Alerts (Springfield Police Department)
| Tracking # |
R009361-103023 |
| Multi Request | Alerts |
| Submitted | Oct. 26, 2023 |
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Communications
From: Dhruv Mehrotra
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.
- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.
- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not made for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Dhruv Mehrotra
From: Springfield Police Department
Dear Dhruv Mehrotra: The City of Springfield is in receipt of your public records request. Your request was received on 10/30/2023 and assigned the Reference Number R009361-103023 for tracking purposes. Your request will be forwarded to the appropriate department[s] and a response will be sent to you as soon as we have obtained and reviewed any document[s] that may be responsive to your request. Pursuant to Mass. Gen. Laws chapter 66, section 10(b), the City has ten [10] business days to respond to your request. Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State's Office pursuant to 950 C.M.R. 32.00 and Mass. Gen. Laws chapter 66, section 10A(a). Below is the Supervisor's contact information. A copy of your request letter or email should be included with your appeal and mailed to: Supervisor of Records
One Ashburton Place, Room 1719
Boston, MA 02108 You also have the right to seek judicial review of an unfavorable decision by commencing a civil action in Superior Court under Mass. Gen. Laws chapter 66, section 10A(c). You can monitor the progress of your request at the link below. An email will be sent to you once your request has been completed. Thank you for using the City of Springfield's Public Record Request Portal. Sincerely, Justin P. Morin
Public Records Coordinator
From:
Dear Dhruv Mehrotra,
I am writing to you on behalf of the City of Springfield's Public Records Office in regard to your public records request.
It would be helpful to speak with you about it. I would have preferred to call you but you didn't provide a telephone number.
Please call me at your earliest convenience.
Than you.
Sincerely,
Stephen G. Roche, Esq.
2nd Associate City Solicitor
City of Springfield
36 Court Street, Room 210
Springfield, MA 01103
(413) 787-6088
From: Springfield Police Department
Dear Dhruv Mehrotra,
I am anxious to speak with you about your request.
Please call me. Thank you.
Atty Stephen Roche
(413) 787-6088
From: Dhruv Mehrotra
Hi Stephen I called and left a voicemail yesterday. Feel free to call me at your earliest convenience at 8053383408
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference # R009361-103023
Dear Dhruv Mehrotra,
I’m writing as a follow up to our discussion today about modifying the scope of your public records request.
Thank you for calling me. I think it was a good opportunity for us to better understand what you’re looking for.
Here are the modifications you agreed to: Reduce 5 years to one year of records Reduce emails to those initiated by the PD and Shotspotter’s response to those emails.
I have advised the Police Department of these modifications to your request.
I will advise you when I get a response from the PD.
I also advised you that the City does not waive fees for responding to public records requests. Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely,
Public Records Division
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference # R009361-103023 Dear Dhruv Mehrotra, The City of Springfield is in receipt of your public records request. You requested: The City's Good Faith Estimate to reproduce the records you have requested is $75.00. This total is based upon the hourly rate of the lowest paid employee capable of completing the request, which is estimated at 3 hours at $25.00 per hour. Please log in to the Public Records Center at the following link to retrieve the City's good faith estimate: Public Records Request - R009361-103023. The records custodian’s good faith fee estimate to comply with your request totals: 75 .00. Since the total cost to comply with your public records request exceeds Ten Dollars ($10.00), you must pay the above-estimated fee in full prior to the reproduction of the documents. Payment must be made by certified check or money order, payable to the “ ” in the full amount of the good faith fee estimated above. Please include your reference number (“ City of Springfield ”) in the memo section of the check or money order and mail it to: PRR #R009361-103023 City of Springfield Law Department
Public Records Division
36 Court Street, Room 210
Springfield, MA 01103 Please advise this office if you accept the estimated cost to produce the records, or if you wish to modify your request. If the City does not receive a response within ten [10] business days after the date this letter is sent, your request will be deemed withdrawn. You may provide a response to the City of Springfield by any of the following methods by responding to this email. Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and G.L. ch. 66, section 10(b). Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request. Sincerely, Public Records Division
From: Dhruv Mehrotra
To Whom It May Concern:
Please find enclosed a check for $75.00 to satisfy the fee associated with the attached public records request.
Thank you.
City of Springfield
Law Department/Public Records Div.
Room 210
36 Court Street
Springfield, MA 01103
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference # R009361-103023
Dear Dhruv Mehrotra,
This email is in response to your public records request to the City of Springfield. Your payment has been received and work can commence in responding to your request. The response is due by 12/13/2023. We hope to wrap it before that date. Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, section 10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely,
Stephen G. Roche
Public Records Division
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023Dear Dhruv Mehrotra,
This email is in response to your recent public records request to the City of Springfield.
The City of Springfield Police Department needs a five (5) day extension to continue the efforts of fulfilling your public record request. Please consent to this extension in the GovQA portal: Public Records Request - R009361-103023.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely,
Stephen G. Roche, Esq.
Public Records Division
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023
Dear Dhruv Mehrotra,
This email is in response to your recent public records request to the City of Springfield. Personnel in the Police Department have submitted records in response to your request. Please log in to the Public Records Center at the following link to retrieve the responsive documents: Public Records Request - R009361-103023. This is a partial release. More records will be released to you as they are reviewed and redacted, as required by MGL Chapter 4, Section 7(26)(c).
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely, Public Records Division
There are too many files to display on this communication. See all files
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023Dear Dhruv Mehrotra,
This email is in response to your recent public records request to the City of Springfield.
The City of Springfield needs a 2nd five (5) day extension to continue the efforts of fulfilling your public record request. We continue to review and redact emails as needed. Please consent to this extension in the GovQA portal: Public Records Request - R009361-103023.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely,
Public Records Division
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023
Dear Dhruv Mehrotra,
This email is in response to your public records request to the City of Springfield for “To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, I hereby request the following records:
- Any emails, memos, or notification reports sent to the company SoundThinking (formerly shotspotter). These are reports where personnel have reached out to Shotspotter for support, because the system failed to detect a shooting or misclassified an incident. According to ShotSpotter, their best practices include steps to ensure that if police officers conclude the ShotSpotter alert was indeed a “false positive,” they report that the company to "keep track and take remedial steps to minimize false positives in the future". I am looking for any such feedback given to ShotSpotter.
- Any emails between department staff with the words "false positive" and "Shotspotter" or "shot spotter" or "sound thinking". Responsive records should be from 2018 until the date this request is processed.
- Copies of all SoundThinking (Shotspotter) responses to aforementioned notification reports, Responsive records should be from 2018 until the date this request is processed.
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not made for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Dhruv Mehrotra
Upload documents directly: https://www.muckrock.com/
Personnel in the Police Department have submitted records in response to your request. This is the 1st of 2 releases of records. Please log in to the Public Records Center at the following link to retrieve the responsive documents: Public Records Request - R009361-103023.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely, Public Records Division
There are too many files to display on this communication. See all files
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023
Dear Dhruv Mehrotra,
This email is in response to your recent public records request to the City of Springfield. Personnel in the Police Department have submitted records in response to your request. Please log in to the Public Records Center at the following link to retrieve the responsive documents: Public Records Request - R009361-103023.
Please confirm receipt of the records I have sent.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely, Public Records Division
There are too many files to display on this communication. See all files
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023Dear Dhruv Mehrotra,
This email is in response to your public records request to the City of Springfield.
The City of Springfield needs a five (5) day extension to continue the efforts of fulfilling your public record request. This is the final extension expected on this request. Please consent to this extension in the GovQA portal: Public Records Request - R009361-103023.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely,
Public Records Division
There are too many files to display on this communication. See all files
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023
Dear Dhruv Mehrotra,
This email is in response to your recent public records request to the City of Springfield. Personnel in the Police Department have submitted records in response to your request. Please log in to the Public Records Center at the following link to retrieve the responsive documents: Public Records Request - R009361-103023.
Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely, Public Records Division
From: Springfield Police Department
--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 30, 2023, Reference #R009361-103023
Dear Dhruv Mehrotra,
This email is in response to your recent public records request to the City of Springfield. Personnel in the Police Department have submitted records in response to your request. Several batches of records have already been sent to you. This is the final batch being released today. These records are in response to your revised request for 1 year of ShotSpotter email records. The following information was redacted because it was beyond the scope of your request: Numbers for Calls For Service, Arrest Reports, Incident Reports, or similar other information. Please log in to the Public Records Center at the following link to retrieve the responsive documents: Public Records Request - R009361-103023.
This request is now closed. Should you be aggrieved by this response, you may appeal to the Supervisor of Public Records in the Massachusetts Secretary of State’s Office pursuant to 950 C.M.R. 32.00 and M.G.L. ch. 66, §10(b).
Please contact the Public Records Division by responding to this email or by phone at (413) 787-6085 with any questions. Please reference Public Records Request #R009361-103023 in all correspondence regarding this request.
Sincerely, Public Records Division
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