Tesla vehicles for official use (Spokane Police Department)

Mark Harris

Thank you for your interest in public records of the City of Spokane.  Your request has been received and is being processed.  Your request was received in this office on June 14, 2022 and given the reference number P005693-061422 for tracking purposes.
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Description of Records Requested: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All communications with Tesla Inc, or its representatives, regarding the purchase or operation of Tesla vehicle(s) for official or departmental use. Where appropriate, to include testing, trouble-shooting, data use and retention, AutoPilot use, servicing, and returns.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Mark Harris

Upload documents directly: https://www.muckrock.com/

Your request will be forwarded to the relevant City department(s) to locate the records you seek and to determine the volume and any costs associated with satisfying your request.  You will be contacted about the availability of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.  Again, thank you for using the Spokane Records Center.
City of Spokane

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
In accordance with the Public Records Act (PRA), RCW 42.56.520, this message acknowledges receipt of your PRA request, received by the City of Spokane on June 14, 2022.  This request has been assigned tracking number P005693-061422.  Please use this number in any communications concerning this request.

Specifically, you requested:
“To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All communications with Tesla Inc, or its representatives, regarding the purchase or operation of Tesla vehicle(s) for official or departmental use. Where appropriate, to include testing, trouble-shooting, data use and retention, AutoPilot use, servicing, and returns.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Mark Harris

Upload documents directly: https://www.muckrock.com/

Our procedure is to locate records, review them for exemptions, and then prepare them for your inspection and/or copying.  The undersigned will be coordinating with other City departments in the collection and production of responsive records.

Your request has been forwarded to staff in the City's Police Department, Innovation and Technology Services Division, Purchasing Department, and Fleet Services for review and compiling of any responsive records.  We reasonably anticipate requiring approximately 50 days, or until on or about August 11, 2022, to provide an installment for your request.  We will follow up with you on or about that date regarding the status of your request.  If public records become available in advance of this estimate, we will let you know.  Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.
Sincerely,

Sabrina Groves
Administrative Specialist
To monitor the progress or update this request please log into the

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my June 22, 2022, message to you regarding your June 14, 2022, public records request assigned tracking number P005693-061422.

The City’s ITSD staff performed a search for emails in the City Enterprise Vault System (email storage system) based on the information provided in your request and utilizing the following parameters:

Time Frame: 7/1/2020 - 6/14/2022
To/From: tesla.com

The search returned approximately 400 hits. The emails will now need to be reviewed for responsiveness to your request and for any exempt information. You are welcome to modify the above search and parameters. Please advise by July 8, 2022, if you are satisfied with the above search and if not, provide modified search terms under which a new search can be performed. If we have not received confirmation or clarification from you by June 9, we will proceed with the review of the approximately 400 emails.

As advised in my June 22, message to you, we reasonably anticipate requiring until on or about August 11, 2022, to provide an installment for your request.  We will follow up with you on or about that date regarding the status of your request.  If public records become available in advance of this estimate, we will let you know.  Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.

Sincerely,

Sabrina Groves
Administrative Specialist
To monitor the progress or update this request please log into the

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If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my July 1, 2022, message to you regarding your June 14, 2022, public records request assigned tracking number P005693-061422.
This is also to acknowledge receipt of your July 19 correspondence wherein you state the following: Yes. That sounds like a good search to run. Many thanks Mark Upload documents directly: https://www.muckrock.com/
As advised in my July 1 message to you,  we reasonably anticipate requiring until on or about August 11, 2022, to provide an installment for your request.  We will follow up with you on or about that date regarding the status of your request.  If public records become available in advance of this estimate, we will let you know.  Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.
Sincerely,
Sabrina Groves
Administrative Specialist
To monitor the progress or update this request please log into the

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my July 20, 2022, message to you regarding your June 14, 2022, public records request assigned tracking number P005693-061422.
This is also to acknowledge receipt of your August 10 message wherein you state the following: To Whom It May Concern: I'm following up on the following Washington Public Records Act request, copied below, and originally submitted on June 14, 2022. You previously indicated that it would be completed on Aug. 11, 2022. I wanted to let you know that I am still interested in the following documents, and to see if that date was still accurate. You had assigned it reference number #P005693-061422. Thanks for your help, and let me know if further clarification is needed
This is to advise that staff is still in the process of reviewing compiled records for any exempt information and performing required redactions. Due to other work load and staff schedules, we are unable to provide you an installment by today's date.
We reasonably anticipate requiring approximately 50 days, or until on or about September 30, 2022, to provide an installment for your request. We will follow up wit you on or about that date regarding the status of your request. If responsive records become available in advance of this estimate, we will let you know. Conversely, if City staff encounters a need to extend our estimate, we will advise accordingly.
Sincerely,
Sabrina Groves
Administrative Specialist
To monitor the progress or update this request please log into the

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my August 11, 2022, message below in regards to your June 14, 2022, public records request assigned City Clerk's Tracking #P005693-061422.  This is to advise that staff is still in the process of searching for and compiling responsive records to your request and/or we are still in the process of reviewing compiled records for any exempt information.
Due to other work load and staff schedules, we were unable to provide an installment for your request by today’s date.
We anticipate requiring an additional 50 days, or until on or about November 18, 2022, to provide an installment for your request.  We will follow up with you on or about November 18 to update you on the status of your request.  If further time will be needed to provide an installment, we will advise accordingly. Likewise, if responsive records become available sooner, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is to follow up my September 29, 2022,  message below in regards to your June 14, 2022, public records request assigned City Clerk's Tracking #P005693-061422.
Due to other work load and staff schedules, we were unable to provide an installment for your request by today’s date.
We anticipate requiring an additional 2 weeks, or until on or about December 2, 2022, to provide an installment for your request.  We will follow up with you on or about December 2 to update you on the status of your request.  If further time will be needed to provide an installment, we will advise accordingly. Likewise, if responsive records become available sooner, we will let you know.
Sincerely,
Sabrina Groves
Administrative Specialist
To monitor the progress or update this request please log into the

--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my November 18, 2022, message to you regarding your June 14, 2022, public records request assigned tracking number P005693-061422.

This is to advise that responsive records, which consists of records located by Fleet Services, Purchasing Department, and emails from the email search that was performed, are available by accessing your account via the My Request Center on the City’s public records request portal (GovQA).

If you feel there is something staff have overlooked in the processing of your request, or, if you have specific knowledge of any remaining records in the City’s possession that have not been made available to you, please clarify and describe as clearly as possible as to the remaining identifiable public records you are attempting to seek and which departments and/or persons in the City possess such records, and we will be glad to look into your request further.

Please provide clarification within 30 days of today’s date, or by January 3, 2023. If no such clarification is received from you by that date, your records request will be considered concluded and closed, and a new request would be required for any remaining records you may be seeking after January 3.

Sincerely,

Sabrina Groves
Administrative Specialist
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--- Please respond above this line ---
If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal
This is a follow up to my December 1, 2022, message to you wherein I sought clarification regarding your public records request assigned tracking number P005693-061422, with any such clarification to be provided to the City Clerk’s Office by January 3, 2023.

As to our knowledge, no such clarification has been received. Section 6.1.3 of the City's Public Records Request Policy and Procedures states, in part, the following:
If the requestor does not provide clarification in response to a request by the Public Records Officer for clarification, within thirty (30) days of the clarification request having been made, the City will consider the request abandoned as to those portion for which clarification was requested but not received, and advise the requestor in writing that the request has been closed as to those portions. Should the requestor, after such closure, provide clarification, his or her clarified request shall be considered a new request and shall be processed as such, and other public records requests can be processed ahead of such a clarified request.

Therefore, we are considering our response to your request to be concluded and closed, and a new request would be required for any remaining records you may still be seeking in this matter.

If you feel there has been any misunderstanding or if we may be of further assistance, please advise.

Sincerely,

Sabrina Groves
Administrative Specialist
To monitor the progress or update this request please log into the

If you wish to submit a response, update an existing request, check the status of an already submitted request, or submit a new public records request, please do so by replying to this notification or go through your “My Request Center” account on the City’s public records request portal

Dear Mark Harris:

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