.
**
From: Auburn School District
Dear MuckRock,
Below is the original fee notification email that outlines the records and fees. There were two options for you to review. If you have additional questions, please call me at the number below so we can clean up any communications. Online payment information is listed below. Payment may also be made by cash, check, or money order payable to the District.
**
"**On December 6, 2022, I requested a response from you by December 27, 2022, regarding the fee notifications for options 1 or 2. This also included payment information. We have not received payment.
**On December 28, 2022, I sent the 2nd fee notification. Please notify me when your payment has been made. If the district does not receive payment from you within thirty (30) calendar days, by February 8, 2023, the district will consider your public records request abandoned and close your request.
**This is the 3rd fee notification. If the district does not receive the payment deposit from you by February 8, 2023, the district will consider your public records request abandoned and close your request.
We are trying to move forward with your request, but action needs to be taken on your end. If you have additional questions, please call me at 253-249-6900 so we can clear up this matter.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
915 4th Street NE, Auburn, WA 98002
From: publicrecords
Sent: Tuesday, December 6, 2022 12:07 PM
To: requests@muckrock.com
Subject: Fee Notification - PRR #2022-112 - MuckRock - 2019 Requests
Importance: High
Dear MuckRock,
This email provides an estimate of fees associated with your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Time Difference Significant
****The estimated cost for your response documents is either $0.59 or $0.64 depending on your selection. See below options 1 and 2. As you can see, the price options are only a few cents apart, but the number of pages difference is significant. This is a significant request as all response documents need to be reviewed and potentially redacted. The minimum time estimates are listed below. It would take me anywhere between twelve (12) days and three-hundred-sixty-seven (367) days to produce these records if I worked on them every day for the estimated pages per day. This is a significant difference. I will produce the records as quickly as possible in installments, but we have multiple ongoing requests.
**Once you indicate which option you would like, and submit payment, I will send a new email indicating updated time estimate.
OPTION 1
****As previously mentioned on November 16, 2022, per the Washington State Archives, Secretary of State Office, and the Local Government Common Records Retention Schedule (CORE) Version 4.2 (August 2021), Public Records Requests are only retained for two (2) years after the public records requests have been fulfilled. For the requests received in 2019, all are past the retention date and have previously been destroyed. For our internal information, we have retained three (3) public records requests even though they are past their retention date.
The estimated cost for these response documents is $0.59. Pursuant to RCW 42.56.520, this estimate is calculated based on five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.
Original 3 public records requests still retained
Minimum Time Estimate
47 files (47/4=11.75x.05=$.5875)
$0.59
6,327 pages / 500 pages = 12.654 dates/times to process
6,327 pages / 300 pages = 21.09 dates/times to process
6,327 pages / 100 pages = 63.27 dates/times to process
OPTION 2
****After a detailed search of all public records, we found a public records request dated January 14, 2020, that included 2019 public records requests.
The estimated cost for the previously mentioned option 1 and to include these documents is $0.64. Pursuant to RCW 42.56.520, this estimate is calculated based on five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery.
With the added 2020 request that included 4 addt'l 2019 files
Minimum Time Estimate
51 files (51/4=12.75x.05=$.6375)
$0.64
36,670 pages / 500 pages = 73.34 dates/times to process
36,670 pages / 300 pages = 122.233333 dates/times to process
36,670 pages / 100 pages = 366.70 dates/times to process
****Please confirm that you would like the district to move forward with your records request, indicating option 1 or 2, or if you would like to revise your request.
I will start processing your request once I heard back from you or receive payment.
At any time that you no longer need the requested information in your public records request, please let me know.
The District requires a ten-percent (10%) deposit on all public records requests. You can pay the deposit or the payment in full.
Payment Instructions
Payment can be made online. Please follow the Pay Online Instructions for Guests on the district website.
Shop: Items at all Schools/Buildings
School Type: Other BLDGS/Rentals
Categories: James P Fugate Bldg
Item: Public Records Request #2022-112 (Please be prepared to enter Qty 1 and amount due before selecting “buy”)
**Please notify me when your payment has been made. Please process payment within fifteen (15) calendar days, by December 27, 2022.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
915 4th Street NE, Auburn, WA 98002
From: Connors, Lisa
Sent: Wednesday, November 16, 2022 1:00 PM
To: requests@muckrock.com
Subject: Clarification Required - PRR #2022-112 - MuckRock - 2019 Requests
Importance: High
Dear MuckRock,
This email acknowledges Auburn School District’s receipt of your public records request dated November 15, 2022. Specifically, you requested:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Per the Washington State Archives, Secretary of State Office, and the Local Government Common Records Retention Schedule (CORE) Version 4.2 (August 2021), Public Records Requests are only retained for two (2) years after the public records requests have been fulfilled.
**For the requests received in 2019, all are past the retention date and have previously been destroyed.
**For our internal information, we have retained three (3) public records requests even though they are past their retention date. I can provide you with those records.
Your email indicated you declined using a 3rd party ‘portal’.
Due to the size of these documents, they would need to be provided through the Auburn School District Microsoft SharePoint. If this doesn’t work for you, they could be provided on a digital storage media (CD) or in hard copy at an additional cost. My original confirmation email indicated all delivery options and state allowable pricing. Please advise your preference within fifteen (15) business days (December 6, 2022).
SHAREPOINT
The district is now using SharePoint to deliver response documents for installments.
Your documents will be stored in a SharePoint folder. I will share that folder with you when the response documents are complete. You will also get a separate email from me.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your span folder.
Please review your documents within thirty (30) days. Per RCW 42.56.120(4), If an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
Please let me know if you have trouble or if you have additional questions.
At any time that you no longer need the requested information in your public records request, please let me know.
**I will need to review these response documents and provide you a cost estimate. I will provide this cost estimate within fifteen (15) business days (December 6, 2022).
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
915 4th Street NE, Auburn, WA 98002
From: Connors, Lisa
Sent: Wednesday, November 16, 2022 12:57 PM
To: requests@muckrock.com
Subject: Confirmation - PRR #2022-112 - MuckRock - 2019 Requests
Importance: High
Dear MuckRock,
This email acknowledges Auburn School District’s receipt of your public records request dated November 15, 2022. Specifically, you requested:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
Pursuant to RCW 42.56.520, the District estimates that it may be able to provide you with documents responsive to your request within thirty (30) business days (December 27, 2022) date to determine the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, and/or to determine whether any of the information contained in such documents is exempt from public disclosure.
To view the procedure and costs associated with Public Records click Board Policy 4040P . Below is a brief summary of potential fees:
Photocopies or printed copies .15 cents per page
Actual cost of mailing or delivery charge, including cost of the shipping container or envelope
Electronic records .10 cents per page for records scanned to an electronic format
Five cents per every 4 electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery
Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of District equipment to send the records electronically
Actual cost of any digital storage media or device provided by the District
A customized service charge may be imposed if the District estimates that the request would require the use of information technology expertise to prepare data compilations, or to provide customized electronic access services when such compilations and customized access services are not used by the District for other District purposes. The customized service charge may reimburse the District up to the actual cost of providing the services.
If requested, the District will provide a summary of the applicable charges before fulfilling the request. The requestor will be allowed to revise the request in order to reduce the applicable charges, A deposit of up to ten percent of the estimated costs may be required before processing the request.
The above timeframes are simply estimates and processing your request may take longer than predicted. If you have questions or concerns, feel free to call me at (253) 931-4900.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
915 4th Street NE, Auburn, WA 98002
From: requests@muckrock.com <requests@muckrock.com>
Sent: Tuesday, November 15, 2022 9:08 AM
To: Connors, Lisa <lconnors@auburn.wednet.edu>
Subject: Washington Public Records Act Request: AUBURN SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
This email originated outside of the organization and contains a Web link or attachment. Please use caution. – ASD Tech
Auburn School District
Washington Public Records Act Office
915 4th Street NE
Auburn, WA 98002
November 15, 2022
AUBURN SCHOOL DISTRICT – (2019) Request for a complete electronic copy of all Public Records Requests received by the District including the District Responses for the year 2019
Via email: lconnors@auburn.wednet.edu
To Whom It May Concern:
Pursuant to the Washington Public Records Act [RCW 42.56] I hereby request the following records:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
PRODUCTION AND DELIVERY OF ELECTRONIC RECORDS
The use of 3rd party “portals” (Such as GOVQA or NEXTREQUEST) for communication and production of records in response to a public records request is optional for the requestor in the State of Washington. Respectfully we decline to use any 3rd party "portal" system, specifically GOVQA and NEXTREQUEST. Please provide all records electronically via direct email attachment, or via no password, no registration internet cloud-based download link.
Please do not direct or invite us to use, register for, or communicate with your agency via any 3rd party portal including but not limited to FOIAOnline, GovQA, NextRequest, FOIAExpress, JustFOIA FOIADirect, WebForm, or any other commercial 3rd party records portal service.
RCW 42.56.080 - Identifiable records—Facilities for copying—Availability of public records.
"...Agencies shall honor requests received in person during an agency's normal office hours, or by mail or email, for identifiable public records unless exempted by provisions of this chapter. No official format is required for making a records request; however, agencies may recommend that requestors submit requests using an agency provided form or web page."
This public records request is being made via email. This public records request will be honored and fulfilled by your agency via email as requested or relief will be sought per statute.
NATIVE ELECTRONIC FORMAT
Please provide all identified public records in their NATIVE electronic format. Unless the records exist IN PAPER FORM ONLY, DO NOT instead create new records by printing native stored electronic files, then scanning and re-printing these newly scanned prints only to reproduce them in again in electronic production.
FEES
In the event that there are fees, please inform us of the total charges in advance of fulfilling the request in strict compliance with all provisions of the Washington State Public Records Act.
EXEMPTION - FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)
Take caution with the broad application of redaction and withholding of identified public records claiming "global FERPA" exemptions. When an agency claims an exemption for an entire record or portion of one, it must inform the requestor of the statutory exemption and provide a brief explanation of how the exemption applies to the record or portion withheld. RCW 42.17.310(4)/42.56.210(3). The brief explanation should cite the statute the agency claims grant an exemption from disclosure. The brief explanation should provide enough information for a requestor to make a threshold determination of whether the claimed exemption is proper. Global, nonspecific claims of exemption such as "FERPA" are insufficient. One way to properly provide a brief explanation of the withheld record or redaction is for the agency to provide a withholding index. It identifies the type of record, its date and number of pages, and the author or recipient of the record (unless their identity is exempt). The withholding index should allow a requestor to make a threshold determination of whether the agency has properly invoked the exemption. There are several exceptions to the FERPA exemption and any agency silently withholding large swaths of public records citing "FERPA!" without providing the original identified record, properly redacted, or if withheld in its entirety, providing a record description and page count or record length, will be challenged in accordance with RCW 42.56.550 if a reasonably detailed withholding index or exemption log is not included.
EXEMPTION LOGS
Please ensure all redactions or exemptions claimed by your agency in the production of responsive records are accompanied by a complete and detailed exemption log noting the valid legal reason for each exemption at each redaction location in the record produced, as well as the specific number of pages if any that your agency redacts or withholds in their entirety. Each redaction should be noted by footnote or by a clear reference to the specific justification for that redaction, and only the minimal exempt portion of any record may be withheld.
COMMERICAL PURPOSE DECLARATION
The Washington State Public Records Act prohibits the disclosure of “lists of individuals” for a commercial purpose (RCW 42.56.070(8)). I declare this public records request is not being made for any commercial purpose whatsoever. Also, this public records request is not being made for a "list of individuals." This declaration satisfies all requirements of RCW 42.56 regarding prohibitions on lists and commercial purposes. No additional commercial purpose declaration will be completed for this public records request.
The requested documents will be made available to the general public.
Thank you in advance for your anticipated cooperation in this matter. We look forward to receiving your response to this request within 5 business days, as the statute requires.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
If prompted for a passcode, please enter:
••••••••
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 136956
263 Huntington Ave
Boston, MA 02115
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."
From: M. Arasoi
Hello,
Unfortunately the fee options as you have presented them are still very difficult to for us to understand. The page counts also do not match with what is previously known.
Nevertheless less we chose a MODIFIED version of OPTION 2.
Please proceed to produce all records you have outlined for OPTION 2 - as you have described "36,670 pages" with the exception that you can OMIT the 16,840 PAGES that were produced by Auburn School District in MUCKROCK ARCHIVED Public Records Request dated January 14, 2020 - "Auburn School District FEDERAL SURVEY (Auburn, Washington) 2015-2020" a link to this archived request is as follows:
Links to the 16,840 PAGES were produced by Auburn School District in this request that do not need to be produced again are here:
https://cdn.muckrock.com/foia_files/2020/05/27/Federal20Survey20Response20Documents2005262020.pdf
https://cdn.muckrock.com/foia_files/2020/06/22/PRR_Federal_Survey_Exemption_Log.pdf
https://cdn.muckrock.com/foia_files/2020/06/23/15-172019-2020emails_Redacted.pdf
Please provide an updated fee and page count estimate for OPTION 2 - REDUCED/MODIFIED.
Thank you.
From: Auburn School District
Dear MuckRock,
Thank you for your email.
I understand that you want to proceed with option 2.
That request includes the three (3) jobs we held past the required retention date and the 2019 files found in a 2020 public records request (#2020-004).
The cost remains $0.64.
51 files (51/4=12.75x.05=$.6375)
Looking at the original requesters, most of these documents might be fully redacted. Due to this, I have provided an updated timeline.
The District estimates that it may be able to provide you with documents responsive to your request within sixty (60) business days (April 5, 2023). The first installment will be provided within thirty (30) business days (February 22, 2023).
**You are asking to OMIT pages from a January 14, 2020 request. The request you are referring to is my item #2020-006 Federal Survey. That request would not be included with this public records request as you have asked for public records requests received in 2019. The job you are referring to was received by the Auburn School District in January 2020.
At any time that you no longer need the requested information in your public records request, please let me know.
**The District requires a ten-percent (10%) deposit on all public records requests. You can pay the deposit or the payment in full.
Payment Instructions
Payment can be made online. Please follow the Pay Online Instructions for Guests<https://www.auburn.wednet.edu/Page/836> on the district website.
Shop: Items at all Schools/Buildings
School Type: Other BLDGS/Rentals
Categories: James P Fugate Bldg
Item: Public Records Request #2022-112 (Please be prepared to enter Qty 1 and amount due before selecting “buy”)
**This is the 4th fee notification. Payment must be received before the first installment will be sent to you.
**If the district does not receive the payment deposit from you by February 8, 2023, the district will consider your public records request abandoned and close your request.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: M. Arasoi
To Whom It May Concern:
Please find enclosed a check for $0.64 to satisfy the fee associated with the attached public records request.
Thank you.
Auburn School District
Lisa Connors
915 4th Street NE
Auburn, WA 98002
From: Auburn School District
Dear MuckRock,
Your payment of $0.64 has been received for PRR #2022-112 - MuckRock - 2019 Requests.
The District is still able to provide the response documents by the revised quoted time estimate of sixty (60) business days (April 5, 2023).
I anticipate sending these materials to you in multiple installments. If an extension is needed to our originally quoted time estimate, you will get additional notification and communication.
The first installment will be provided within thirty (30) business days (February 22, 2023).
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
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Installment 1 - 2022-112 - MuckRock - 2019 PRR's
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From: Auburn School District
Dear MuckRock,
This email regards your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
The first installment on your public records request is available.
The district uses SharePoint to deliver response documents.
Your documents are stored in a SharePoint folder. I have just shared that folder with you.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your spam folder.
**Please review your documents within thirty (30) days. Per RCW 42.56.120(4), if an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
Please let me know if you have trouble or if you have additional questions.
At any time that you no longer need the requested information in your public records request, please let me know. I will provide an update or the next installment on or before April 03, 2023.
If you have questions or concerns, please feel free to contact me.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
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2022-112 - 2019 Requests - Installment 2
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From: Auburn School District
Dear MuckRock,
This email regards your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
The second installment on your public records request is available.
The district uses SharePoint to deliver response documents.
Your documents are stored in a SharePoint folder. I have just shared that folder with you.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your spam folder.
**Please review your documents within thirty (30) days. Per RCW 42.56.120(4), if an installment of a records request is not claimed or reviewed, the agency is not obligated to fulfill the balance of the request.
Please let me know if you have trouble or if you have additional questions.
**The District is not able to provide all response documents by the revised quoted time estimate of sixty (60) business days (April 5, 2023). We have provided two installments, but we still have two additional installments on this request. We need additional time to review and redact this material as it is very heavy with student information.
I will provide an update or the next installment on or before May 01, 2023.
At any time that you no longer need the requested information in your public records request, please let me know.
If you have questions or concerns, please feel free to contact me.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
Dear MuckRock,
This email regards your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
The final installments on your public records request are not yet available.
The district needs more time to process your public records request.
We have provided two installments, but we still have two additional installments on this request. We need additional time to review and redact this material as it is very heavy with student information. Both remaining requests are about a student from a parent.
The 3rd installment will be provided on or before June 12, 2023.
The 4th installment will be provided on or before July 24, 2023.
The revised completion date will be on or before July 24, 2023.
At any time that you no longer need the requested information in your public records request, please let me know.
If you have questions or concerns, please feel free to contact me.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
From: Auburn School District
[Share image]
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2022-112 - MuckRock - 2019 Requests - Installment 3
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From: Auburn School District
Dear MuckRock,
This email regards your public records request dated November 15, 2022.
You requested the following documents:
1. I request a complete electronic copy of all Public Records Requests received by your agency in the year 2019 and a complete electronic copy of your agency's Responses to each of these Public Records Requests for the year 2019.
Note: Parents and students seeking GRADES and/or TRANSRIPTS in the year 2019 can be excluded from this request.
**The third and final installment on your public records request is available.
We will not need a 4th installment or additional time. All documents have been provided to you at this time.
As a reminder, there are documents and their original exemption logs. I’ve redacted the documents again and you will see those redactions with a code that matches the exemption code key that was provided. If you have additional questions about this process, please contact me.
The district uses SharePoint to deliver response documents.
Your documents are stored in a SharePoint folder. I have just shared that folder with you.
You will receive an email directly from SharePoint to the folder with your files.
You will then go through a short process to get an access code from SharePoint. That code will come in a second email from SharePoint to you. If you do not receive the email right away, please check your spam folder.
Please let me know if you have trouble or if you have additional questions.
All response materials have been provided at this time. Thank you again for your patience as we processed this large request.
With this letter, the District closes its response to your November 15, 2022, public records request.
Sincerely,
Lisa Connors
Public Records and Compliance Coordinator
Auburn School District
D: 253-887-3955
P: 253-931-4900
E: lconnors@auburn.wednet.edu<mailto:lconnors@auburn.wednet.edu>
915 4th Street NE, Auburn, WA 98002
www.auburn.wednet.edu<http://www.auburn.wednet.edu/>
Files
pages