Manuscript for "Japanese Diplomatic Secrets 1921-22" by Marie Stuart Klooz / Herbert O. Yardley

Dan Nguyen filed this request with the National Archives and Records Administration of the United States of America.
Tracking #

RD 55919

Est. Completion None
Status
Fix Required

Communications

From: Dan Nguyen

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request the following records:

The manuscript for Marie Stuart Klooz's "Japanese Diplomatic Secrets, 1921-22", which was confiscated by the U.S. Attorney's office on Feb. 20, 1933, then declassified on March 2, 1979 and released to author James Bamford (The Puzzle Palace, 1982). Note that Klooz is the listed author, though the actual author is acknowledged to be Herbert O. Yardley.

Subsequent reports indicate that the manuscript was in the possession of the National Archives, "in Record Group 60, Department of Justice Straight Numerical File, No. 235334.

- http://dx.doi.org/10.1080/0161-118291856920 [DAVID KAHN (1982) A NEW SOURCE FOR HISTORIANS: YARDLEY'S SEIZED MANUSCRIPT, Cryptologia, 6:2, 115-119, DOI: 10.1080/0161-118291856920]

A bibliographic reference "Japanese Diplomatic Secrets" can be found online: https://books.google.com/books/about/Japanese_Diplomatic_Secrets_1921_22.html?id=PcGgtwAACAAJ

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 20 business days, as the statute requires.

Sincerely,

Dan Nguyen

From: Jodi Foor

Dear Mr. Nguyen,

Thank you for submitting your Freedom of Information Act/Privacy Act
request to the National Archives and Records Administration.

Due to the nature of your request, we have forwarded your request (received
in our office on June 28, 2016) to our Office of Research Services, Special
Access and FOIA staff, for appropriate handling. You will be assigned a new
tracking number by that office within the next 20 business days. If you
would like to follow up with that office directly please contact them at
specialaccess_FOIA@nara.gov
<file://a2u2shared/A2U2SHARED/SHARED/SHARE_GC/FOIA/FOIA%20Case%20Files/FOIA%20Simple%20Reference%20Correspondence%20Williams/specialaccess_FOIA@nara.gov>.

For your reference, your original submission follows.

Thank you for contacting the National Archives and please visit our website
at www.archives.gov/foia
<file://a2u2shared/A2U2SHARED/SHARED/SHARE_GC/FOIA/FOIA%20Case%20Files/FOIA%20Simple%20Reference%20Correspondence%20Williams/www.archives.gov/foia>
for further information.

Please also visit our main website, www.archives.gov, to learn more about
the many exciting resources we offer the public.

Sincerely,

Jodi L. Foor

Deputy Freedom of Information Act Officer/Archivist

National Archives and Records Administration

Office of General Counsel

College Park, MD

301-837-2099

Jodi.Foor@nara.gov

---------- Forwarded message ----------
From: <requests@muckrock.com>
Date: Tue, Jun 28, 2016 at 5:34 PM
Subject: Freedom of Information Request: Manuscript for "Japanese
Diplomatic Secrets 1921-22" by Marie Stuart Klooz / Herbert O. Yardley
To: foia@nara.gov

June 28, 2016
National Archives and Records Administration
FOIA Officer
National Archives and Records Administration
8601 Adelphi Road, Room 3110
College Park, MD 20740

To Whom It May Concern:

This is a request under the Freedom of Information Act. I hereby request
the following records:

The manuscript for Marie Stuart Klooz's "Japanese Diplomatic Secrets,
1921-22", which was confiscated by the U.S. Attorney's office on Feb. 20,
1933, then declassified on March 2, 1979 and released to author James
Bamford (The Puzzle Palace, 1982). Note that Klooz is the listed author,
though the actual author is acknowledged to be Herbert O. Yardley.

Subsequent reports indicate that the manuscript was in the possession of
the National Archives, "in Record Group 60, Department of Justice Straight
Numerical File, No. 235334.

- http://dx.doi.org/10.1080/0161-118291856920 [DAVID KAHN (1982) A NEW
SOURCE FOR HISTORIANS: YARDLEY'S SEIZED MANUSCRIPT, Cryptologia, 6:2,
115-119, DOI: 10.1080/0161-118291856920]

A bibliographic reference "Japanese Diplomatic Secrets" can be found
online:
https://books.google.com/books/about/Japanese_Diplomatic_Secrets_1921_22.html?id=PcGgtwAACAAJ

The requested documents will be made available to the general public, and
this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform
me of the total charges in advance of fulfilling my request. I would prefer
the request filled electronically, by e-mail attachment if available or
CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I
look forward to receiving your response to this request within 20 business
days, as the statute requires.

Sincerely,

Dan Nguyen

------
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PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
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------

From: Special Access and FOIA e-mail

This is an automated reply to inform you that National Archives and Records Administration received your e-mail.

If this is a reference request regarding records in the John F. Kennedy Assassination Records Collection, you must contact our Textual Records Reference Division at archives2reference@nara.gov.

If this is a FOIA request, we are currently assessing your FOIA to determine which organization within NARA can best respond. Once your FOIA is properly routed, our goal is to provide you with a reply within 20 working days* that will either resolve your request or inform you of your FOIA case number and the current status. We will contact you at this e-mail address if we require more information in order to proceed.

Thank You.

*According to the FOIA the 20 working days begins when the FOIA is received by the appropriate component of the agency and is calculated excluding Saturdays, Sundays, and legal public holidays.

From: Dan Nguyen

Hello,

This email is in regards to my request, "Manuscript for "Japanese Diplomatic Secrets 1921-22" by Marie Stuart Klooz / Herbert O. Yardley", which I sent on June 28, 2016, and in which you forwarded to the Office of Research Services, Special Access.

I received an automated reply from the ORS on July 29, promising a reply within 20 working days. I have not yet received a reply nor even a FOIA case number. When can I expect a response?

Thank you,
Dan Nguyen

From: National Archives and Records Administration

Hi,
I am writing in response to your Freedom of Information Act (FOIA)
for Marie Stuart Klooz's "Japanese Diplomatic Secrets, 1921-22." I am
sorry that we never received your original request. We have logged in your
request on January 30, 2018 and assigned it FOIA case tracking number RD
55919. An archivist will be in touch with you regarding the request as
soon as possible.

If you have any questions, or would like to track the status of your
request, you can contact us at specialaccess_foia@nara.gov or by calling
301.837.3190.

Thank you!
Jessie
--
Jessie Hartman
Government Information Specialist
Special Access and FOIA Branch
National Archives at College Park
301.837.1905

From: Dan Nguyen

Thank you Jessie, I appreciate the response and look forward to hearing back soon!

-Dan

From: National Archives and Records Administration

Reply to RDT2 18-20048HJM

FOIA Case #55919

February 5, 2018

Dear Mr. Nguyen,

This is in response to your June 29, 2018 Freedom of Information Act
Request (RD55919) regarding *Japanese Diplomatic Secrets, 1921-1922. *Your
request was forwarded to our unit for response on February 1, 2018.

This record is in the custody of the National Archives at College Park,
among Record Group 60: General Records of the Department of Justice.
Specially, the record is *Straight Numerical File #235334*.

The file is specially protected. Therefore, it is not available for
immediate access. I have attached and submitted a request form on your
behalf. Please expect a response directly from my colleagues who work with
this material, once it has been made available digitally. You may find a
full citation for the file on the attached form as well.

We are happy to assist you in any additional research questions you may
have and hope this has been helpful in your search. We do not consider this
a denial of your FOIA request. However, if you are not satisfied with our
action on this request, your options for appeal and dispute resolution are
outlined in the attached enclosure.

Sincerely,

HALEY J. MAYNARD
Archives II Reference Branch (RDT2)
National Archives at College Park, MD

From: National Archives and Records Administration

Please see dispute and resolution instructions attached.
--
Haley J Maynard | archivist
Textual Reference Operations
National Archives at College Park, MD
301.837.0569

From: National Archives and Records Administration

Mr. Nguyen,

Thank you for following up on this request. These records are currently
under consideration to be moved from Specially Protected space here in
College Park, making them available to the public in our Research Room.
This has caused the delay. We apologize that you did not receive an update.

We will contact you when we know more about accessing these records, or
when they are ready to be reproduced for you.

Sincerely,
--
Haley J Maynard | archivist
Textual Reference Operations
National Archives at College Park, MD
301.837.0569

From: National Archives and Records Administration

Mr. Nguyen,

Thanks for your patience as we determined be best way to manage these
records. I wanted to let you know that the material is now available for
researcher use in our Textual Research Room at NARA College Park. The two
boxes have been removed from our Specially Protected spaces, and has been
made accessible via regular procedures. The series is two full boxes,
totally approximately 3000 pages.

The full citation is below, for your reference:

*RG 60*
*A1 112 G*
*Department of Justice Straight Numerical File, No. 235334 *
*"Manuscript for "Japanese Diplomatic Secrets 1921-22" by Marie Stuart
Klooz / Herbert O. Yardley*

We would be happy to make the records available to you. Please let us know
if you have additional questions.

Sincerely,
--
Haley J Maynard | archivist
Textual Reference Operations
National Archives at College Park, MD

From: Dan Nguyen

Hello Ms. Maynard, thank you for the updates. I probably won't be able to make the physical trip out there to look at the documents. In the email you sent Feb. 7 [0], you mentioned that your colleagues may be working towards having the papers digitally accessible. Is this still an option? I'm in no rush to read the papers, and having them sent online (as scans) will likely be acceptable versus me taking a trip to read through the physical papers. I assume that having Xerox copies made is out of the question?

Thanks again for your help!
-Dan Nguyen

[0] https://www.muckrock.com/foi/united-states-of-america-10/manuscript-for-japanese-diplomatic-secrets-1921-22-by-marie-stuart-klooz-herbert-o-yardley-26485/#comm-497612

From: National Archives and Records Administration

Good morning, Mr. Nguyen

Thank you for reaching out regarding the Klootz manuscript. In my initial
correspondence, I mentioned the possibility of scans because at the time,
those two boxes were still Specially Protected. Specially Protected records
are not made available for physical researcher use and, can therefore not
be "pulled" from our vault holdings. When researchers request Specially
Protected material, the National Archives makes an effort to reproduce the
records in digital form, so that researchers may be able to view that
material.

However, since the manuscript was recently (March 15) removed from our
Specially Protected stack location, they were not digitized. Therefore, the
records must be accessed via standard procedures. The series is two full
boxes, totally approximately 3000 pages. We can produce a invoice for you,
if you'd like to purchase a copy of the material either in paper or digital
form. The NARA fee schedule is $.80 per page. A less expensive option may
be to hire a researcher who is able to scan or copy the records on your
behalf.
https://www.archives.gov/research/hire-help

Let me know if there's anything else we can do for you.

Sincerely,
--
Haley J Maynard | archivist
Textual Reference Operations
National Archives at College Park, MD
301.837.0569

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