FOIA - Email Aliases (Office of the Mayor)

Dear J Ader,

Welcome to the City of Seattle Public Records Request Center (PRRC). Your request was received on March 09, 2023 and is appended below.

The reference number for this request is C124748-030923. You will see this number in the title of any communications about this request.

You will hear from a Public Disclosure Officer within five business days regarding the status of your request.

Please visit the City of Seattle Public Records Request Center where you can manage your profile and access your request. Your login ID is: requests@muckrock.com

If a Public Disclosure Officer submitted your public disclosure request into the PRRC on your behalf, please login and complete your new user account by following these steps:

* Access the Public Records Request Center
* Select 'Forgot my Password'
* Enter your 'Login ID' (email address)
* A temporary password will be sent to you via email
* Login with the temporary password
You may now visit the PRRC 'My Records Request Center' anytime!

Request C124748-030923:
" To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Name of the alias
- Name of Mailbox

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/

--- Please respond above this line ---

Dear J Ader,
This acknowledges receipt of your public disclosure request C124748-030923 received on March 09, 2023 regarding: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Name of the alias
- Name of Mailbox

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
Pursuant to RCW 42.56.520, this is notification that the City of Seattle has received your public disclosure request. At this time, we anticipate that we will be able to provide the requested records or a first installment of records on or about April 25, 2023.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle

--- Please respond above this line ---

Dear J Ader,
This email is in response to your public disclosure request C124748-030923 received on March 09, 2023 regarding the following: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Name of the alias
- Name of Mailbox

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
I need to clarify that I am able to produce records for the Mayor's Office only. Unless I hear back from you with clarification, I'll assume that you were intending to request records only from the Mayor's Office. Please let me know within five business days if that is incorrect.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle

Dear J Ader,

Records in response to your public disclosure request C124748-030923 received on March 09, 2023 are now available. The cost for the records is as follows:

Invoice Number: INV23-C124748-1
Total: $1.25

To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Find this request: C124748-030923.
* Select the 'View Invoices' button.

* Opens a pop-up window showing your invoice: INV23-C124748-1.
* Click on the invoice and then the 'Pay Now' button.
* Continue processing your payment.
* Select 'Done'.
* Once the payment process is done, you are returned to the Public Records Request Center.
* After your payment is successful you will receive an email from our payments center.
Once your payment has been approved, we will send you an email with instructions on how to download your records. Note that City staff must manually upload records. Records will be available one to two business days after payment.

Please let your public disclosure officer (PDO) know if you are unable to pay online; your PDO will work with you on alternative ways to make your payment.

You have 30 days from today's date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

--- Please respond above this line ---

Dear J Ader,
Records are now available in response to your request C124748-030923 regarding the following: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

A CSV export of your agency's Email Aliases (see https://learn.microsoft.com/en-us/microsoft-365/admin/email/add-another-email-alias-for-a-user?view=o365-worldwide ) including the following parameters for every shared mailbox:

- Primary SMTP Address
- Name of the alias
- Name of Mailbox

A simple way to retrieve this is by having a member of IT (such as a System Administrator) run the following command in Exchange Online PowerShell (if email is hosted in a Microsoft Exchange environment):

Get-Mailbox | Select-Object DisplayName,RecipientType,PrimarySmtpAddress, @{Name="Aliases";Expression={$_.EmailAddresses | Where-Object {$_ -clike "smtp:*"}}} | Export-Csv ./email_aliases.csv

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

J Ader

Upload documents directly: https://www.muckrock.com/
The records being made available to you at this time include the following: a spreadsheet containing responsive information to your request.
To download your records, please:

* Navigate to the Public Records Request Center.
* Select 'My Records Request Center'.
* Select 'View My Requests'. You may be asked to login.
* Select this request: C124748-030923.
* Select the 'View Files' button.
* You can download records individually or all at the same time by clicking 'Download All'.
* Please save your records as you may only download them from the system three times. If you do not download your records within 30 days of request closure, the link to your records will expire.
If you believe you have received privileged or confidential records in error, please notify the City of Seattle immediately, through the Public Records Request Center or by email. Privileged or confidential records provided or received in error should not be reviewed, used, disseminated, distributed, or copied, and should be destroyed immediately. Thank you in advance for your cooperation.
We have provided all records responsive to your request. Your request is now closed.
Sincerely,
Kyle Ponton-Welty
Office of the Mayor
City of Seattle

Dear J Ader,

Thank you for your recent payment to the City of Seattle Public Records Request Center on 05/25/2023.
Within one to two business days, you will receive an email from your public disclosure officer indicating your records are available and instructing you on how to retrieve them. Public Disclosure Request Number: C124748-030923 Invoice Number: INV23-C124748-1 Payment Date: 05/25/2023 Invoice Status: Paid

You can view your payments by logging in to the Public Records Request Center.
Please add seattle@mycusthelp.net to your E-mail contacts/address book to ensure delivery of the record center E-mails to your Inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.