Records of the Portland District of the US Army Corps of Engineers related to Phase II of the ca. 1960s National Fallout Shelter Survey

Lee O'Connor filed this request with the US Army Corps of Engineers - Portland District of the United States of America.
Tracking #

180136489

Est. Completion May 2, 2018
Status
Fix Required

Communications

From: Lee O'Connor

To Whom It May Concern:

Pursuant to the Freedom of Information Act, I hereby request the following records:

Hello, Can you please help me find Portland District records of the National Fallout Shelter Survey (ca. 1961-1962 or later) that relate to the preliminary inventory, survey, or utilization of caves as public fallout shelters? This could include 1960s-era internal memos, reports, or correspondence with the Department of Defense Office of Civil Defense, the Northwest Division of the Navy Bureau of Yards and Docks, the Oregon Department of Civil Defense, cave property owners, county and city civil defense directors, and private architect-engineers employed to survey these sites.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Lee O'Connor

From: US Army Corps of Engineers - Portland District

Dear Mr. O’Connor:

This email acknowledges receipt of your request to the Portland District, U.S. Army Corps of Engineers under the Freedom of Information Act (FOIA), 5 U.S.C. § 552, as amended, dated March 21, 2018 for the “National Fallout Shelter Survey (ca. 1961-1962 or later) that relate to the preliminary inventory, survey, or utilization of caves as public fallout shelters” within Portland District jurisdiction.

The FOIA allows fees to be charged to certain types of requestors, but it also provides that waivers or reductions in fees be given if disclosing the information is in the public interest. Public interest is defined as information which significantly enhances public knowledge of USACE operations and activities. Requestors are placed in one of three categories: commercial, news media, and “other.” A representative of the news media is a person actively gathering news for an entity organized and operated to publish or broadcast news to the public. News media pay only hard-copy duplication fees, unless it is determined that disclosing the information is in the public’s interest.

It should be noted that the District maintains some historic records, however depending on federal record management requirements, many are transferred to the National Archives and Records Administration relinquishing the District’s control. Additionally, each respective office manages records, both hard copies and digital, differently or may use software that differs from another. This means that we do not have a standardized search engine/software application that we can perform keyword searches, similar to the way Google or Bing operate, across all platforms. Each individual likely to have responsive records must perform an independent good faith search in addition to their regularly assigned duties. For this reason, search efforts may exceed statutory timelines.

As a preliminary matter, please be advised that the District receives a large volume of complex FOIA requests, which are processed on a “first-in, first-out” basis. Accordingly, backlogged FOIA requests are also processed in the same manner. We apologize in advance should any delays occur and cause any inconvenience. Your request is assigned FOIA tracking number 180136489 with an estimated final response on or around May 2, 2018 at the latest.

Cordially,

Heather
………………………………..
Heather Hall
District FOIA Officer
U.S. Army Corps of Engineers
Portland District Counsel, CENWP-OC
333 SW First Avenue
Portland, OR 97204-3495
✉: FOIA-NWP@usace.army.mil<mailto:FOIA-NWP@usace.army.mil> | ☏: (503) 808-4519
http://www.nwp.usace.army.mil/About/FOIA.aspx

From: US Army Corps of Engineers - Portland District

Mr. O'Connor:

The Corps has performed a good faith search for records related to fallout shelters located in within Portland District jurisdiction and identified one record to date. We are in the process of digitizing the record for production. The Corps is performing a final search of historic records relative to the use of caves circa 1960s as fallout shelters. While the Portland District Library contains some historic records, the vast majority are relinquished to, and controlled by, the National Archives and Records Administration (NARA) pursuant to federal record management protocols. While the Corps will provide all documents under our control, we encourages MuckRock to consult with NARA.

As conveyed in the Corps' email dated March 26, 2018, we anticipate final response and release of documents, if any, by May 2, 2018.

Cordially,

Heather
………………………………..
Heather Hall
District FOIA Officer
U.S. Army Corps of Engineers
Portland District Counsel, CENWP-OC
333 SW First Avenue
Portland, OR 97204-3495
✉: FOIA-NWP@usace.army.mil 
http://www.nwp.usace.army.mil/About/FOIA.aspx

From: Lee O'Connor

Hi Heather,

That is good news that there is one record. Thank you for keeping me updated on the search for records. I look forward to reading whatever documents are found to be available.

Lee

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