2017 HUD Form 60002 (RRHA)

Dear Mr. Nash:
This email acknowledges the Department of Housing and Urban Development’s receipt of your attached Freedom of Information Act (FOIA) request dated April 9, 2018. Your request was received via email in the Department's FOIA Branch in headquarters on that date.  Your request has subsequently been transferred to the Philadelphia Regional Office on May 8, 2018 for processing by the Region 3 Office of Fair Housing and Equal Opportunity (FHEO) covering the Richmond area.
Pursuant to the FOIA, 5 USC 552(a)(6)(A)(i), once HUD properly receives a FOIA request, the Department has 20 working days within which to make a determination on the request unless unusual circumstances exist. Under unusual circumstances, such as an agency’s backlog, or the need to examine a voluminous amount of records required by the request, HUD can extend the 20-day time limit for processing a request. Based upon HUD’s experience and current inventory, it is estimated that it may take 20 working days to complete processing of your request.
HUD’s policy is to process FOIA requests using “multi-track processing,” which allows the Department to process FOIA requests on a first-in/first-out basis, within each track. HUD places FOIA requests in its routine or complex track based on the amount of work and time involved in processing the request. The criteria for assignment to a specific track are found in HUD’s FOIA regulations, 24 CFR § 15.104, which were published in the Federal Register at 80 FR 49145, Aug. 17, 2015, as amended at 82 FR 3622, Jan. 12, 2017.  Your request is being processed on the routine track. Please note that upon further evaluation of your request, you may be notified that your request has been transferred to another track, which may extend the processing time.
The Department will comply with your request to the extent permissible by law. Any records not subject to an exemption will be forwarded once HUD’s search and review process has been completed. Your request has been assigned to the Regional FHEO Division.
Please note that the Department is seeking clarification from you on the scope of your request.  Knowledgeable FHEO staff has asked if you are seeking copies of the HUD 60002 submitted for (1) the 2017 Reporting Year or (2) for any HUD 60002 submitted since 2017? We have put you request on hold, awaiting your response.  Please contact me via phone or email.
Please be advised that your request falls into the "news media" category, for which HUD waives charges for search and review time, and duplication costs at $.10 per page for the first 100 pages. For copies in electronic format, the requester shall pay the direct costs associated with scanning the records, if they are not already in electronic format.
If you have any questions regarding your request, please contact me at
215-430-6628.
Thank you for your interest in the Department’s programs and policies.
Sincerely,
Sheppard V. Williams
Regional Freedom of Information Act (FOIA) Liaison
Sheppard.V.Williams@hud.gov

Dear Mr. Nash,
The Department advised you in our FOIA acknowledgement notification on May 10 that we needed clarification on the timeframe that you are seeking copies of the HUD 60002 forms submitted by the Richmond Redevelopment and Housing Authority.  We also stated that we have put your FOIA request on hold until we hear from you.  The records have been compiled but we need to know, as we stated in our prior communication, "are you seeking copies of the HUD 60002 submitted for the 2017 Reporting Year or for any HUD 60002 submitted since 2017".
If we do not hear from you by May 24, 2018 our office will proceed with processing the request based on HUD 6002 forms submitted for the 2017 Reporting Year.
I look forward to hearing from you.
Sheppard V. Williams
Regional FOIA Liaison
215-430-6628
sheppard.v.williams@hud.gov

Thank you for your response.

S. Van Williams
Senior Management Analyst/Regional FOIA & CTS Liaison
Office of the Regional Administrator
Philadelphia Regional Office
Phone 215-430-6628 - Fax 215-656-3445
sheppard.v.williams@hud.gov
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Dear Mr. Nash:
Attached is the Department's final response package for your above-referenced FOIA case.
Sheppard Williams
Regional FOIA Liaison
215-430-6628