Public Records Request for Data on School Policing (Stoneham Police Department)

This request has been fulfilled.

Erin Sinclair
Office Manager
Stoneham Police Department
47 Central Street
Stoneham, MA 02180
(781) 438-1215 x3107

To Whom It May Concern:

Your original request (below) which was sent to the Stoneham Police
Department was shared with me on February 14th, 2024. As the public
records officer for the Stoneham Public Schools, please reference my
response to your inquiry (below) in red text:

I request the following public records, as defined in G. L. c. 4, § 7
(twenty-sixth):

1. An extract of your records management system or database that includes
each school-related arrest and each referral to law enforcement conducted
during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022 school year (up
until the day the records are produced). Specifically, we request an
extract of the database to include the following columns:
a. Date of arrest or referral to law enforcement
b. Time of arrest or referral to law enforcement
c. Charge (or charges)
d. Whether the individual(s) was arrested or referred to law enforcement
e. Sex of individual(s) arrested or referred to law enforcement
f. Age of individual(s) arrested or referred to law enforcement
g. Race of individual(s) arrested or referred to law enforcement
h. Ethnicity of individual(s) arrested or referred to law enforcement
i. Disability status of the individual(s) arrested or referred to law
enforcement
j. Whether the individual arrested or referred to law enforcement is a
student at the school.
k. Name of arresting officer, if applicable, and
l. Badge number of the arresting officer or the officer that referred the
youth to law enforcement, as applicable.

Response: No arrest records exist because no school related arrests have
occurred for the time period you have requested, up to the present day.

2. If such an extract of the database in question 1 is not possible, please
provide school incident reports on each school-related arrest and referral
to law enforcement conducted during the 2018-2019, 2019-2020, 2020-2021,
and 2021-2022 school year (up until the day the records are produced).

Response: Not Applicable

3. A copy of any active standard operating procedures developed with the
police department and/or other law enforcement agencies regarding police
placement or activity in your corresponding school; and,

Response (see attached)

4. Any records instructing or informing police personnel of, or otherwise
describing data reporting requirements and procedures for complying with
G.L. c. 71 § 37P(b).

Response (see attached)

5. The cost to the school district of assigning a school resource officer
to each school; and,

Response: The Town of Stoneham funds the School Resource Officer- this
does not come from the District's operating budget.

6. The total number of school resource officers and total number of
guidance counselors for each school in your district for school years
2018-2019, 2019-2020, 2020-2021, and,

Response (covering time period 2018-present): 1 SRO for five schools from
2021-present, had 2 SRO's for five school between 2018-2021.

Stoneham High School: 4 Guidance Counselors, 2 School Adjustment
Counselors, and 1 School Psychologist

Stoneham Central Middle School: 2 Guidance Counselors, 3 School Adjustment
Counselors, and 1 School Psychologist

Colonial park Elementary: 0 Guidance Counselors, 1 School Adjustment
Counselor, and 1 School Psychologist

Robin Hood Elementary: 0 Guidance Counselors, 1 School Adjustment Counselor,
and 1 School Psychologist

South Elementary: 0 Guidance Counselors, 1 School Adjustment Counselor,
and 1 School Psychologist

7. The total number and a brief description of 911 calls from schools in
your district to local police departments conducted during the 2018-2019,
2019-2020, 2020-2021, and 2021-2022, and,

Response: Not documented by the schools

8. A description of the proposed budget for mental, social, or emotional
health support personnel for the school district.

Response: The prosed FY25 budget reflects that all personnel as described
above will continue to provide services for the FY25 budget year.

Dave Ljungberg, M.Ed.
Superintendent
Stoneham Public Schools
Stoneham, MA 02180
781-279-3802
*“This is our first task – caring for our children. It’s our first job. If
we don’t get that right, we don’t get anything right. That’s how, as a
society, we will be judged.” -Obama, 2012 *

---------- Forwarded message ---------
From: PDrecordsrequest <PDrecordsrequest@stoneham-ma.gov>
Date: Wed, Feb 14, 2024 at 11:55 AM
Subject: FW: Massachusetts Public Records Law Request: Public Records
Request for Data on School Policing (Stoneham Police Department)
To: David Ljungberg <dljungberg@stonehamschools.org>
Cc: Colotti, Michael <mcolotti@stoneham-ma.gov>, O'Connor, James <
JO'Connor@stoneham-ma.gov>

Please see below as requested.

Erin Sinclair

Office Manager

Stoneham Police Department

47 Central Street

Stoneham, MA 02180

(781) 438-1215 x3107

*From:* requests@muckrock.com [mailto:
requests@muckrock.com]
*Sent:* Friday, January 26, 2024 1:01 AM
*To:* PDrecordsrequest <PDrecordsrequest@stoneham-ma.gov>
*Subject:* RE: Massachusetts Public Records Law Request: Public Records
Request for Data on School Policing (Stoneham Police Department)

CAUTION: This email originated from outside of the organization. Do not
click links or open attachments unless you recognize the sender and know
the content is safe.

Stoneham Police Department
PRL Office
47 Central Street
Stoneham, MA 02180

January 26, 2024

This is a follow up to a previous request:

To Whom It May Concern:

I wanted to follow up on the following Massachusetts Public Records Law
request, copied below, and originally submitted on Jan. 16, 2024. Please
let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 157091
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

---

On Jan. 11, 2024:
Subject: Massachusetts Public Records Law Request: Public Records Request
for Data on School Policing (Stoneham Police Department)
To whoever it may concern:

This letter constitutes a request pursuant to the Public Records Act, G.L.
c.66, §10, for public records in the custody of your school district. Under
the Criminal Justice Reform Act, school districts and law enforcement
agencies must “specify the manner and division of responsibility for
collecting and reporting the school-based arrests, citations and court
referrals of students to the Department of Elementary and Secondary
Education” (DESE). DESE began collecting data on school-related arrests in
the 2018-19 school year. In the 2019-20 school year, DESE has expanded that
collection to include data on all referrals to law enforcement. DESE has
defined these terms as follows, borrowing the same definitions used by the
U.S. Department of Education since its 2009 Civil Rights Data Collection.

A school-related arrest “[r]efers to an arrest of a student for any
activity conducted on school grounds, during off campus school activities
(including while taking school transportation), or due to a referral by any
school official. All school-related arrests are considered referrals to law
enforcement.”

A referral to law enforcement “[i]s an action by which a student is
reported to any law enforcement agency or official, including a school
police unit, for an incident that occurs on school grounds, during
school-related events, or while taking school transportation, regardless of
whether official action is taken. Citations, tickets, court referrals, and
school-related arrests are considered referrals to law enforcement.”

I request the following public records, as defined in G. L. c. 4, § 7
(twenty-sixth):

1. An extract of your records management system or database that includes
each school-related arrest and each referral to law enforcement conducted
during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022 school year (up
until the day the records are produced). Specifically, we request an
extract of the database to include the following columns:
a. Date of arrest or referral to law enforcement
b. Time of arrest or referral to law enforcement
c. Charge (or charges)
d. Whether the individual(s) was arrested or referred to law enforcement
e. Sex of individual(s) arrested or referred to law enforcement
f. Age of individual(s) arrested or referred to law enforcement
g. Race of individual(s) arrested or referred to law enforcement
h. Ethnicity of individual(s) arrested or referred to law enforcement
i. Disability status of the individual(s) arrested or referred to law
enforcement
j. Whether the individual arrested or referred to law enforcement is a
student at the school.
k. Name of arresting officer, if applicable, and
l. Badge number of the arresting officer or the officer that referred the
youth to law enforcement, as applicable.

2. If such an extract of the database in question 1 is not possible, please
provide school incident reports on each school-related arrest and referral
to law enforcement conducted during the 2018-2019, 2019-2020, 2020-2021,
and 2021-2022 school year (up until the day the records are produced).

3. A copy of any active standard operating procedures developed with the
police department and/or other law enforcement agencies regarding police
placement or activity in your corresponding school; and,

4. Any records instructing or informing police personnel of, or otherwise
describing data reporting requirements and procedures for complying with
G.L. c. 71 § 37P(b).

5. The cost to the school district of assigning a school resource officer
to each school; and,

6. The total number of school resource officers and total number of
guidance counselors for each school in your district for school years
2018-2019, 2019-2020, 2020-2021, and,

7. The total number and a brief description of 911 calls from schools in
your district to local police departments conducted during the 2018-2019,
2019-2020, 2020-2021, and 2021-2022, and,

8. A description of the proposed budget for mental, social, or emotional
health support personnel for the school district.

As this request involves a matter of public interest and will not be used
for any commercial purpose, we ask that all fees associated with this
request be waived pursuant to 950 C.M.R. 32.07(2)(k). The purpose of this
request is to determine whether your school district and police department
are complying with their reporting obligations under the Criminal Justice
Reform Act. “The public has an interest in knowing whether public servants
are carrying out their duties in an efficient and law-abiding manner.”

It would be ill-advised to impose a fee for data that your school district
may have failed to report in violation of statutory and regulatory duty.
Moreover, as you know, municipalities with a population of over 20,000 may
not assess a fee for the first 2 hours of time spent searching for,
compiling, segregating, redacting and reproducing a requested record.
Finally, pursuant to 950 C.M.R. 32.07(2)(i), a records access officer shall
assess no fee greater than the lowest hourly rate of a person capable of
compiling, segregating, redacting and reproducing a requested record. In
the event that a charge is incurred for this request which you will not
waive, please so indicate and include an itemization of estimated good
faith costs.

Please provide public records to a requestor in an electronic format unless
the record is not available in an electronic format. G.L.c. 66, § 6A(d).

The Public Records Act requires that you comply with this request within
ten (10) business days following receipt. If you believe that documents or
data responsive to any request herein is not public record and thus not
subject to disclosure, please set forth in writing the specific reasons for
such assertion, including the specific exemption or exemptions that you
believe apply. To the extent that you determine that records need to be
redacted in order to be produced under any law protecting the privacy of
named individuals, please do so rather than withholding them in their
entirety.

If you have any questions about this request, or need additional time to
respond, please contact me by phone at (617)-373-5862 or by email at
k.stathulis@northeastern.edu. Thank you in advance for your prompt response
to this request.

Sincerely,

Katherine Stathulis, Esq.
Center for Public Interest, Advocacy, and Collaboration
Northeastern University School of Law

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 157091
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
being sent through MuckRock by the above in order to better track, share,
and manage public records requests. Also note that improperly addressed
(i.e., with the requester's name rather than "MuckRock News" and the
department number) requests might be returned as undeliverable.

[image: Image removed by sender.]

_________________________________________________________________
*Confidentiality Notice*
This electronic message and any attached files contain information from the
Town of Stoneham that may be privileged and/or confidential. The
information is intended for the recipient named above, and use by any other
person is not authorized. If you are not the intended recipient, any
disclosure, distribution, copying or use of this information is strictly
prohibited. If you have received this message in error, please notify the
sender by e-mail immediately. Also, please be advised that the Secretary of
State's office has determined that most e-mails sent to and from municipal
officials are considered to be public records and consequently may be
subject to public disclosure.

--

For translations, please click here
<https://www.stonehamschools.org/files/District%20pdf's/STONEHAM%20TRANSLATION%20DIRECTIONS.pdf> 

Para traduções, por favor, clique aqui
<https://www.stonehamschools.org/files/District%20pdf's/STONEHAM%20TRANSLATION%20DIRECTIONS.pdf>

Para traducciones, por favor haga clic aquí
<https://www.stonehamschools.org/files/District%20pdf's/STONEHAM%20TRANSLATION%20DIRECTIONS.pdf> 

对于翻译，请点击这里
<https://www.stonehamschools.org/files/District%20pdf's/STONEHAM%20TRANSLATION%20DIRECTIONS.pdf>

This electronic message and any attached files
contain information from
the Stoneham Public Schools that may be privileged
and/or confidential. The
information is intended for the recipient named above,
and use by any other
person is not authorized. If you are not the intended
recipient, any
disclosure, distribution, copying or use of this information is
strictly
prohibited. If you have received this message in error, please notify
the
sender by e-mail immediately. Also, please be advised that the Secretary of
State's office has determined that most e-mails sent to and from municipal
employees
are considered to be public records and consequently may be
subject to public
disclosure.

To Whom It May Concern:

Your original request (below) which was sent to the Stoneham Police Department was shared with me on February 14th, 2024. As the public records officer for the Stoneham Public Schools, please reference my response to your inquiry (below) in red text:

I request the following public records, as defined in G. L. c. 4, § 7 (twenty-sixth):

1. An extract of your records management system or database that includes each school-related arrest and each referral to law enforcement conducted during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022 school year (up until the day the records are produced). Specifically, we request an extract of the database to include the following columns:
a. Date of arrest or referral to law enforcement
b. Time of arrest or referral to law enforcement
c. Charge (or charges)
d. Whether the individual(s) was arrested or referred to law enforcement
e. Sex of individual(s) arrested or referred to law enforcement
f. Age of individual(s) arrested or referred to law enforcement
g. Race of individual(s) arrested or referred to law enforcement
h. Ethnicity of individual(s) arrested or referred to law enforcement
i. Disability status of the individual(s) arrested or referred to law enforcement
j. Whether the individual arrested or referred to law enforcement is a student at the school.
k. Name of arresting officer, if applicable, and
l. Badge number of the arresting officer or the officer that referred the youth to law enforcement, as applicable.

Response: No arrest records exist because no school related arrests have occurred for the time period you have requested, up to the present day.

2. If such an extract of the database in question 1 is not possible, please provide school incident reports on each school-related arrest and referral to law enforcement conducted during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022 school year (up until the day the records are produced).

Response: Not Applicable

3. A copy of any active standard operating procedures developed with the police department and/or other law enforcement agencies regarding police placement or activity in your corresponding school; and,

Response (see attached)

4. Any records instructing or informing police personnel of, or otherwise describing data reporting requirements and procedures for complying with G.L. c. 71 § 37P(b).

Response (see attached)

5. The cost to the school district of assigning a school resource officer to each school; and,

Response: The Town of Stoneham funds the School Resource Officer- this does not come from the District's operating budget.

6. The total number of school resource officers and total number of guidance counselors for each school in your district for school years 2018-2019, 2019-2020, 2020-2021, and,

Response (covering time period 2018-present): 1 SRO for five schools from 2021-present, had 2 SRO's for five school between 2018-2021.

Stoneham High School: 4 Guidance Counselors, 2 School Adjustment Counselors, and 1 School Psychologist

Stoneham Central Middle School: 2 Guidance Counselors, 3 School Adjustment Counselors, and 1 School Psychologist

Colonial park Elementary: 0 Guidance Counselors, 1 School Adjustment Counselor, and 1 School Psychologist

Robin Hood Elementary: 0 Guidance Counselors, 1 School Adjustment Counselor, and 1 School Psychologist

South Elementary: 0 Guidance Counselors, 1 School Adjustment Counselor, and 1 School Psychologist

7. The total number and a brief description of 911 calls from schools in your district to local police departments conducted during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022, and,

Response: Not documented by the schools

8. A description of the proposed budget for mental, social, or emotional health support personnel for the school district.

Response: The prosed FY25 budget reflects that all personnel as described above will continue to provide services for the FY25 budget year.

Dave Ljungberg, M.Ed.
Superintendent
Stoneham Public Schools
Stoneham, MA 02180
781-279-3802
“This is our first task – caring for our children. It’s our first job. If we don’t get that right, we don’t get anything right. That’s how, as a society, we will be judged.” -Obama, 2012

---------- Forwarded message ---------
From: PDrecordsrequest <PDrecordsrequest@stoneham-ma.gov>
Date: Wed, Feb 14, 2024 at 11:55 AM
Subject: FW: Massachusetts Public Records Law Request: Public Records Request for Data on School Policing (Stoneham Police Department)
To: David Ljungberg <dljungberg@stonehamschools.org>
Cc: Colotti, Michael <mcolotti@stoneham-ma.gov>, O'Connor, James <JO'Connor@stoneham-ma.gov>

Please see below as requested.

Erin Sinclair

Office Manager

Stoneham Police Department

47 Central Street

Stoneham, MA 02180

(781) 438-1215 x3107

From: requests@muckrock.com [mailto:requests@muckrock.com]
Sent: Friday, January 26, 2024 1:01 AM
To: PDrecordsrequest <PDrecordsrequest@stoneham-ma.gov>
Subject: RE: Massachusetts Public Records Law Request: Public Records Request for Data on School Policing (Stoneham Police Department)

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

Stoneham Police Department
PRL Office
47 Central Street
Stoneham, MA 02180

January 26, 2024

This is a follow up to a previous request:

To Whom It May Concern:

I wanted to follow up on the following Massachusetts Public Records Law request, copied below, and originally submitted on Jan. 16, 2024. Please let me know when I can expect to receive a response.

Thanks for your help, and let me know if further clarification is needed.

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 157091
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

---

On Jan. 11, 2024:
Subject: Massachusetts Public Records Law Request: Public Records Request for Data on School Policing (Stoneham Police Department)
To whoever it may concern:

This letter constitutes a request pursuant to the Public Records Act, G.L. c.66, §10, for public records in the custody of your school district. Under the Criminal Justice Reform Act, school districts and law enforcement agencies must “specify the manner and division of responsibility for collecting and reporting the school-based arrests, citations and court referrals of students to the Department of Elementary and Secondary Education” (DESE). DESE began collecting data on school-related arrests in the 2018-19 school year. In the 2019-20 school year, DESE has expanded that collection to include data on all referrals to law enforcement. DESE has defined these terms as follows, borrowing the same definitions used by the U.S. Department of Education since its 2009 Civil Rights Data Collection.

A school-related arrest “[r]efers to an arrest of a student for any activity conducted on school grounds, during off campus school activities (including while taking school transportation), or due to a referral by any school official. All school-related arrests are considered referrals to law enforcement.”

A referral to law enforcement “[i]s an action by which a student is reported to any law enforcement agency or official, including a school police unit, for an incident that occurs on school grounds, during school-related events, or while taking school transportation, regardless of whether official action is taken. Citations, tickets, court referrals, and school-related arrests are considered referrals to law enforcement.”

I request the following public records, as defined in G. L. c. 4, § 7 (twenty-sixth):

1. An extract of your records management system or database that includes each school-related arrest and each referral to law enforcement conducted during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022 school year (up until the day the records are produced). Specifically, we request an extract of the database to include the following columns:
a. Date of arrest or referral to law enforcement
b. Time of arrest or referral to law enforcement
c. Charge (or charges)
d. Whether the individual(s) was arrested or referred to law enforcement
e. Sex of individual(s) arrested or referred to law enforcement
f. Age of individual(s) arrested or referred to law enforcement
g. Race of individual(s) arrested or referred to law enforcement
h. Ethnicity of individual(s) arrested or referred to law enforcement
i. Disability status of the individual(s) arrested or referred to law enforcement
j. Whether the individual arrested or referred to law enforcement is a student at the school.
k. Name of arresting officer, if applicable, and
l. Badge number of the arresting officer or the officer that referred the youth to law enforcement, as applicable.

2. If such an extract of the database in question 1 is not possible, please provide school incident reports on each school-related arrest and referral to law enforcement conducted during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022 school year (up until the day the records are produced).

3. A copy of any active standard operating procedures developed with the police department and/or other law enforcement agencies regarding police placement or activity in your corresponding school; and,

4. Any records instructing or informing police personnel of, or otherwise describing data reporting requirements and procedures for complying with G.L. c. 71 § 37P(b).

5. The cost to the school district of assigning a school resource officer to each school; and,

6. The total number of school resource officers and total number of guidance counselors for each school in your district for school years 2018-2019, 2019-2020, 2020-2021, and,

7. The total number and a brief description of 911 calls from schools in your district to local police departments conducted during the 2018-2019, 2019-2020, 2020-2021, and 2021-2022, and,

8. A description of the proposed budget for mental, social, or emotional health support personnel for the school district.

As this request involves a matter of public interest and will not be used for any commercial purpose, we ask that all fees associated with this request be waived pursuant to 950 C.M.R. 32.07(2)(k). The purpose of this request is to determine whether your school district and police department are complying with their reporting obligations under the Criminal Justice Reform Act. “The public has an interest in knowing whether public servants are carrying out their duties in an efficient and law-abiding manner.”

It would be ill-advised to impose a fee for data that your school district may have failed to report in violation of statutory and regulatory duty. Moreover, as you know, municipalities with a population of over 20,000 may not assess a fee for the first 2 hours of time spent searching for, compiling, segregating, redacting and reproducing a requested record. Finally, pursuant to 950 C.M.R. 32.07(2)(i), a records access officer shall assess no fee greater than the lowest hourly rate of a person capable of compiling, segregating, redacting and reproducing a requested record. In the event that a charge is incurred for this request which you will not waive, please so indicate and include an itemization of estimated good faith costs.

Please provide public records to a requestor in an electronic format unless the record is not available in an electronic format. G.L.c. 66, § 6A(d).

The Public Records Act requires that you comply with this request within ten (10) business days following receipt. If you believe that documents or data responsive to any request herein is not public record and thus not subject to disclosure, please set forth in writing the specific reasons for such assertion, including the specific exemption or exemptions that you believe apply. To the extent that you determine that records need to be redacted in order to be produced under any law protecting the privacy of named individuals, please do so rather than withholding them in their entirety.

If you have any questions about this request, or need additional time to respond, please contact me by phone at (617)-373-5862 or by email at k.stathulis@northeastern.edu. Thank you in advance for your prompt response to this request.

Sincerely,

Katherine Stathulis, Esq.
Center for Public Interest, Advocacy, and Collaboration
Northeastern University School of Law

View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/

If prompted for a passcode, please enter:
••••••••

Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com

PLEASE NOTE OUR NEW ADDRESS
For mailed responses, please address (see note):
MuckRock News
DEPT MR 157091
263 Huntington Ave
Boston, MA 02115

PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

Image removed by sender.

_________________________________________________________________
Confidentiality Notice
This electronic message and any attached files contain information from the Town of Stoneham that may be privileged and/or confidential. The information is intended for the recipient named above, and use by any other person is not authorized. If you are not the intended recipient, any disclosure, distribution, copying or use of this information is strictly prohibited. If you have received this message in error, please notify the sender by e-mail immediately. Also, please be advised that the Secretary of State's office has determined that most e-mails sent to and from municipal officials are considered to be public records and consequently may be subject to public disclosure.