E-mail with Neighborhood Safety Alliance, Speak Out Seattle, Safe Seattle (Seattle City Council)

Phil Mocek filed this request with the Seattle City Council of Seattle, WA.
Tracking #

C017664-090717

Est. Completion Oct. 12, 2017
Status
Fix Required

Communications

From: Phil Mocek

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

E-mail since September 1, 2016, between Seattle City Council (any or all members and/or staff) and any or all members of Neighborhood Safety Alliance, Speak Out Seattle, and Safe Seattle, which include:

- Jennifer Aspelund
- Jalair Box
- Harley Lever
- Cindy Pierce
- David Preston
- Susan Rubstello
- Susie Rubstell
- Gretchen Taylor

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: City of Seattle Public Records Request Center

Dear , Welcome to the City of Seattle Public Records Request Center (PRRC). Your request was received on September 07, 2017 and is appended below. (http://www.seattle.gov/public-records/public-records-request-center) The reference number for this request is C017664-090717.  You will see this number in the title of any communications about this request. You will hear from a Public Disclosure Officer within five business days regarding the status of your request. Please visit the City of Seattle Public Records Request Center where you can manage your profile and access your request. Your login ID is: requests@muckrock.com (http://www.seattle.gov/public-records/public-records-request-center) If a Public Disclosure Officer submitted your public disclosure request into the PRRC on your behalf, please login and complete your new user account by following these steps: Access the Public Records Request Center Select 'Forgot my Password' Enter your 'Login ID' (email address) A temporary password will be sent to you via email Login with the temporary password You will be asked to create a new password You may now visit the PRRC 'My Records Request Center' anytime! (http://www.seattle.gov/public-records/public-records-request-center) Request C017664-090717:

From: City of Seattle Public Records Request Center

--- Please respond above this line ---
09/07/2017
Good afternoon, This acknowledges receipt of your public disclosure request C017664-090717 received on September 07, 2017 regarding: TO: [muckrockseattle@mycusthelp.net]September 7, 2017Seattle City Council700 Fifth Ave.Suite 5200Seattle, WA 98104To Whom It May Concern:Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:E-mail since September 1, 2016, between Seattle City Council (any or all members and/or staff) and any or all members of Neighborhood Safety Alliance, Speak Out Seattle, and Safe Seattle, which include: - Jennifer Aspelund - Jalair Box - Harley Lever - Cindy Pierce - David Preston - Susan Rubstello - Susie Rubstell - Gretchen TaylorThe requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.Sincerely,Phil Mocek------Filed via MuckRock.comE-mail (Preferred): 42821-04239753@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/city-council-219/e-mail-with-neighborhood-safety-alliance-speak-out-seattle-safe-seattle-seattle-city-council-42821/?uuid-login=16e6b732-1a9b-4a87-a56b-91f7ac91c26f&email=muckrockseattle%40mycusthelp.net#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRockDEPT MR 42821411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.------ Please be aware that I can only respond with respect to records in the custody of my department. Since you are requesting records from Seattle City Council, I am forwarding your request to the Legislative Department. They will be responding to you directly regarding the records in their custody. At this time, the City anticipates that it will be able to provide the requested records or a first installment of records on or about October 9, 2017.
Sincerely, Susan Williams
Public Disclosure Advisor
To monitor the progress, update this request, make payments and download your responsive records please log into the
Public Records Request Center. (http://www.seattle.gov/public-records/public-records-request-center)

From: City of Seattle Public Records Request Center

Hello,
Unfortunately the E-mail you sent the City of Seattle is not associated with a records request in our Public Records Request Center and we are unable to route or post your message. If you altered the subject line of the E-mail, please note that doing that will cause this issue. Please return to the City of Seattle Public Records Request Center where you can update any existing request(s). Please use the Public Records Request Center on Seattle.gov where you can manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Subject: RE: Public Records Request #C017664-090717 Body: TO: [seattle@mycusthelp.net]October 9, 2017Seattle City Council700 Fifth Ave.Suite 5200Seattle, WA 98104This is a follow up to request number C017664-090717:To Whom It May Concern:I'm following up on the following Public Records request, copied below, and originally submitted on Sept. 7, 2017. You had previously indicated that it would be completed on Oct. 9, 2017. I wanted to check on the status of my request, and to see if there was a new estimated completion date. You had assigned it reference number #C017664-090717.Thanks for your help, and let me know if further clarification is needed.---On Sept. 7, 2017: This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: City of Seattle Public Records Request Center

--- Please respond above this line ---

Dear Phil,

I am writing on behalf of the Legislative Department's Public Disclosure Office to let you know that we need some additional time to prepare an installment of records for you, perhaps 2-3 days. Please feel free to reach out with any questions.

Thank you for your understanding,

Ariel Schneier
Public Disclosure Analyst
206-733-9597
To monitor the progress, update this request, make payments and download your responsive records please log into the
Public Records Request Center. (http://www.seattle.gov/public-records/public-records-request-center)

From: City of Seattle Public Records Request Center

--- Please respond above this line ---

Hi Phil,

Your records are ready and can be downloaded once you pay the invoice. You will receive an automated message with instructions on how to pay.

Feel free to reach out with any questions.

Best,

Ariel Schneier
Public Disclosure Analyst
City of Seattle, Legislative Department
206-733-9597
To monitor the progress, update this request, make payments and download your responsive records please log into the
Public Records Request Center. (http://www.seattle.gov/public-records/public-records-request-center)

From: City of Seattle Public Records Request Center

Dear ,
Records in response to your public disclosure request
C017664-090717 received on September 07, 2017 are now available. The cost for the records is as follows:
Invoice Number: INV17-C017664-1
Total:
$1.25
To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.
Once your payment has been approved, we will send you an email with instructions on how to download your records.
Note that City staff must manually upload records. Records will be available one to two business days after payment.
Please let your public disclosure officer (PDO) know if you are unable to pay online; your PDO will work with you on alternative ways to make your payment.
You have 30 days from today’s date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
Please add
seattle@mycusthelp.net to your email contacts/address book to ensure delivery of the record center emails to your inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email originating from an unmonitored email account. Please DO NOT REPLY.

From: MuckRock.com

To Whom It May Concern:

Please find enclosed a check for $1.25 to satisfy the fee associated with the attached public records request.

Thank you.

From: Seattle City Council

--- Please respond above this line ---
Hi Phil, We have received your payment, and your first installment of records are ready to download. To download your installment, please: • Navigate to Public Records Request Center • Select 'My Records Request Center'
• View your requests and select this request, C017664-090717
• Select the 'Details' button
• A link to your records will be listed under the 'Attachments' section

Please save your records as you may only download them from the system three times. • If you do not download your records within 30 days from today, we may close your request.
At this time I expect the next installment to be ready by Nov. 17.
Best Regards,
Ariel Schneier
To monitor the progress, update this request, make payments and download your responsive records please log into the
Public Records Request Center. (http://www.seattle.gov/public-records/public-records-request-center)

From: Phil Mocek

Dear Ms. Schneier:

As I wrote when I submitted my request almost two months ago: I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

If you instead opt, as public agencies are allowed by RCW 42.56.520(1)(b), to provide specific links to the locations where these records are stored on your agency's website--available for all to see at any time, not hidden behind a paywall, stored in a third-party workflow management system at the pleasure of said third party, or buried under a rock outside of your office building that will move to reveal these public records if I stand over it and say some magic words--I will be happy to download them in lieu of receiving copies of them as requested.

I have already mailed a check for the fee of one dollar and twenty five cents as agreed. I trust you have received and deposited it.

Cordially,
Phil Mocek

From: Seattle City Council

Hello,
Unfortunately the E-mail you sent the City of Seattle is not associated with a records request in our Public Records Request Center and we are unable to route or post your message. If you altered the subject line of the E-mail, please note that doing that will cause this issue. Please return to the City of Seattle Public Records Request Center where you can update any existing request(s). Please use the Public Records Request Center on Seattle.gov where you can manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Subject: RE: Public Records Request #C017664-090717 Body: TO: "City of Seattle Public Records Request Center"[seattle@mycusthelp.net]October 24, 2017Seattle City Council700 Fifth Ave.Suite 5200Seattle, WA 98104This is a follow up to request number C017664-090717:Dear Ms. Schneier:As I wrote when I submitted my request almost two months ago: I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.If you instead opt, as public agencies are allowed by RCW 42.56.520(1)(b), to provide specific links to the locations where these records are stored on your agency's website--available for all to see at any time, not hidden behind a paywall, stored in a third-party workflow management system at the pleasure of said third party, or buried under a rock outside of your office building that will move to reveal these public records if I stand over it and say some magic words--I will be happy to download them in lieu of receiving copies of them as requested.I have already mailed a check for the fee of one dollar and twenty five cents as agreed. I trust you have received and deposited it.Cordially,Phil MocekFiled via MuckRock.comE-mail (Preferred): 42821-04239753@requests.muckrock.comUpload documents directly: https://www.muckrock.com/accounts/agency_login/city-council-219/e-mail-with-neighborhood-safety-alliance-speak-out-seattle-safe-seattle-seattle-city-council-42821/?email=seattle%40mycusthelp.net&uuid-login=aefd5c13-35df-4ece-938b-20fc692b9e15#agency-replyIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 42821411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On Oct. 23, 2017: This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Seattle City Council

Dear ,
Records in response to your public disclosure request
C017664-090717 received on September 07, 2017 are now available. The cost for the records is as follows:
Invoice Number: INV17-C017664-2
Total:
$1.25
To pay online, please follow these steps:
Please note that you will need to disable any pop-up blockers to make a payment using the system.
Once your payment has been approved, we will send you an email with instructions on how to download your records.
Note that City staff must manually upload records. Records will be available one to two business days after payment.
Please let your public disclosure officer (PDO) know if you are unable to pay online; your PDO will work with you on alternative ways to make your payment.
You have 30 days from today’s date to pay for your records. If the City does not receive your payment within this time period, your request will be considered abandoned, and you will need to submit a new request.
Please add
seattle@mycusthelp.net to your email contacts/address book to ensure delivery of the record center emails to your inbox. (mailto:seattle@mycusthelp.net)
This is an auto-generated email originating from an unmonitored email account. Please DO NOT REPLY.

From: Phil Mocek

To Whom It May Concern:

Please find enclosed a check for $1.25 to satisfy the fee associated with the attached public records request.

Thank you.

From: Seattle City Council

--- Please respond above this line ---

Hello MuckRock,

I apologize for the delay in releasing these records. They are ready for download.  We received your check on January 4, 2018 which was postmarked at December 29, 2017.  Due to that delay in this release, I have torn up your check no. 1540 and am waiving the fee.

Your request will remain closed due to the elapse of 30-days following invoicing .

If you have questions, please feel free to call.  I am at (206) 684-8159.

Best regards,

Matt Jaeger
To monitor the progress, update this request, make payments and download your responsive records please log into the
Public Records Request Center. (http://www.seattle.gov/public-records/public-records-request-center)

From: Phil Mocek

Hi, Matt. Thank you for waiving the $1.25 fee previously demanded and destroying the check I mailed. Could you please send the responsive records as requested nearly five months ago? On September 7, 2017, I wrote, "I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not." I repeated this and added additional explanation in my e-mail message of October 24, 2017 to Ariel Schneier.

I wish to receive records as requested and in accordance with RCW 42.56.520. As I suspect you are aware, the law allows you to provide "an internet address and link on [your] agency's web site to the specific records requested" in lieu of sending them to a requester, so long as the requester does not inform you of his or her inability to access the Internet for such use. The law does not allow you to require that a requester register with your or a third-party records management system, authenticate to that system, and use that system to "navigate" to a private location where you effectively hid those records for that requester alone to find. I wish neither to opt for such hassle nor to legitimize such a system of obscured and monitored access to ostensibly-public records by participating in it.

If the law allowed this alternative to providing records as requested--register, login, "click around," etc.--and every agency did this, then the public would need to learn to use multiple specific systems--possibly as many as there are public agencies--in order to access our public records instead of simply using the standard interfaces that have served us well across every public agency for decades--human language communicated via postal mail, fax, or e-mail. People talking to other people at the speed of light seems fast enough to satisfy everyone's needs in this context. Storing *public records* in a private location available only by login seems almost as bad an option for the public as having those records filed away in their original, publicly-inaccessible, locations.

If it is not feasible to simply make public records available to the public upon creation of those records--without requiring people to go through a process of requesting, waiting, and receiving copies of those records as we typically must nowadays--then I suggest that you (and other agencies) place records which have been assembled in response to public records requests in a sort of Web-based public reading room, so that other people who wish to see those same records may easily find them in an anonymous and self-service manner, so that search engines may find and index those records, and so that you can provide the specific URLs of those records to requesters, thereby satisfying both your duty under the PRA and your likely desire to streamline your operating procedures by eliminating the need to deliver records, physically or electronically, in response to PRA requests.

Cordially,
Phil Mocek

From: Seattle City Council

Hello,
Unfortunately the E-mail you sent the City of Seattle is not associated with a records request in our Public Records Request Center and we are unable to route or post your message. If you altered the subject line of the E-mail, please note that doing that will cause this issue. Please return to the City of Seattle Public Records Request Center where you can update any existing request(s). Please use the Public Records Request Center on Seattle.gov where you can manage your profile, submit record requests, track your request status, receive and send messages, make payments, view frequently asked questions, and download your records.
Subject: RE: Public Records Request #C017664-090717 Body: TO: "City of Seattle Public Records Request Center"[seattle@mycusthelp.net]Seattle City CouncilPublic Records Office#5200700 5th AvenueSeattle, WA 98104February 7, 2018This is a follow up to request number C017664-090717:Hi, Matt. Thank you for waiving the $1.25 fee previously demanded and destroying the check I mailed. Could you please send the responsive records as requested nearly five months ago?

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