Executive Session Minutes (Middlesex County) (Stow Town Clerk (MA))

Caitlin Russell filed this request with the Stow Town Clerk (MA) of Stow, MA .
Due Nov. 4, 2016
Est. Completion None
Status
Awaiting Response

Communications

From: Caitlin Russell

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:

Pursuant to Massachusetts General Law Chapter 66, Section 10, I'm requesting all executive session minutes generated, by the Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Caitlin Russell

From: Linda Hathaway

To Whom It May Concern;
I received your faxed request this morning, 10/26/16.

Your request for the Board of Selectmen’s Executive Session Minutes from
2010-2015 has been forwarded to the Selectmen’s office (the custodian of the
records you are seeking). The Selectmen’s office will respond to the
request.

Please contact the Selectmen’s office with any questions or follow up.

selectmen@stow-ma.gov
978-897-4515

Please be advised that the Selectmen’s minutes are posted online on the
town’s website for the convenience of the public.
http://www.stow-ma.gov/Pages/StowMA_Selectmen/StowMA_SelectMin/
(Copy and paste the entire link into the browser if it doesn’t open here.)

Sincerely,
Linda Hathaway
Stow Town Clerk

* * * * * * * * * * *
Linda Hathaway, CMMC
Stow Town Clerk

Deb Seith, Assistant Town Clerk
Town Building
380 Great Road
Stow, MA 01775-2127
Tel. 978-897-4514 x 1
FAX 978-897-4534


State Election - Tuesday, November 8th
Last day voter registration, Wednesday, October 19th
To register on line - www.registertovotema.com
<http://www.registertovotema.com/>

Website: www.stow-ma.gov

Please be advised that the Secretary of the Commonwealth has determined that
all email messages and attached content sent from and to this email address
are public records unless qualified as an exemption under the Massachusetts
Public Records Law (MGLc.4,§7(26).

From: Stow Town Clerk (MA)

A copy of documents responsive to the request.

From: Linda Hathaway

Hello,

As I responded in an earlier correspondence, your request was forwarded to the Selectmen’s office (the custodian of the records you seek.) The Selectmen’s office is responsible for responding to your request.

Selectmen@stow-ma.gov

Sincerely,

Linda Hathaway

Stow Town Clerk

From: Maureen Trunfio

Good morning,

That request has been fulfilled and was mailed to the Somerville address on Monday, 11/7. If you require any further assistance, please feel free to contact our office.
Best,

Maureen Trunfio

Stow Board of Selectmen’s Office

From: Caitlin Russell

Thank you for all your help!
In the letter attached to the minutes, you mentioned that some minutes can't be released yet, and I was wondering if you could tell me the dates of those meetings, and which exemptions apply to which meetings. Thanks again!
Caitlin

From: Maureen Trunfio

Hello, Caitlin.

Certainly. I will look into in early next week.

Maureen Trunfio

Stow Board of Selectmen’s Office

From: Maureen Trunfio

Hello, again,

I did not forget your request, just super busy today. I will work on it later this week.
Thanks,
Maureen Trunfio

Town of Stow

From: Stow Town Clerk (MA)

A copy of documents responsive to the request.

From: Maureen Trunfio

Hello,

Did you receive the fulfillment of your recent request? It was sent via US Mail from Stow, MA on 11/29/16.

Please let me know if you require further assistance.
Best,

Maureen Trunfio

Administrative Assistant

Stow Board of Selectmen’s Office

380 Great Road

Stow, MA 01775

selectmen@stow-ma.gov

From: Caitlin Russell

Hello,
Only three sets of minutes were released Nov. 8, but the document sent by your office on Nov. 29 states that there are at least eight sets of minutes that have been approved for release. Could you please forward those minutes to me, along with the dates of the meeting minutes that have been withheld? Thank you!
Caitlin Russell

From: Maureen Trunfio

Greetings,

Please see attached letter.

Maureen Trunfio

Town of Stow, MA

From: Caitlin Russell

Has the Board of Selectmen selected a date to review the remaining minutes?

From: Stow Town Clerk (MA)

An interim response, stating the request is being processed.

Files

pages

Close