FOIA - Shared Mailboxes (email) (Seattle Police Department)

J Ader filed this request with the Seattle Police Department of Seattle, WA.

It is a clone of this request.

Tracking #

P110278-110222

Multi Request FOIA - Shared Mailboxes (email)
Status
Completed

Communications

From: J Ader

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

From: Seattle Police Department

At this time, the Seattle Police Department’s Legal Unit is operating under a backlog of over 2, 000 open requests. We deeply appreciate your understanding and patience as we work diligently to respond to all pending requests.


Dear J Ader:

Thank you for using the Seattle Police Public Records Request Center.

Your request was received on November 02, 2022and the reference number is P110278-110222.

If the City's representative entered your request into the system and you didn't specifically register:

* Access the Police Public Records Request Center
* Access the "My Records Request Center"
* Access the "View My Requests"
* Enter the E-Mail below (should be the E-Mail you gave the representative)
* At the login prompt click the forgotten password link
* You will be sent a temporary password to login and then change to a permanent password
Please use the center to track the progress of your requests, pay for your requests online, and download your records!

Here is your login: requests@muckrock.com
Request Summary Incident Information (if provided):

* Incident Number:
* Incident Date:
* Incident Time:
* Incident Location:
* Investigating Officers:
Request Description and Details (as provided):

* Overall Description:
To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A CSV export of your agency's Shared Mailboxes (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide for more info ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Date Created

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox -ResultSize Unlimited -RecipientTypeDetails SharedMailbox | Select Name,PrimarySmtpAddress,WhenCreated | Export-CSV -Path .\SharedMailboxes_$((Get-Date).ToString('MM-dd-yyyy_hh-mm-ss')).csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/

From: Seattle Police Department

11/03/2022

J Ader
requests@muckrock.com

RE: Public Disclosure Request #: P110278-110222

Dear J Ader,

This communication is in response to your public disclosure request.

The purpose of this correspondence is to provide you a status update. Your request status is: Assigned.

If you have any questions, you may send messages using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

At this time, the Seattle Police Department’s Legal Unit is operating under a backlog of over 2, 000 open requests. We deeply appreciate your understanding and patience as we work diligently to respond to all pending requests.

From: Seattle Police Department

--- Please respond above this line ---

11/07/2022

J Ader
requests@muckrock.com

RE: Public Disclosure Request#: P110278-110222

Dear J Ader,

This communication is in response to your public disclosure request received on November 02, 2022.
Pursuant to RCW 42.56.520, this is notification that the Seattle Police Department has received your public disclosure records request and needs additional time to respond.
We will provide the records to you on 12/21/22.
We are initiating the process of researching your request, collecting responsive records, and/or preparing records for dissemination.

If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.

Sincerely,
Marina Yurin
Seattle Police Department
Legal Unit

SPD receives between 7, 000 and 8, 000 public records requests annually and is processing between 2, 500 to 3, 000 open requests at any given time. This may result in a slower than anticipated response to your request. Thank you for your
patience.

As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

From: Seattle Police Department

--- Please respond above this line ---

11/08/2022

J Ader
requests@muckrock.com

RE: Public Disclosure Request#: P110278-110222

Dear J Ader,

This acknowledges receipt of your public disclosure request P110278-110222 received on November 02, 2022.
We interpret your request as follows:
*** " CSV export of *** your agency's Shared Mailboxes" as Seattle Police Department's Shared Mailboxes
If we do not hear from you within 5 business days, we will assume that our interpretation is correct.

If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.

Sincerely,
Marina Yurin
Seattle Police Department
Legal Unit

SPD receives between 7, 000 and 8, 000 public records requests annually and is processing between 2, 500 to 3, 000 open requests at any given time. This may result in a slower than anticipated response to your request. Thank you for your
patience.

As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

From: Seattle Police Department

This email is in further response to your public disclosure records request P110278-110222. The Seattle Police Department has records ready to be released pending payment.

You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
SPD strongly encourages online payments during the COVID-19 Pandemic.

To pay online, please follow these steps:

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: P110278-110222.
* Select the 'View Invoices' button.

* Opens a pop-up window showing your invoice: INV22-P110278-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center. After we receive your payment through the Police Records Request Center Secure Payments, the Public Disclosure Unit will release your records within one to two business days and send you a notice with instructions on how to download the records.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: J Ader


To Whom It May Concern:

Please find enclosed a check for $1.25 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

Seattle Police Department
Washington Public Records Act Office
PO Box 34986
Seattle, WA 98124-4986

#10751
Amount of: $1.25
  • Created — 12/01/2022
  • In Transit — 12/03/2022
  • In Local Area — 12/07/2022
  • Processed For Delivery — 12/07/2022
  • Deposited — 12/22/2022

From: Seattle Police Department

Dear J Ader,

Thank you for your recent payment to the City of Seattle Public Records Request Center on 12/13/2022.
Within one to two business days, you will receive an email from your public disclosure officer indicating your records are available and instructing you on how to retrieve them. Public Disclosure Request Number: P110278-110222 Invoice Number: INV22-P110278-1 Payment Date: 12/13/2022 Invoice Status: Paid

You can view your payments by logging in to the Public Records Request Center.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Seattle Police Department

--- Please respond above this line ---

12/14/2022

J Ader
requests@muckrock.com

RE: Public Disclosure Request#: P110278-110222

Dear J Ader,

Your records have been released and are available on the Public Records Request Center to download.
The records responsive to your request is the CSV export of all SPD shred mailboxes. This concludes Seattle Police Department's response to your request.
To download your records, please:

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Select this request: P110278-110222.
* Select the 'View Files' button.
* You can download records individually or all at the same time by clicking 'Download All'.
* Please save your records as you may only download them from the system three times. If you do not download your records within 30 days of request closure, the link to your records will expire.
If you believe you have received privileged or confidential records in error, please notify the City of Seattle immediately, through the Public Records Request Center or by email. Privileged or confidential records provided or received in error should not be reviewed, used, disseminated, distributed, or copied, and should be destroyed immediately. Thank you in advance for your cooperation.
If you wish to appeal the search, production, or application of any exemption in connection with this request you may submit an appeal in writing to the Seattle Police Legal Unit within ten (10) business days from the date you received your records.
Please include your name and address, a copy of any redacted files, and a copy of this letter together with a brief statement identifying the basis of the appeal.
Please mail or deliver your appeal to:
Seattle Police Department
Attn: Legal Unit
610 Fifth Avenue
P.O. Box 34986
Seattle, WA 98124-4986

If you have any questions, you may send a message using the Police Records Request Center or call the Public Disclosure Desk at 206-684-5481.

Sincerely,
Marina Yurin
Seattle Police Department
Legal Unit

SPD receives between 7, 000 and 8, 000 public records requests annually and is processing between 2, 500 to 3, 000 open requests at any given time. This may result in a slower than anticipated response to your request. Thank you for your
patience.

As a reminder you can login at the Police Records Request Center where you can access Police online information, manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)

Files