Compensated absences FY2011, 2012 and 2013 (City of Somerville Personnel Department)
| Submitted | Oct. 3, 2013 |
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Communications
From: Shawn Musgrave
To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, ยง10, I hereby request the following records:
-A copy of the policy for reimbursement related to compensated absences that are recorded as liabilities in finances
-A record of the total amount of compensated absences that are recorded as liabilities for FY2011, FY2012 and FY2013
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Shawn Musgrave
From: Frank Wright
I am out of the office. If you need assistance in my absence please call the City of Somerville Law Department at (617) 625-6600, ext. 4400. Thank you.
From: David Shapiro
To whom it may concern:
I write in response to your below public records request dated October 3, 2013.
Please be advised that the search time to locate the requested documentation is as follows:
1. Personnel Department: 2 hours @ $24.04 per hour = $48.08
From: Shawn Musgrave
Mr. Shapiro,
I've just sent a check payable to the City of Somerville for $48.08 -- please begin preparing the requested documents.
Thank you,
Shawn
From: David Shapiro
I am currently out of the office and will return on Monday, October 21. If you require immediate assistance, please call (617) 625-6600 x 4400 Thank you.
From: Tringale, Joseph
Hi David,
You should have our response.
From: David Shapiro
Shawn,
Did you send the check to my attention? I have not received the check yet.
From: Shawn Musgrave
Hi David,
I sent it to the Personnel Department on 2013-10-18.
Please let me know if you don't receive it in a day or two, and we'll resend.
Best,
Shawn
From: David Shapiro
Shawn,
The Personnel Department staff informed me that they did not get the check. Is there a way for you to stop payment on the original check and reissue? Please send to my attention in the Law Department.
From: David Shapiro
Shawn,
Upon further reflection, does it make sense for you to wait a week or so, to see if the check resurfaces, rather than you potentially needing to spend money cancelling the check?
From: Shawn Musgrave
Mr. Shapiro,
I've just sent another check to your attention. Please confirm when it arrives.
Thank you for your help and attention,
Shawn
From: David Shapiro
Thank you Shawn. I will send the records upon receipt of the check.
From: David Shapiro
Shawn,
I have received your original check in the amount of $48.08. You had
apparently sent the original check to the Personnel Department (not Law
Department) to my attention. I now have the check.
I am now forwarding to you the requested documents in response to your
public records request dated October 3, 2013 for compensated absences.
However, the original bill was in the amount of $58.89. The Auditing
Department requires a matching bill with payment. Therefore, please
send me another check in the amount of $10.81. Send it to me directly
so that I know that is accurately addressed.
I believe you had indicated that you sent me a second check in the
amount of $48.08. I will return it to you upon receipt, unless you
instruct me otherwise.
David Shapiro
David P. Shapiro
Assistant City Solicitor
City of Somerville
93 Highland Avenue
Somerville, MA 02143
Phone: (617) 625-6600, ext. 4409
Fax: (617) 776-8847
dshapiro@somervillema.gov
This message and any attached documents contain information which may be
confidential, subject to privilege or exempt from disclosure under
applicable law. These materials are intended only for the use of the
intended recipient. If you are not the intended recipient of this
transmission, you are hereby notified that any distribution, disclosure,
printing, copying, storage, modification or the taking of any action in
reliance upon this transmission is strictly prohibited. Delivery of
this message to any person other than the intended recipient shall not
compromise or waive such confidentiality, privilege or exemption from
disclosure as to this communication. If you have received this
communication in error, please immediately notify the sender and delete
the message from your system. Thank you.
From: Shawn Musgrave
Mr. Shapiro,
Apologies for not seeing the second check -- I'll be sure to get that out today.
It would be great if you could return the duplicate check for $48.08.
Best,
Shawn
From: David Shapiro
Shawn,
Thank you for your response. We will send the duplicate check back to you this week.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Oct. 3, 2013. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
From: Susan Tkaczuk
Dear Mr. Musgrave,
Attached are the documents responsive to your request in this matter. Please note, Attorney David Shapiro already sent these documents to you on 10/28/2013 via email. Thanks for your attention to this matter. Please let us know if there are any problems in this regard.
Susan Tkaczuk
Paralegal
City Hall, Law Department
93 Highland Avenue
Somerville, MA 02143
(617) 625-6600 x 4402
www.somervillema.gov
This message and any attached documents contain information which may be confidential, subject to privilege or exempt from disclosure under applicable law. These materials are intended only for the use of the intended recipient. If you are not the intended recipient of this transmission, you are hereby notified that any distribution, disclosure, printing, copyng, storage, modification or the taking of any action in reliance upon this transmission is strictly prohibited. Delivery of this message to any person other than the intended recipient shall not compromise or waive such confidentiality, privilege or exemption from the disclosure as to this communication. If you have received this communication in error, please immediately notify the sender and delete the message from your system.
From: Shawn Musgrave
Hello,
I've finally had a chance to review the responsive documents. While the policies for reimbursement were sent, the second half of our request remains unfulfilled:
-A record of the total amount of compensated absences that are recorded as liabilities for FY2011, FY2012 and FY2013
Please indicate whether these responsive documents were gathered in response to our request.
Best,
Shawn
From: David Shapiro
Mr. Musgrave,
Page 5 of what was previously sent to you has the requested information and referenced publications.
David Shapiro
David P. Shapiro
Assistant City Solicitor
City of Somerville
93 Highland Avenue
Somerville, MA 02143
Phone: (617) 625-6600, ext. 4409
Fax: (617) 776-8847
dshapiro@somervillema.gov
This message and any attached documents contain information which may be confidential, subject to privilege or exempt from disclosure under applicable law. These materials are intended only for the use of the intended recipient. If you are not the intended recipient of this transmission, you are hereby notified that any distribution, disclosure, printing, copying, storage, modification or the taking of any action in reliance upon this transmission is strictly prohibited. Delivery of this message to any person other than the intended recipient shall not compromise or waive such confidentiality, privilege or exemption from disclosure as to this communication. If you have received this communication in error, please immediately notify the sender and delete the message from your system. Thank you.
From: Shawn Musgrave
Mr. Shapiro,
Apologies for the oversight -- at quick glance I had assumed this was a copy of my request letter. Thank you for clarifying and for your help with this request.
Best,
Shawn
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