Email retention policies (Siskiyou County District Attorney)

Chad Loder filed this request with the Siskiyou County District Attorney of Yreka, CA.
Tracking #

C001754-022323

Multi Request Email retention policies
Status
Completed

Communications

From: Chad Loder

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Hello, pursuant to California's Public Records Act, I am looking for the following:

1. The District Attorney's general retention period for emails. I will accept a plain and simple explanation of the email retention period in lieu of production for this numbered item.
2. The District Attorney's office current policies and guidelines related to records management, retention, and disposition.
3. The current, complete Master Records Schedule for the District Attorney's office, or equivalent master index of records.
4. The most recent version of California State form STD. 70 (Records Inventory Worksheet) for the District Attorney's office
5. The current Department Retention File plan for the District Attorney's office, or equivalent documents
6. All in-house requests to delete or destroy records for the dates Sep 1, 2022 through Feb 17, 2023
7. Information sufficient to determine how the DA's office performs email searches when searching for public records. I would like to understand what kinds of keyword searches can be performed, especially advanced or so-called "boolean" searches.
8. Information sufficient to determine the technical limitations of the aforementioned system(s) for searching emails when it comes to searching and exporting results, such as the maximum number of records that can be exported for a single search and the maximum file size that can be exported for a single search.
9. Information sufficient to determine the processes and tools used by the DA's office to redact sensitive information before returning records. I do not need policy documents that explain the legal bases for redacting; only the records that explain HOW redaction is carried out.

For numbered items 7, 8, and 09, production should include, without limitation, technical manuals, vendor documentation, trainings, FAQs, and tutorials.

If any of these items are maintained in electronic format, that's the format I need them in.

This request is made for noncommercial purposes and in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Chad Loder

From:

Dear MuckRock News - Attn: Chad Loder:
Your request has been received and is being processed. Your request was received in this office on 2/21/2023 and given the reference number C001754-022323 for tracking purposes.
Records Requested: Siskiyou County District Attorney
PRA Office
Siskiyou County Courthouse, Room 204
311 Fourth Street
Yreka, CA 96097

February 21, 2023

To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Hello, pursuant to California's Public Records Act, I am looking for the following:

1. The District Attorney's general retention period for emails. I will accept a plain and simple explanation of the email retention period in lieu of production for this numbered item.

2. The District Attorney's office current policies and guidelines related to records management, retention, and disposition.

3. The current, complete Master Records Schedule for the District Attorney's office, or equivalent master index of records.

4. The most recent version of California State form STD. 70 (Records Inventory Worksheet) for the District Attorney's office

5. The current Department Retention File plan for the District Attorney's office, or equivalent documents

6. All in-house requests to delete or destroy records for the dates Sep 1, 2022 through Feb 17, 2023

7. Information sufficient to determine how the DA's office performs email searches when searching for public records. I would like to understand what kinds of keyword searches can be performed, especially advanced or so-called "boolean" searches.

8. Information sufficient to determine the technical limitations of the aforementioned system(s) for searching emails when it comes to searching and exporting results, such as the maximum number of records that can be exported for a single search and the maximum file size that can be exported for a single search.

9. Information sufficient to determine the processes and tools used by the DA's office to redact sensitive information before returning records. I do not need policy documents that explain the legal bases for redacting; only the records that explain HOW redaction is carried out.

For numbered items 7, 8, and 09, production should include, without limitation, technical manuals, vendor documentation, trainings, FAQs, and tutorials.

If any of these items are maintained in electronic format, that's the format I need them in.
This request is made for noncommercial purposes and in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,
Chad Loder

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Siskiyou County CA

To monitor the progress or update this request please log into the Public Records Act Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Ha-2BLl8193nlyT32syeksT0lS-2FFUSFkmM12H9-2BVY-2FPnwIqLFfTTDr7qVtKJUX8acaYXy-2F1-2BfeyD-2FArQFKH-2BjTL-2Fs-3DZuI-_hVG7CXBMY5U1UDQuIQyA4Y7s61831aRjvgWnsJDZeqnGAGZ0P8ZXWhlR0dOTlnPKNcIkZ9VozSMagtLgH1DqA7XoYfTLOJ7O-2FZ7yHFyK7eVdrEjb8X9spCCRtBefyon-2F9V0pR-2FYUj-2FpH1l4-2BOZJiK0ePNBx-2BGY57lrVPKmbQV06zSAppAiQ9cwNvI049HzReRVFlhjTWY09-2FCkC1VROSSrtSYnfI-2BmEH84tTdpfH72M-3D)

From: Siskiyou County District Attorney

--- Please respond above this line ---

RE: County Public Records Request of February 21, 2023, Reference # C001754-022323 Dear MuckRock News - Attn: Chad Loder, The Siskiyou County District Attorney's Office received a public records request from you on February 21, 2023. Your request mentioned: "To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Hello, pursuant to California's Public Records Act, I am looking for the following:

1. The District Attorney's general retention period for emails. I will accept a plain and simple explanation of the email retention period in lieu of production for this numbered item.

2. The District Attorney's office current policies and guidelines related to records management, retention, and disposition.

3. The current, complete Master Records Schedule for the District Attorney's office, or equivalent master index of records.

4. The most recent version of California State form STD. 70 (Records Inventory Worksheet) for the District Attorney's office

5. The current Department Retention File plan for the District Attorney's office, or equivalent documents

6. All in-house requests to delete or destroy records for the dates Sep 1, 2022 through Feb 17, 2023

7. Information sufficient to determine how the DA's office performs email searches when searching for public records. I would like to understand what kinds of keyword searches can be performed, especially advanced or so-called "boolean" searches.

8. Information sufficient to determine the technical limitations of the aforementioned system(s) for searching emails when it comes to searching and exporting results, such as the maximum number of records that can be exported for a single search and the maximum file size that can be exported for a single search.

9. Information sufficient to determine the processes and tools used by the DA's office to redact sensitive information before returning records. I do not need policy documents that explain the legal bases for redacting; only the records that explain HOW redaction is carried out.

For numbered items 7, 8, and 09, production should include, without limitation, technical manuals, vendor documentation, trainings, FAQs, and tutorials.

If any of these items are maintained in electronic format, that's the format I need them in.
This request is made for noncommercial purposes and in the public interest.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires. "
The Siskiyou County District Attorney's Office has reviewed its files and has located responsive records to item numbers 1 and 2 of your request. There are no responsive records for items 3 through 9.  Please log in to the Public Records Act Request Center at the following link to retrieve the responsive records. County Public Records Request - C001754-022323 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Ha-2BLl8193nlyT32syeksT0lS-2FFUSFkmM12H9-2BVY-2FPnwInIlvzqBGzP-2FWOVhHg6OmG9i-2FsDjmqIJMfU-2BE2jPmsjRlkriW3YS3tgGdemBOfokrJBvv_hVG7CXBMY5U1UDQuIQyA4Y7s61831aRjvgWnsJDZeqnGAGZ0P8ZXWhlR0dOTlnPKzib4hcJuxrr1RymeWt58qO96YDy6joqKZBFD6v7J90oZytLcN06-2FT6i0txNVFGtoGahnUvSgQnGS1tkusKrS5EMEdyby-2FeSLstxp6Y8VClwdb4ocpNoe5AhDWWIlrldUz1IBVeWr6Daf-2B2Iwe0Qv7zHFPW2QA4H4lQ8-2FRdYRZaY-3D) For questions or additional information, please reply to this email. Sincerely, Lisa Robustellini
County Counsel's Office on behalf of the Siskiyou County District Attorney's Office
To monitor the progress or update this request please log into the Public Records Act Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1Ha-2BLl8193nlyT32syeksT0lS-2FFUSFkmM12H9-2BVY-2FPnwInIlvzqBGzP-2FWOVhHg6OmG9i-2FsDjmqIJMfU-2BE2jPmsjRlkriW3YS3tgGdemBOfokrx2J0_hVG7CXBMY5U1UDQuIQyA4Y7s61831aRjvgWnsJDZeqnGAGZ0P8ZXWhlR0dOTlnPKzib4hcJuxrr1RymeWt58qDs7NSIPDsXeEAzKvVcOcJ4XwaxBYQEys10enAubUynfj7qPAKcEPYGL3f1igvcXKSY8B40kEBty9o7bOpZTT000eob6WXAtUCWcvuwhevWUXkIpw02XfpOdDa1fRIXSNuljzWY-2BzQQ-2BRW3-2BZUcU274-3D)

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