Ring partnership, Washington County

Dear Caroline Haskins:
Thank you for your interest in Washington County Sheriff’s Office public records. Your request has been received and is being processed in accordance with the Oregon Public Records Laws, ORS 192. Your request was received in this office on 9/2/2019 and given the reference number S003531-090219 for tracking purposes. Records Requested: To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.

5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Caroline Haskins

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAe7KPB-ZZoak8jQNBlezHndQk%3A1i4h3T%3AVyqqqh-71h0Kycta7DFGxmKj3OM&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fwashington-county-sheriffs-office-5652%252Fring-partnership-washington-county-79793%252F%253Femail%253D%252522Washington%252BCounty%252BPublic%252BRecords%252BCenter%252522%252B%25253Cwashingtoncountyor%252540govqa.us%25253E
Your request will be forwarded to the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Oregon Public Records Laws 192  does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.


Washington County Sheriff’s Office
Criminal Records
215 SW Adams Ave, MS 32
Hillsboro, OR 97123
(503) 846-2524 | (503) 846-2719 fax

To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuijGiWyGqdCHUuI9xdfcXf9XvtKSa9lKtOuI5F4GCB6AMVlyAPi0F2OuiM-2Bj328AYPWaFMzkRTeXlXhGZZU4-2BS3z8bBQYutaTm8-2BoAHue6mi_sR2WzzaIovheQZ8QKJHidzj-2BvBnt1zFu94H30WOXs-2BsnWViMJ9kZCVwN8Q21WLJRSv87K6LIdwNOSl6RKjcX-2BrI3mY2ov2KzC9rTf3ziJMjmaaA0FFUJQ3mvdZp4nbKnN3HhiI3gEBsi7QUFIxmO7rC4nedIRGufHU6m9Ntcbo0uE0-2BPqjd0kwdIPTnKdMTkJko-2FsNLwouFGO15InIW56HmAK6wT-2FXpkANoloTdRYJ1S3inHlhGoylRwWdKMzbgErT-2FqkFSRIZnCDl-2BQHaiGDMhfjDrSXvmrLIrqC6jASb8wqhS7BNH7phKC7hQiuYeO1T0ueDGt5nAVeCcuFtAjmjl7HbZ-2Ffd56VksZRg0JB6JY1uB63SIRbq5Y9fE13pIoOwBlqHQQApHGvOAETgTxYw-3D-3D)

RE: PUBLIC RECORDS REQUEST of September 02, 2019., Reference # S003531-090219. Dear Caroline Haskins:
Thank you for your interest in Washington County Sheriff's Office public records. Your request was received in this office on 9/2/2019 and given the reference number S003531-090219 for tracking purposes.
We understand that you are requesting: To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.

3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.

5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Caroline Haskins

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAe7KPB-ZZoak8jQNBlezHndQk%3A1i4h3T%3AVyqqqh-71h0Kycta7DFGxmKj3OM&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fwashington-county-sheriffs-office-5652%252Fring-partnership-washington-county-79793%252F%253Femail%253D%252522Washington%252BCounty%252BPublic%252BRecords%252BCenter%252522%252B%25253Cwashingtoncountyor%252540govqa.us%25253E
In accordance with Oregon Public Records law (ORS 192.324(2)), the County is acknowledging receipt of your written request for records. Having reviewed your request, the County is able to inform you that:
The Sheriff’s Office is still processing your request which requires contact with other departments to determine if the record is releasable. We will contact you within thirty (30) business days with an update on your request.



Sincerely,
Washington County Sheriff’s Office
Criminal Records
215 SW Adams Ave, MS 32
Hillsboro, OR 97123
(503) 846-2524 | (503) 846-2719 fax

To monitor the progress or update this request please log into the Public Records Center (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2Fjaqd2866b7M-2BIWTGcgGcZnMrWdkM94YUQrh5FawTxRy0ImqdI4ti-2BrLyUdaCPHmp-2FXGrUmlFzwcMhNlgRIIFHHGC4Jh5x10TL8yKZ-2Bzs-2Fek9_sR2WzzaIovheQZ8QKJHidzj-2BvBnt1zFu94H30WOXs-2BsnWViMJ9kZCVwN8Q21WLJRZQwiuOpMLGRXx9PokBvV0jucjQuYcSzPWNVT-2BiNJV8zFhVAeX5lIX031TLJEnVypnK2XZd-2FiwWvJ7d-2FOdgF5b1-2FUr2KennLp9IewcIxlqjBvaE02y1uDrTEfyK5POK7gHZYXnFYim53NtNrs0l9FXxapZgOcr-2Fx69gbM-2BCEuCnU-3D)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of September 02, 2019. Reference # S003531-090219
Dear Caroline Haskins,
The Washington County Sheriff's Office received a public records request from you on September 02, 2019. Your request mentioned: Please see below for a PARTIAL response.  We are still working on your request. "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes All presentations or presentation material were displayed by and housed by Ring.com.  We do not have any of their material. A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, We do not have any notes that were taken during meetings or training B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and This is redundant to request #4 C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries. This is redundant to request #4

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring. Pending
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies. We have no documents pertaining to this section. The tool has been in use a very short time.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app. Pending

5) Any digital communications (including but not limited to emails and text messages) with Ring representatives. Pending

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Caroline Haskins

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAe7KPB-ZZoak8jQNBlezHndQk%3A1i4h3T%3AVyqqqh-71h0Kycta7DFGxmKj3OM&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fwashington-county-sheriffs-office-5652%252Fring-partnership-washington-county-79793%252F%253Femail%253D%252522Washington%252BCounty%252BPublic%252BRecords%252BCenter%252522%252B%25253Cwashingtoncountyor%252540govqa.us%25253E"
If you need further assistance, please feel free to contact the Washington County Sheriff’s Office Records Department at (503) 846-2524. We are open at all times.
Sincerely,
Washington County Sheriff’s Office
Criminal Records
215 SW Adams Ave, MS 32
Hillsboro, OR 97123
(503) 846-2524 | (503) 846-2719 fax
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuijGiWyGqdCHUuI9xdfcXf9XvtKSa9lKtOuI5F4GCB6ALiGW-2B1OSZgUCSruXYwFe6rxJtIhcEpxZK-2F2284pxGcbKG7gWSYsVkxZhT8hELgp8_sR2WzzaIovheQZ8QKJHidzj-2BvBnt1zFu94H30WOXs-2BsnWViMJ9kZCVwN8Q21WLJRSv87K6LIdwNOSl6RKjcX-2BqJSi84Uy67WvqURAgC3PX7Y55d4Zjj7Q-2BF6ks-2BdmhPcxVWW4VdvrGCWoop2HTAHL1Ny37Y1fU8Zzc0I-2BDCtwStcKJYcyU0CZN5wlWRoe7DD9PppuGov6TAaCL7uFiKxncjFYGt6N9cLGKG9NU-2F9QU3YjHqrgJiq9-2Ft9YHK5BCeLX81df-2BvyEOzT-2ByAYrhif1Qo-2BiWtFT0kcj-2B4p0Ffa7touqoMQOVNlS-2B3zDftk8rnnoU9YYC22d2-2FUV54tchgeVndoiAcEL3SpjVYNhQh7JRJCJRS-2F5HCoKHnwd-2B-2FE5P1Oub3M-2FZQyhVqQH7lDiVvA7A-3D-3D)

--- Please respond above this line ---

RE: PUBLIC RECORDS REQUEST of September 02, 2019. Reference # S003531-090219
Dear Caroline Haskins,
The Washington County Sheriff's Office received a public records request from you on September 02, 2019. Your request mentioned: Please see below for an UPDATED response.  We will be awaiting the clarifications described below. "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://blog.ring.com/2019/08/28/working-together-for-safer-neighborhoods-introducing-the-neighbors-active-law-enforcement-map/) These partnerships involve an exchange: Law enforcement gets access to Ring’s “Law Enforcement Neighborhoods Portal.” The Law Enforcement Neighborhood Portal is a way that police can request Ring camera footage from people that use Neighbors, Ring has a "neighborhood watch" app.

Therefore, I hereby request the following records:

1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes All presentations or presentation material were displayed by and housed by Ring.com.  We do not have any of their material. A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, We do not have any notes that were taken during meetings or training B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and This is redundant to request #4 C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries. This is redundant to request #4

2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring. The only document pertaining to this section is the Memorandum of Understanding between the County and Ring LLC.  This will be released to you as a PDF.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies. We have no documents pertaining to this section. The tool has been in use a very short time.

4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app. Any such documents would be discovered in an email search, however; This email search request is extremely broad and has no time limitations. As written, it would bring in all emails, in all of county archive history, with the words ring or neighbors.  This is particularly problematic since one of our District Attorneys is named Ring.  Each email would have to be reviewed for release-ability We do not have access to text messages in a searchable archive.  Cellphones of employees that are *known* to have texted about Ring or Neighbors would have to be forensically examined and searched for this terminology. This process would be extremely time consuming and costly for the requester.  We are happy to provide an estimate for this if you would like, however, we would like to suggest that you speak with someone to help narrow the scope of your request to significantly reduce the scope, and thus cost. This request will be placed in an "Waiting for Clarification" status while you provide clarification. 5) Any digital communications (including but not limited to emails and text messages) with Ring representatives. This is redundant to request #4.  However, limiting your email request to this definition would produce a much more manageable (and less costly) result.  The text messages are still problematic and costly as detailed in #4. Again, your request will be placed in an "Waiting for Clarification" status while you provide clarification.

Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Caroline Haskins
--begin custom response here---
If you need further assistance, please feel free to contact the Washington County Sheriff’s Office Records Department at (503) 846-2524. We are open at all times.
Sincerely,
Washington County Sheriff’s Office
Criminal Records
215 SW Adams Ave, MS 32
Hillsboro, OR 97123
(503) 846-2524 | (503) 846-2719 fax
To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuijGiWyGqdCHUuI9xdfcXf9XvtKSa9lKtOuI5F4GCB6ALiGW-2B1OSZgUCSruXYwFe6rxJtIhcEpxZK-2F2284pxGcbKG7gWSYsVkxZhT8hELgp8_sR2WzzaIovheQZ8QKJHidzj-2BvBnt1zFu94H30WOXs-2BsnWViMJ9kZCVwN8Q21WLJRSv87K6LIdwNOSl6RKjcX-2BjdEEAgoMQvHJ3LZDZUodNz2Mm1hLJI6GK0OIWjR7nwGqvWUPbYJz8TQO3XZfxK4fqU-2BLdrCuhe7TkveRDwajda8OO0SIglhWdaiXKeVlUPb187zWjVOWIZWd6k5feDFqdpslWzh3xotsS8gs56U5IJ-2FuhF6byAk180h2H8eiRGJ85u7eaU3dJaC5j-2F60j-2B-2FF0RZPtSrWM7-2BOo4xJ62-2FQzo4rkWSbvoS8YK23aPPSLT9J-2F5h7w6S-2FPm5glfUdypewtO6w6HCO5KUpGceFxXad8bmqi7pUSud-2FmdXrhW6CqZyNaef7xpfpT8wknlRy68pIA-3D-3D)