Email retention policies (Yuba County District Attorney)
| Tracking # |
23-56 |
| Multi Request | Email retention policies |
| Submitted | Feb. 17, 2023 |
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Communications
From: Chad Loder
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Hello, pursuant to California's Public Records Act, I am looking for the following:
1. The District Attorney's general retention period for emails. I will accept a plain and simple explanation of the email retention period in lieu of production for this numbered item.
2. The District Attorney's office current policies and guidelines related to records management, retention, and disposition.
3. The current, complete Master Records Schedule for the District Attorney's office, or equivalent master index of records.
4. The most recent version of California State form STD. 70 (Records Inventory Worksheet) for the District Attorney's office
5. The current Department Retention File plan for the District Attorney's office, or equivalent documents
6. All in-house requests to delete or destroy records for the dates Sep 1, 2022 through Feb 17, 2023
7. Information sufficient to determine how the DA's office performs email searches when searching for public records. I would like to understand what kinds of keyword searches can be performed, especially advanced or so-called "boolean" searches.
8. Information sufficient to determine the technical limitations of the aforementioned system(s) for searching emails when it comes to searching and exporting results, such as the maximum number of records that can be exported for a single search and the maximum file size that can be exported for a single search.
9. Information sufficient to determine the processes and tools used by the DA's office to redact sensitive information before returning records. I do not need policy documents that explain the legal bases for redacting; only the records that explain HOW redaction is carried out.
For numbered items 7, 8, and 09, production should include, without limitation, technical manuals, vendor documentation, trainings, FAQs, and tutorials.
If any of these items are maintained in electronic format, that's the format I need them in.
This request is made for noncommercial purposes and in the public interest.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Chad Loder
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Feb. 21, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Yuba County District Attorney
Good day,
Yuba County has implemented a new Public Records Request portal called NextRequest. I recommend submitting your request through the portal for easier record sharing and functionality. The portal also has an archive of prior record requests which, depending on the nature of your request, may have already been published.
In the meantime, you should expect to receive an initial response within 10 days of your request.
You can access the Public Records Request portal at the link below:
https://yubacountyca.nextrequest.com
All public record requests are now being processed through the NextRequest portal.
Thank you,
[cid:image001.jpg@01D94A87.DA9BE330]
SIMS ELY | Deputy County Counsel
Office of the Yuba County Counsel
915 8th Street, Suite 111, Marysville, California 95901
Office 530.749.7565 | Direct 530.749.7569
sely@co.yuba.ca.us<mailto:sely@co.yuba.ca.us> | www.yuba.org<http://www.yuba.org/>
CONFIDENTIALITY NOTICE: This e-mail message including any attachments is for the sole use of the intended recipient. Its content, including any attachments, may contain private, confidential, and privileged information. If you received this message in error, you are advised that any unauthorized review, use, disclosure, copying, distribution, or the taking of any action in reliance upon this communication is strictly prohibited. If you are not the intended recipient and have received this communication in error, please contact the sender and permanently delete the original and any copies of this email and any attachments thereto. Thank you.
From: Yuba County District Attorney
Yuba County CA
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Your first Yuba County CA record request (request number #23-56) has been submitted.
It is currently unpublished and is not available for the general public to view.
Hello:
Thank you for contacting the County of Yuba. We are in receipt of your Public Records Request. Pursuant to Government Code section 6253, we anticipate providing you an initial response to your request within 10 days.
Should you have any questions, or if you would like to provide further information or clarification regarding your request, please reply to this email.
Request #23-56.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Yuba County CA.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Yuba County District Attorney
Yuba County CA
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A document has been released for record request #23-56 along with the following message:
Hello Mr. Loder,
Please consider this as a final response to your Public Record Act Request.
After a diligent and good faith search, we have located records responsive to your request(s). All responsive documents subject to the Public Records Act are attached hereto.
If you have any questions please do not hesitate to contact our office at (530) 749-7565.
* 2023.3.24 Ltr to C. Loder (23-56).pdf
Document links are valid for one month.
After April 24, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Yuba County CA.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Yuba County District Attorney
Yuba County CA
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A document has been released for record request #23-56:
* 2023.3.24 Ltr to C. Loder (23-56).pdf
Document links are valid for one month.
After April 27, you will need to sign in to view the document(s).
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Yuba County CA.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: Yuba County District Attorney
Yuba County CA
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Record request #23-56 has been closed.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at Yuba County CA.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
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