1033 MOU and annual inventory form (Utah - DAS)

Shawn Musgrave filed this request with the Utah Department of Administrative Services of Utah.
Submitted Aug. 18, 2014
Status
Completed

Communications

From: Shawn Musgrave

Subject: None

Email

To Whom It May Concern:

Pursuant to Utah’s Government Records Access and Management Act (“GRAMA”), I hereby request the following records:

-The current memorandum of agreement (MOA) or memorandum of understanding (MOU) with the Defense Logistics Agency, Disposition Services regarding the 1033 equipment surplus program administered by the DLA Law Enforcement Support Office

-The annual inventory form required to be completed by the state coordinator of the 1033 program

According to the DLA FAQ page regarding the 1033 program, the Department of Administrative Services, Surplus is the agency in charge of coordinating the 1033 program for Utah. See http://www.dispositionservices.dla.mil/leso/Pages/StateCoordinatorList.aspx

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Shawn Musgrave

From: Shawn Musgrave

Subject: None

Email

Please confirm whether the records request below was received as emailed on Tuesday.

For reference, the Ohio state coordinator released the attached spreadsheet inventory of equipment received via the 1033 program.

Please let me know if I can clarify this request further.

Best,
Shawn

From: Shawn Musgrave

Subject: None

Email

Ms. Prichins -

Please confirm whether this request has been received and is being processed, or if I need to submit it to another individual or agency for processing.

Best,
Shawn Musgrave
MuckRock

From: Marilee Richins

Subject: None

Email

Shawn,

I have passed your request on to Christopher Hughes who will be handling
the technicalities of handling the request. I have asked to be kept
informed as to the progression of the request. You should be hearing from
Christopher shortly. If for some reason, things don't move forward, please
let me know.

Thanks much,

Marilee Richins
Operations/Public Information Officer
Department of Administrative Services

801-538-3215 (office)
801-678-9613 (cell)

From: Shawn Musgrave

Subject: None

Email

Thank you! I look forward to hearing from Mr. Hughes.

Best,
Shawn

From: Christopher Hughes

Subject: None

Email

Mr. Musgrave,

My name is Christopher Hughes and I am the Records Officer with the State
of Utah Division of Purchasing and General Services. We received your
GRAMA request and I am in the process of responding to your request.

I noticed that you sent an email to Mr. Prichins, in which you attached a
spreadsheet inventory of equipment received via the 1033 Program. Could
you send me that spreadsheet for a reference of the documents you are
requesting?

--
Christopher Hughes, J.D.
Contracts Analyst
State of Utah Division of Purchasing
Capitol Hill
3150 State Office Building
Salt Lake City, Utah 84114

Phone: 801-538-3254
Fax: 801-538-3882
Website: www.purchasing.utah.gov

CONFIDENTIALITY NOTICE: The information contained in this e-mail message
and any files transmitted with it contain confidential information intended
only for the person(s) to whom this e-mail message is addressed, or the
employee or agent responsible to deliver it to the intended recipient. If
the message reader is not the intended recipient, or the employee or agent
responsible to deliver it to the intended recipient, or you otherwise
received this e-mail message in error, you are hereby notified that any
dissemination, distribution, copying, or disclosure of this communication
is prohibited. Please notify the sender immediately by telephone (
801-538-3254) or reply to this e-mail indicating that it was not received
by the intended recipient, and destroy the original message and file
attachments without making a copy. Thank you.

DISCLAIMER: Although this e-mail and any attachments are believed to be
free of any virus or other defect that might affect any computer system
into which it is received and opened, it is the responsibility of the
recipient to ensure that it is virus free and no responsibility is accepted
by the sender of this e-mail for any loss or damage resulting from its use.

From: Shawn Musgrave

Subject: None

Email

Mr. Hughes -

Thank you for getting in touch, and for your help with this request. I've attached the inventory spreadsheet released by the 1033 state coordinator in Ohio.

Please let me know if I can provide any further clarification.

Best,
Shawn

From: Christopher Hughes

Subject: None

Email

Mr. Musgrave,

I have attached the State of Utah's response to your GRAMA request dated
August 18, 2014.

--
Christopher Hughes, J.D.
Contracts Analyst
State of Utah Division of Purchasing
Capitol Hill
3150 State Office Building
Salt Lake City, Utah 84114

Phone: 801-538-3254
Fax: 801-538-3882
Website: www.purchasing.utah.gov

CONFIDENTIALITY NOTICE: The information contained in this e-mail message
and any files transmitted with it contain confidential information intended
only for the person(s) to whom this e-mail message is addressed, or the
employee or agent responsible to deliver it to the intended recipient. If
the message reader is not the intended recipient, or the employee or agent
responsible to deliver it to the intended recipient, or you otherwise
received this e-mail message in error, you are hereby notified that any
dissemination, distribution, copying, or disclosure of this communication
is prohibited. Please notify the sender immediately by telephone (
801-538-3254) or reply to this e-mail indicating that it was not received
by the intended recipient, and destroy the original message and file
attachments without making a copy. Thank you.

DISCLAIMER: Although this e-mail and any attachments are believed to be
free of any virus or other defect that might affect any computer system
into which it is received and opened, it is the responsibility of the
recipient to ensure that it is virus free and no responsibility is accepted
by the sender of this e-mail for any loss or damage resulting from its use.

From: Shawn Musgrave

Subject: None

Email

Mr. Hughes -

Thank you so much for sending the MOA and accompanying documents regarding 1033 LESO transfers. Please confirm whether DAS has a statewide inventory spreadsheet similar to the one I sent you last week?

More than a dozen 1033 state coordinators so far have released nearly identical spreadsheets, and a handful have indicated that maintaining such a spreadsheet is part of the standard 1033 coordinator responsibilities.

If DAS has a corresponding spreadsheet, this GRAMA request covers that document.

Please let me know if any of the above requires clarification.

Best,
Shawn

From: Shawn Musgrave

Subject: None

Email

Mr. Hughes -

Checking on this again. Please confirm whether DAS has a corresponding spreadsheet of equipment received by Utah law enforcement agencies via the 1033 program, as have more than 20 other state 1033 coordinators. I do not consider this request fulfilled.

Best,
Shawn

From: Christopher Hughes

Subject: None

Email

Mr. Musgrave,

Please review the attached documents.

--
Christopher Hughes, J.D.
Contracts Analyst
State of Utah Division of Purchasing
Capitol Hill
3150 State Office Building
Salt Lake City, Utah 84114

Phone: 801-538-3254
Fax: 801-538-3882
Website: www.purchasing.utah.gov

CONFIDENTIALITY NOTICE: The information contained in this e-mail message
and any files transmitted with it contain confidential information intended
only for the person(s) to whom this e-mail message is addressed, or the
employee or agent responsible to deliver it to the intended recipient. If
the message reader is not the intended recipient, or the employee or agent
responsible to deliver it to the intended recipient, or you otherwise
received this e-mail message in error, you are hereby notified that any
dissemination, distribution, copying, or disclosure of this communication
is prohibited. Please notify the sender immediately by telephone (
801-538-3254) or reply to this e-mail indicating that it was not received
by the intended recipient, and destroy the original message and file
attachments without making a copy. Thank you.

DISCLAIMER: Although this e-mail and any attachments are believed to be
free of any virus or other defect that might affect any computer system
into which it is received and opened, it is the responsibility of the
recipient to ensure that it is virus free and no responsibility is accepted
by the sender of this e-mail for any loss or damage resulting from its use.

From: Shawn Musgrave

Subject: None

Email

Mr. Hughes -

Thank you for sending this spreadsheet. While much of this spreadsheet includes agency-specific transfers, the second tab does not include an indication as to which agency is involved. The transfer records you sent in the first PDF does include information as to which agency received these same equipment. The spreadsheets I sent before are an indication of the format that more than 20 states released -- these corresponding spreadsheets from other states display all equipment transfers on an agency-by-agency basis for all categories of equipment.

Does the DAS have a copy of the complete inventory spreadsheet of all equipment received by Utah law enforcement agencies, down to the agency level? If so, please send a copy.

Thank you again for your help.

Best,
Shawn

From: Christopher Hughes

Subject: None

Email

Mr. Musgrave,

Please review the attached documents.

--
Christopher Hughes, J.D.
Contracts Analyst
State of Utah Division of Purchasing
Capitol Hill
3150 State Office Building
Salt Lake City, Utah 84114

Phone: 801-538-3254
Fax: 801-538-3882
Website: www.purchasing.utah.gov

CONFIDENTIALITY NOTICE: The information contained in this e-mail message
and any files transmitted with it contain confidential information intended
only for the person(s) to whom this e-mail message is addressed, or the
employee or agent responsible to deliver it to the intended recipient. If
the message reader is not the intended recipient, or the employee or agent
responsible to deliver it to the intended recipient, or you otherwise
received this e-mail message in error, you are hereby notified that any
dissemination, distribution, copying, or disclosure of this communication
is prohibited. Please notify the sender immediately by telephone (
801-538-3254) or reply to this e-mail indicating that it was not received
by the intended recipient, and destroy the original message and file
attachments without making a copy. Thank you.

DISCLAIMER: Although this e-mail and any attachments are believed to be
free of any virus or other defect that might affect any computer system
into which it is received and opened, it is the responsibility of the
recipient to ensure that it is virus free and no responsibility is accepted
by the sender of this e-mail for any loss or damage resulting from its use.

From: Shawn Musgrave

Subject: None

Email

Mr. Hughes -

Thank you for sending these documents. More than 20 other state coordinators have released equipment inventory spreadsheets of nearly identical format. I've attached three of these -- many were titled "State Property Book" or something similar.

Can you confirm whether DAS has a corresponding spreadsheet for Utah?

Thank you again for your help.

Best,
Shawn

From: Christopher Hughes

Subject: None

Email

Mr. Musgrave,

I have attached the State of Utah Property Book spreadsheet.

--
Christopher Hughes, J.D.
Contracts Analyst
State of Utah Division of Purchasing
Capitol Hill
3150 State Office Building
Salt Lake City, Utah 84114

Phone: 801-538-3254
Fax: 801-538-3882
Website: www.purchasing.utah.gov

CONFIDENTIALITY NOTICE: The information contained in this e-mail message
and any files transmitted with it contain confidential information intended
only for the person(s) to whom this e-mail message is addressed, or the
employee or agent responsible to deliver it to the intended recipient. If
the message reader is not the intended recipient, or the employee or agent
responsible to deliver it to the intended recipient, or you otherwise
received this e-mail message in error, you are hereby notified that any
dissemination, distribution, copying, or disclosure of this communication
is prohibited. Please notify the sender immediately by telephone (
801-538-3254) or reply to this e-mail indicating that it was not received
by the intended recipient, and destroy the original message and file
attachments without making a copy. Thank you.

DISCLAIMER: Although this e-mail and any attachments are believed to be
free of any virus or other defect that might affect any computer system
into which it is received and opened, it is the responsibility of the
recipient to ensure that it is virus free and no responsibility is accepted
by the sender of this e-mail for any loss or damage resulting from its use.

From: Shawn Musgrave

Subject: None

Email

Mr. Hughes -

This is precisely what I needed.

Thank you!

-Shawn

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