Vendor evaluation, selection & purchasing

RE: Public Disclosure Request # P2013-1567

Dear Mr. Rachner,

This letter is in response to your public disclosure request dated May 15, 2013 and received by Seattle Police Department’s Public Disclosure Unit on May 15, 2013 for records related to technical solutions. We still need additional time to respond to your request and apologize for the delay. We anticipate a response to you on or about June 24, 2013.

This additional time is used to research this request, collect responsive records, and/or prepare records for dissemination. Please note: Seattle Police Department currently receives approximately 4,000 public disclosure requests annually. The current volume of Public Disclosure Requests combined with SPD staffing and City-wide budget cuts requires this additional time.

If you have any questions, please contact the Public Disclosure Desk at 206-684-5481.

PDR # P2013-1567

Mr. Rachner:

The purpose of this email is to provide you with a status update. Due to current workload and available staffing the Department needs additional time to complete our research into your request and to review potentially responsive documents. At this time the Department anticipates having an installment ready on or about July 12, 2013.

If you have any questions, you can contact our Public Disclosure Desk at 206-684-5481.

PDR # P2013-1567

Mr. Rachner:

The purpose of this email is to provide you with another status update regarding your request. The Department is still working on locating responsive documents to your request and needs additional time to do this. At this time the Department anticipates having an installment of records ready for you on or about July 26, 2013.

We appreciate your continued patience.

If you have any questions, you can contact our Public Disclosure Desk at 206-684-5481.

Thank you,
Sheila


Sheila Friend Gray
Public Disclosure Unit Manager
Seattle Police Department
206-733-9313
Sheila.FriendGray@Seattle.gov

PDR # P2013-1567

Mr. Rachner:

This email is in further response to your public disclosure request.

The Department has interpreted your request to be for records that the Seattle Police Department has in its possession for requests for proposals (RFPs), proposals, requirements (which are located in the RFPs), purchase orders or purchasing contracts relating to technical solutions to enable support for in-car video, holding cell video and officer worn video. If any of this is incorrect, please clarify your request.

Please note that the official record for any City of Seattle Requests for Proposals (RFPs) and proposals received are kept by the City Purchasing Office, which is part of the Finance and Administrative Services Department. Their website is http://www.seattle.gov/purchasing/ .

A first installment of records is ready to be picked up at the Public Request Unit front counter, 1st floor of Seattle Police Department Headquarters, 610 5th Ave. Their hours are Monday through Friday, 8:00 AM to 5:00 PM.

The fee for this installment is $1.00 for 1 CD @ $1.00/CD.

If you are unable to pick up your request, please send a check payable to the City of Seattle for $1.60 (to cover postage) with a copy of this email to:
Seattle Police Department
Attn: Public Request Unit
PO Box 34986
Seattle, WA 98124-4986

At this time, the Department anticipates having your next installment of records on or about August 16, 2013.

You may file a written appeal of this response with the Chief of Police within ten (10) business days from the date of this letter. Please include your name and address and a copy of this letter together with a brief statement identifying the basis of the appeal. Please mail or deliver your appeal to:

Chief of Police

Seattle Police Department

PO Box 34986

Seattle, WA 98124-4986

If you have any questions, you can contact our Public Disclosure Desk at 206-684-5481.

PDR # P2013-1567

Mr. Rachner:

This email is in further response to your public disclosure request.

The Department has your second installment of records ready for pick up at the Public Request Unit front counter, 1st floor of Seattle Police Department Headquarters, 610 5th Ave. Their hours are Monday through Friday, 8:00 AM to 5:00 PM.

This second installment includes:

1. Vendor utilization report for vendor Coban

2. Purchase log for Coban

3. A copy of Entrance Controls contract that was used to purchase the cameras for the holding cells.

The first two items are lists that were downloaded. If you need copies of the actual paperwork that supports each purchase, please let us know. If you want copies of any paperwork associated with the items on the list, please note that it may take the Department considerable time to complete the request. We will leave your request open for 30 days or until September 9, 2013. If the Department does not hear from you by then, the Department will officially close your request.

The fee for this installment is $1.00 for 1 CD @ $1.00/CD.

If you are unable to pick up your request, please send a check payable to the City of Seattle for $1.60 (to cover postage) with a copy of this email to:
Seattle Police Department
Attn: Public Request Unit
PO Box 34986
Seattle, WA 98124-4986

If you have any questions, you can contact our Public Disclosure Desk at 206-684-5481.