The list of all digital records referencing "dave grossman" or "Killology"

Mr. Dukes:

This is to acknowledge receipt of your March 7, 2019, public records request below. This also acknowledges receipt of your March 19, 2019, email to SPD Records Info Request wherein you follow up on your below public records request. Your March 19 email indicates that you originally submitted your request on March 2, 2019. Our records indicate your request was submitted on March 7, 2019, as referenced below.

We sincerely appreciate you following up on the status of your request. We regret to inform you that when your March 7, 2019, request was received by City Clerk's staff, it was inadvertently misfiled and was not indexed as a new public records request in our GovQA system (public records request tracking system) and as a result we inadvertently overlooked providing an initial response to you. We discovered this error when we received your March 19 follow up email.

Based on our understanding of your March 7 public records request and follow up March 19 email, in response, see attached Excel spreadsheets generated from available data in the City's Enterprise Vault System as it pertains to the emails returned from the search/review performed and designated as responsive to your public records request assigned PRR A01247 (Item 3). You will note the attached Excel spreadsheets do not include a "To" column. We are unable to generate a report that includes recipient name(s).

The relevant emails provided to you under your request assigned PRR A01247 were produced to you in native format (including associated metadata). In addition to the metadata visible when you open the provided emails (such as: "From," "Sent," "To," "Cc," and "Subject") , you can access additional metadata when you click on the "Tags" option in Outlook. You may already be aware of this information, but I wanted to share it in case you are not aware of it. As it pertains to the remaining redacted emails under your request assigned PRR A01247, Deputy City Clerk Laurie Farnsworth will be following up with you on or about April 3.

If you feel we have misunderstood your March 7 and March 19 emails in any way, please advise and clarify with as much specificity as possible as to what, if any, remaining identifiable public records you are still attempting to seek, and we will look into your request further. Please provide any such clarification within 30 days of today's date, or by April 17, 2019. If no such clarification is received by that date, we will consider our response to your March 7 public records request and March 19 follow up email concluded and closed.

If we may be of additional assistance, please advise.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

Mr. Dukes:

This is to acknowledge receipt of your March 19, 2019, email. You state:

"There are 123 entries in the spread sheet, but I was previously told there were 4,450 relevant documents. I did not request emails. I requested all documents matching the criteria, which includes all PDFs. Please provide the full list of matches."

Unfortunately, we are unable to determine what remaining identifiable public records you are attempting to seek under your request. By "...full list, which includes all PDFs..." what list do you mean and what PDFs are you referring to? Also, what do you mean or what are you referring to when you state "full list of matches"? Deputy City Clerk Laurie Farnsworth did make available to you a CD of emails containing 4,470 emails which required no redactions of information. The provided CD contained releasable emails (including any attachments) that were in response to Items 1 through 3 of your request. Are you perhaps attempting to seek an excel spreadsheet of the emails which were specific to Item No. 3 of your request rather than the list I provided to you which included all 4,470 emails under Items 1-3 of your request assigned PRR A01247? If so, please advise and I can make that available to you. In case it's helpful information, with respect to the Excel spreadsheets provided to you under my March 19 response, we are unable to generate a spreadsheet that includes information such as whether an email included an attachment or not.

We wish to be of assistance to you and make available to you whatever records you are attempting to seek under your March 7 request. In order to enable staff to proceed with an adequate search for responsive records, if any, to your request, we will require a sufficient description of the identifiable public records that you are attempting to seek. Please clarify and provide any such clarification by the April 17, 2019, date as specified in my previous response to you below.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

Mr. Dukes:

This is to acknowledge receipt of your April 17, 2019, email below and is a follow up to Deputy City Clerk Laurie Farnsworth's email to you on April 10, 2019. Due to other workload, we were unable to follow up with you sooner and appreciate your follow up email below. Upon City Clerk's staff review of your request, we were having a difficult time interpreting your request as to what records were being sought. We are in the process of working with Police and IT Department staff on the continued review of your request and to determine whether any records can be located in response to your request for " The list of all digital records referencing "dave grossman" or Killology."

We anticipate requiring approximately 15 days to search/compile responsive records, if any, and to make an installment of records (if any). We anticipate following up with you on or about May 2, 2019, on the status of your request.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

Mr. Dukes:

This is to advise that I am in the process of following up with Police staff regarding your request and as to whether any responsive records have been located. The person I have been working with in Police is currently out of the office. As we are still looking into your request, we will require additional time to conclude your request. I anticipate requiring approximately an additional 15 days, or until on or about May 17, 2019, to provide an update on your request and a determination as to whether any responsive records have been located.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

Mr. Dukes:

This is to acknowledge receipt of your May 20, 2019, email and is a follow up to my May 2, 2019, email pertaining to your March 7, 2019, public records request. Police staff performed a search for digital records referencing "dave grossman" or "Killology," and the only document located is the attached recording.

If you have specific knowledge of any remaining records in the City's possession as it pertains to your request and/or if you feel we have overlooked anything in responding to your request, please clarify and advise as to what those remaining records may be that you seek and the person or persons in the City who hold such records, and we would be glad to look into your request further. Please provide any such clarification within 30 days of today's date or by June 19, 2019. If we have received no such clarification by that date, we will consider our response in this matter concluded and closed.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

This is a follow up to my May 20, 2019, email below. As no clarification has been received by the June 19, 2019, date as specified in my May 20 email to you, your request has been closed.

If you feel we have overlooked anything in responding to your request, please advise at your earliest convenience.

Sincerely,

[cid:image001.jpg@01CD222E.27F6AD10]
Terri L. Pfister, MMC | City of Spokane | City Clerk
808 W. Spokane Falls Boulevard, Spokane, WA 99201-3342

This is an auto-generated email. PLEASE DO NOT REPLY to this email. If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so through your “My Request Center” account on the City’s public records request portal .

Dear Joshua Dukes:

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