Public Records Request Log - Texas State Education Agency

Erik Peterson filed this request with the Texas Education Agency of Texas.

It is a clone of this request.

Tracking # 26553
Status
Completed

Communications

From: Erik Peterson

To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

A log of public records requests submitted to the State Education Agency that lists the date of request, the requester's name, the requester's organizational affiliation, a description of the request and the date the request was filled. Ideally I would like this information for the period from 2004 to the present.

The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is made in the process of academic research and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter.

Sincerely,

Erik Peterson
PhD Candidate
Department of Political Science
Stanford University

From: PIR

Texas Education Agency
Receipt of New PIR

Thank you for contacting the Texas Education Agency.

I want to acknowledge receipt of your request below. Your request number is PIR #: 26553

Our Public Information Request Coordinators are processing your request in coordination with the area(s) that may have the responsive information/data. A response to your request should be provided on or before 10 business days. Should you not receive a response within this timeline, please do not hesitate to contact our office and ask to speak to one of our Coordinators.

Sincerely,
TEA Public Information Office

512-463-3464

From: PIR

Public Information Request

Request for Clarification

March 22, 2016

Erik Peterson

DEPT MR 24320

411A Highland Ave.

Somerville, MA 02144-2516

TEA PIR #26553

Dear Erik Peterson:

On March 8, 2016, the Texas Education Agency (TEA) received your public information request (PIR). A copy of your original request is enclosed. Because your request is unclear or overbroad, please contact our office to provide a clarification or narrowing of your request based on the explanation below. Please see the notes below and respond to the related questions.

Notes:

* Closure date (or date fulfilled) information is not available for the years 2004-2015. TEA began tracking the closure date for requests approximately two months ago.

* This office currently has information on public information requests received between January 2005 through mid-February 2016 that includes the date received, the name of the requestor, the requestor's organization, a description of the requested information, and the status (open or closed). This information is readily available at no charge, and can be provided in an Excel spreadsheet.

* We can provide information on requests received between January-December 2004 featuring the same fields in Excel format. This additional information will require programming, review time, and possible labor and programming fees; we will calculate the processing time and expense as applicable after you respond.

Clarification Questions:

* Please let us know if you will accept the readily available information (Public Information Act requests from 2005-February 2016, fields described above).

* Please let us know if you desire the 2004 information for the fields described above.

You may send your clarification by mail, fax, or e-mail. Additionally, you may deliver your clarification in person to our office.

Public Information Coordinator

Texas Education Agency

1701 North Congress Avenue

Austin, Texas 78701-1494

FAX: (512) 463-9838 | Email: PIR@tea.texas.gov

Per Section 552.222 of The Government Code, a PIR is considered withdrawn and closed by operation of law if a written response to the request for clarification or additional information is not received within 61 days.

If you have any questions or wish to discuss this matter further, please contact me at (512) 463-3464 or by email at PIR@tea.texas.gov.

Sincerely,

Dana Colbert

Public Information Coordinator

Enclosure: Original Request

From: Erik Peterson

Thanks for your reply.

Yes, I will accept the readily available information for 2005-2016. That looks great!

Can you also provide me with a cost estimate for the getting those same fields for 2004? I do have some funds available to cover those sorts of expenses.

Thanks,

Erik

From: PIR

Public Information Request

Request for Clarification

April 1, 2016

Erik Peterson

DEPT MR 24320

411A Highland Ave.

Somerville, MA 02144-2516

TEA PIR #26553

Dear Erik Peterson:

On March 8, 2016, the Texas Education Agency (TEA) received your public information request (PIR). A copy of your original request is enclosed. Because your request is unclear or overbroad, please contact our office to provide a clarification or narrowing of your request based on the explanation below.

We must issue a correction regarding the readily available information: Only the January 1, 2010-Mid-February, 2016 information is readily available. The information includes the date received, the name of the requestor, the requestor's organization, a description of the requested information, and the status (open or closed). This information is readily available at no charge, and can be provided in an Excel spreadsheet.

If desired, we can prepare a statement of costs for producing the listed data fields for the years 2004-2009, or any subset of the dates named in your original request.

Clarification Questions:

* Please let us know if you will accept the readily available information (Public Information Act requests from January 2010-February 2016, fields described above).

* Please let us know if you desire the 2004-2009 information for the fields described above.

You may send your clarification by mail, fax, or e-mail. Additionally, you may deliver your clarification in person to our office.

Public Information Coordinator

Texas Education Agency

1701 North Congress Avenue

Austin, Texas 78701-1494

FAX: (512) 463-9838 | Email: PIR@tea.texas.gov

Per Section 552.222 of The Government Code, a PIR is considered withdrawn and closed by operation of law if a written response to the request for clarification or additional information is not received within 61 days.

If you have any questions or wish to discuss this matter further, please contact me at (512) 463-3464 or by email at PIR@tea.texas.gov.

Sincerely,

Dana Colbert

Public Information Coordinator

Enclosure: Original Request

First Clarification Received

From: Erik Peterson

Yes, I will accept the readily available information for Jan 2010-Feb 2016.

Can you provide me with a cost estimate for those same fields for the 2004-2009?

Thanks,

Erik

From: PIR

Public Information Request

Cost Estimate 10 Day Timeline

April 18, 2016

Erik Peterson

DEPT MR 24320

411A Highland Ave.

Somerville, MA 02144-2516

TEA PIR #26553

Dear Erik Peterson:

On March 8, 2016, the Texas Education Agency (TEA) received your request for public information; we received your clarification on April 4, 2016. Because the cost to fulfill your request will exceed $100.00, TEA must provide an itemized statement of estimated charges that may be included in your final Invoice Statement.

The Statement of Cost Estimate for your request is enclosed. Please note that full payment is not due at this time only the deposit amount.

‎Less Costly Alternatives and Format
‎On enclosed cost estimate, please indicate the method by which you wish to receive the information. TEA must provide you the information in its original format. However, if TEA has the technology to do so, it will provide you the information in other formats.

‎In person inspection may be a less costly alternative. Additionally, other alternative options for less costly or no-cost way of accessing the information, such as TEA website, will be described in this letter, if available.

‎Anticipated date on which your records/data will be released to you is stated on the enclosed statement and it is recalculated from the date the agency receives your payment of the deposit (34 business days from receipt).

Deposit
‎TEA may require a deposit before beginning to retrieve and prepare the information for you to review or receive. The deposit is required when costs to make the information available exceeds $100.00, or the information is older than five (5) years old, or the information will fill six (6) archival boxes and more than five hours is estimated to make the information available. This deposit amount will be 50% of the entire estimated amount and will be reflected in the enclosed cost estimate.

‎Adjustment to Estimated Cost
‎Occasionally, after starting the work, but before making the information available to you, TEA may find that the actual cost will exceed the initial estimate. In this case, if the cost estimate exceeds more than 20% above the estimated amount, TEA will issue a new cost estimate for your approval. You must respond to the adjusted statement within 10 business days or your request will be considered withdrawn. If the actual cost is below or it exceeds the estimated amount, but by no more than 20%, the cost will be adjusted in the invoice.

‎Confidential or Excepted Information
‎If the records or data you are requesting includes student identifying information or a social security number of a living person, TEA will withhold this information by masking or removing it from the record before releasing it to you. TEA must protect this information under the Texas Public Information Act and is authorized to do so without requesting a decision from the Texas Attorney General. (Open Records Decision No. 634 (1995); Government Code §552.114 and §552.147)

‎If there are other types of information TEA wishes to withhold, you will find a form called "Consent to Withhold Information" enclosed with this letter. You may give permission for TEA to withhold certain information without having to request a decision from the Texas Attorney General. If TEA does not have your permission, TEA will request a decision from the Texas Attorney General. The Texas Attorney General will issue a decision within 45 business days. Upon receipt, TEA will follow the decision.

‎Important 10-day Timeline
‎So that your request is not automatically withdrawn, you must respond to TEA about the cost estimate within 10 business days from the date this estimate is sent to you.

‎On the enclosed statement, you must indicate whether:

1.

You accept the charges and submit payment of the required deposit amount;

2.

You have changed/modified your request and request another estimate;

3.

You withdraw your request entirely; or

4.

You filed a complaint with the Cost Rules Administrator, Office of the Attorney General; and provided a copy of your complaint to the Public Information Coordination Office, TEA Legal Services [§552.2615 of the Government Code].

Return your Cost Estimate within 10 business days to:

Modified Request or Denied Cost Estimate:

Cost Estimate with Deposit Payment:

TEA - Public Information Coordinator

TEA – PIR

1701 North Congress Avenue

P.O. Box 13717

Austin, Texas 78701-1494

Austin, TX 78711-3717

FAX: (512) 463-9838

Email: PIR@tea.texas.gov<mailto:PIR@tea.texas.gov>

‎If you have any questions or wish to discuss this matter further, please contact me at (512) 463-3464 or by email at PIR@tea.texas.gov.

Sincerely,

Dana Colbert

Public Information Coordinator

Enclosure: Clarification Received April 4, 2016

Itemized Cost Estimate Statement

From: Erik Peterson

Thank you for the cost estimate. I will not be able to afford the additional cost to produce the 2004-2009 estimates so I will withdraw that portion request.

When you have the opportunity, can you please send along the Jan 2010 to Feb 2016 records that the Agency already has available?

Thank you for your help with this,

Erik

From: PIR

Public Information Request

Release of Information Delayed

May 3, 2016

Erik Peterson

DEPT MR 24320

411A Highland Ave.

Somerville, MA 02144-2516

TEA PIR #26553

Dear Erik Peterson:

On March 8, 2016, you requested public information from the Texas Education Agency (TEA). Currently, we are in the process of compiling the documents responsive to your request.

Additional processing of responsive data is needed. TEA anticipates that the information will be released to you in short order, on or before: May 6, 2016.

If you have any questions or wish to discuss this matter further, please contact me at (512) 463-3464 or by email at PIR@tea.texas.gov.

Sincerely,

Dana Colbert

Public Information Coordinator

Enclosure: Original Request

From: PIR

Public Information Request

Release Documents at No Charge

May 3, 2016

Erik Peterson

DEPT MR 24320

411A Highland Ave.

Somerville, MA 02144-2516

TEA PIR #26553

Dear Erik Peterson:

Files

pages

Close