UW CoMotion documentation of PRA procedures
| Tracking # |
PR_2023_000926 |
| Submitted | Oct. 5, 2023 |
| Due | Oct. 12, 2023 |
| Est. Completion | Jan. 31, 2025 |
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Communications
From: Kevin Wallace
Hi UW Office of Public Records and Open Public Meetings,
UW CoMotion's FAQ at https://comotion.uw.edu/services/faqs/ says "the university has processes in place to ensure that information released under a [Washington Public Records Act] request and [sic] does not compromise the licensee’s competitiveness."
Pursuant to the Washington Public Records Act, I hereby request all written documentation relating to the general implementation and execution of these processes, excluding any documentation specific to any individual innovation or stakeholder.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Kevin Wallace
From: University of Washington
[logo]
10/12/2023
Kevin Wallace
DEPT MR
Boston MA 02115
US
Re: Public Records Request PR_2023_000926
Dear Requester:
I am writing to you with an update on the status of your public records requests:
PR_2022_000543
PR_2023_000926
We will make every effort to respond to your requests in as timely a manner possible given the office's total workload and the resources allocated to our office. As of October 1, 2023, we have 373 open requests and over 1,407,542 pages of records waiting to be reviewed, analyzed, redacted, and released. As such, our office must balance the competing needs of many requesters. Some request small numbers of records that are easy to review and analyze. Others request large numbers of records or records that are complex and require a longer time to review.
In the interest of fairness, we make every effort to respond to requests in the order received. Therefore, we will proceed in processing your requests in the same manner, responding to the oldest before moving on to your next subsequent request. However as a one-time exception, if you would like to re-prioritize your requests, please email our office by October 20, 2023. If we do not hear from you by that date, our office will continue processing your requests in this manner.
If you have any questions, please contact our office.
Sincerely,
Susan Adams
Compliance Analyst
UNIVERSITY OF WASHINGTON
Office of Public Records and Open Public Meetings
Mail: Roosevelt Commons-Box 354997, Seattle, WA 98195
Street: 4311 11th Ave NE, #360
From: University of Washington
[logo]
10/12/2023
Kevin Wallace
DEPT MR
Boston MA 02115
US
Re: Public Records Request PR_2023_000926
Dear Requester:
I am writing to acknowledge receipt of your public records request on October 9, 2023. We estimate we will respond to your request by January 31, 2025. As allowed by RCW 42.56.520, if additional time is needed to locate, review, or assemble documents, or to notify third parties affected by your request, we will contact you.
If you need to contact us about your request, please have the request number noted above available.
The University is piloting an online portal through which requestors can receive digital records. If you would like to opt in to this pilot project, please contact our office. The costs are as follows:
$0.05 for every 4 files, and $0.10 per GB
If you choose not to opt-in to the pilot program, our standard charges apply. See below:
Discs (CD) $0.69 per CD
Envelope $0.29 per envelope
Photocopy (Black & White copy) $0.15 per page
First Class US Postage
Requestors will be notified in advance of any non-standard charges.
If you have any questions, please feel free to contact this office.
Sincerely,
Susan Adams
Compliance Analyst
UNIVERSITY OF WASHINGTON
Office of Public Records and Open Public Meetings
Mail: Roosevelt Commons-Box 354997, Seattle, WA 98195
Street: 4311 11th Ave NE, #360
From: University of Washington
Hi UW Office of Public Records and Open Public Meetings,
I would appreciate it if request PR_2023_000926 were processed promptly, in a manner consistent with RCW 42.56.520. It is a straightforward request, and I've made an effort to craft it in such a way that minimizes the University's burden in responding, by explicitly excluding records likely to require third party notification efforts. I'm requesting information that the University has already specifically identified on the CoMotion FAQ, which should not take two calendar years to locate.
Thanks,
Kevin Wallace
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