|Submitted||Oct. 21, 2015|
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To Whom It May Concern:
Pursuant to the Texas Public Information Act, I am requesting the following records:
A copy of the 9-page witness statement prepared by Tarleton State University officials in the course of an investigation into complaints against a professor named Jeff William Justice. The existence of the witness statement document has been widely reported by the news media:
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Attached are the documents that are responsive to your open records request (TAR16.024) that was received by this office on October 21, 2015.
There is no charge for this information.
Some information on the responsive documents has been redacted.
Ø An Incident Reporting Form from Tarleton’s Police Department is considered part of the student’s educational record and/or is not part of Tarleton’s student directory information when the Tarleton Police Department is not the only holder of the document within the campus and is, therefore, protected pursuant to the Family Educational Rights and Privacy Act (FERPA) and was redacted.
Ø Pursuant to section 552.130 of the Texas Government Code, driver’s license number, license plates number, and vehicle identification number information has been redacted.
Ø Pursuant to section 552.137 of the Texas Government Code, an email address of a member of the public that is provided for the purpose of communicating electronically with a governmental body is confidential and not subject to disclosure. These have been redacted.
You have the right to appeal our decision to withhold this information. Instructions for appeal are at the end of this letter.
If you have questions or wish to discuss this further, you may contact me at 254-968-9415 or via email at firstname.lastname@example.org<mailto:email@example.com>. Please send all such future requests directly to firstname.lastname@example.org<mailto:email@example.com>. This constitutes the final disposition and closure of Open Records File TAR16.024 on this campus.
How to appeal the withholding of information:
If you wish to appeal the withholding of information discussed above, you must send the following to the attorney general:
· a signed, written statement indicating your wish to appeal the withholding of information;
· the name of the governmental body that withheld information from you;
· the date you made your original request for information; and
· a copy of your original request for information, or if you are unable to provide a copy, a description of your original request for information.
You may also submit written comments stating why you think the information should be released to you, but you are not required to do so.
Send your appeal by mail or fax to the attorney general at:
Open Records Division
P.O. Box 12548
Austin, Texas 78711-2548
Within forty-five business days after receiving all of the above-listed items necessary to file your appeal, the attorney general will issue a written ruling on the matter. You will receive a copy of this ruling in the mail.
Susan Barkley | Public Information Officer
Phone: (254) 968-9415
Tarleton State University
Box T-0830, Stephenville TX 76402