Public Records Request: Violent Crime Intervention Fund
| Submitted | Sept. 30, 2023 |
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Communications
From: e
To Whom It May Concern:
Pursuant to the Tennessee Public Records Act, I hereby request the following records:
A copy of all submitted applications and supplemental materials considered for the FY 2023-2025 Violent Crime Intervention Fund.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 7 business days, as the statute requires.
Sincerely,
Kent Hoover, a citizen of Tennessee, in coordination with e.
From: Department of Finance and Administration
Mr. Hoover:
We’ve received your request by email (below).
The right of access to such records rests with citizens of our state pursuant to Tennessee Code Annotated §10-7-503(a). Please provide appropriate identification as required by T.C.A. 10-7-503, such as a driver's license, establishing that you are a citizen of this state. Once a copy of your identification is received, we will begin processing your request. If you have any questions or wish to discuss anything, please do not hesitate to contact me.
[cid:image001.png@01D9F536.C9588100]
Lola Potter | Communications Director
William R. Snodgrass Tennessee Tower
312 Rosa L. Parks Avenue N., 20th floor
Nashville, TN 37243
p. 615-532-8560
tn.gov/finance<http://www.tn.gov/finance>
[http://international.olemiss.edu/wp-content/uploads/sites/23/2014/01/facebook-logo-transparent.png] <https://www.facebook.com/financeandadministration?fref=ts> [http://png-5.vector.me/files/images/7/3/737394/twitter_thumb.png] <https://twitter.com/tndeptoffanda> [cid:image004.jpg@01D9F536.C9588100] <https://www.linkedin.com/company/tn-dept-of-finance-and-administration/> [File:Youtube icon.svg] <https://www.youtube.com/channel/UCQh6mzV5_N_jYzZD94GLc6w?view_as=subscriber>
From: Muckrock Staff
Hello Lola,
Thank you for your partnership on this request. Please see the attached requested ID verification [REDACTED].
Please let us know if you require anything additional.
Sincerely,
MuckRock Staff
From: Department of Finance and Administration
You gave it to me earlier – that’s all that was needed.
From: Department of Finance and Administration
We’ve looked through these records, and it’s a lot of documents. When departments applied for these, many times they sent in the application with no budget or with just their department and name on the document – so that they got it in on time. With every application, our staff had to go back and forth sometimes a dozen times before the department or applicant had the document correct.
So: if we print out, scan, have a legal review to make sure private or personal information isn’t included, it’s likely to be late in the year before we get through that exercise – mainly because our staff in that area are busy with their regular grants for crime victims and then we also handled both rounds of the Violent Crime Intervention grants and have launched the Strong Families grants and it appears we’ll be giving out safety grants to institutions of higher education, according to legislation passed during the special session.
If we could narrow the request to the final application, which would include the project budget, that would be faster to work.
Let me know if this is sufficient.
[cid:image001.png@01D9FDF9.238345F0]
Lola Potter | Communications Director
William R. Snodgrass Tennessee Tower
312 Rosa L. Parks Avenue N., 20th floor
Nashville, TN 37243
p. 615-532-8560
tn.gov/finance<http://www.tn.gov/finance>
[http://international.olemiss.edu/wp-content/uploads/sites/23/2014/01/facebook-logo-transparent.png] <https://www.facebook.com/financeandadministration?fref=ts> [http://png-5.vector.me/files/images/7/3/737394/twitter_thumb.png] <https://twitter.com/tndeptoffanda> [cid:image004.jpg@01D9FDF9.238345F0] <https://www.linkedin.com/company/tn-dept-of-finance-and-administration/>
From: e
Thank you.
The final application, including the project budget, will work.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Tennessee Public Records Act request, copied below, and originally submitted on Sept. 30, 2023. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Department of Finance and Administration
Mr. Hoover –
Our Office of Criminal Justice Programs tells me there were more than 320 applications for the Violent Crime Intervention Fund, making it the largest grant program the division has managed.
We estimate the time it will take involving several staff members is 100 hours; the Office of Open Records Counsel recommends we make the first hour free, so subtracting one of the most expensive hourly rates equals a total of $4,918.77. We ask for half that amount to begin producing the records and the remainder due before the records are delivered. Let me know how you’d like to proceed.
[cid:image001.png@01DA0AF9.9915FB20]
Lola Potter | Communications Director
William R. Snodgrass Tennessee Tower
312 Rosa L. Parks Avenue N., 20th floor
Nashville, TN 37243
p. 615-532-8560
tn.gov/finance<http://www.tn.gov/finance>
[http://international.olemiss.edu/wp-content/uploads/sites/23/2014/01/facebook-logo-transparent.png] <https://www.facebook.com/financeandadministration?fref=ts> [http://png-5.vector.me/files/images/7/3/737394/twitter_thumb.png] <https://twitter.com/tndeptoffanda> [cid:image004.jpg@01DA0AF9.9915FB20] <https://www.linkedin.com/company/tn-dept-of-finance-and-administration/>
From: e
Thank you.
In order to reduce the burden, could I request a list of all applicants that weren't funded?
From: Department of Finance and Administration
I’m told that is less volume, but it would still need review for any exceptions. The cost would be at $561.08.
We require half the fee up front to start work to deliver the documents and the remainder is due when they are ready for you.
Let me know what you prefer.
From: e
Thank you.
Why does the list need to be reviewed? What exemptions are you expecting?
From: Department of Finance and Administration
We review everything for any exceptions – there are quite a few exceptions to the records law. It’s just smart to make sure there’s not something in the documents that shouldn’t be released.
From: e
I am only seeking the names of the applicants who were not funded.
From: Department of Finance and Administration
Thank you for that clarification. I understood you wanted the applications, so perhaps I misunderstood.
Some of the applications had information about how we would supply the grant money to them; that would be one sure thing – account numbers, etc. – that we would not want to release.
I’ll see how quickly staff can provide this.
From: Department of Finance and Administration
Here are the applications that were not funded:
Formula:
1. Weakley County Sheriff’s Office – Agency withdrew during contracting process
Competitive:
1. Atoka Police Department
2. Cheatham County Sheriff's Office
3. Cocke County Sheriff's Office
4. Dunlap Police Department
5. Fayetteville Police Department
6. Hardeman County Sheriff's Office
7. Henry County Sheriff's Office
8. Hickman County Sheriff's Office
9. Lewis County Sheriff’s Office – Agency rejected award
10. Marion County Sheriff's Office
11. Maury County Sheriff's Office
12. Morristown Police Department
13. Robertson County Sheriff's Office
14. Shelbyville Police Department
15. Tazwell Police Department – Agency rejected award
16. Washington County Sheriff's Office
Let me know if you need anything further.
From: Department of Finance and Administration
Hey there,
just letting you know that Lola Potter shared Emails_CKimes.zip with you.
View it: https://tncloud.tn.gov/owncloud/index.php/s/L3mJ6q7Q2bvHQke
The share will expire on November 30, 2023.
Personal note from the sender:
Hello - here are the emails you requested. The password is Email and this link is active until 11/30/23..
Cheers!
--
TNCloud -
https://tncloud.tn.gov/owncloud/
-
Emails_CKimes
From: Department of Finance and Administration
Here are the applications that were not funded.
Formula:
1. Weakley County Sheriff’s Office – Agency withdrew during contracting process
Competitive:
1. Atoka Police Department
2. Cheatham County Sheriff's Office
3. Cocke County Sheriff's Office
4. Dunlap Police Department
5. Fayetteville Police Department
6. Hardeman County Sheriff's Office
7. Henry County Sheriff's Office
8. Hickman County Sheriff's Office
9. Lewis County Sheriff’s Office – Agency rejected award
10. Marion County Sheriff's Office
11. Maury County Sheriff's Office
12. Morristown Police Department
13. Robertson County Sheriff's Office
14. Shelbyville Police Department
15. Tazwell Police Department – Agency rejected award
16. Washington County Sheriff's Office
From: Muckrock Staff
Hello,
The password provided to access the files did not work. Could you please resend the passcode?
https://tncloud.tn.gov/owncloud/index.php/s/L3mJ6q7Q2bvHQke
Thanks for your help.
From: Department of Finance and Administration
Just re-sent the link – password is Volunteer and it’s case sensitive.