E-mail to and from Emergency Management Director 2014-11-11 - present

Phil Mocek filed this request with the Office of Emergency Management of Seattle, WA.
Tracking # P2014-4155
Est. Completion None
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From: Phil Mocek

To Whom It May Concern:

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records:

To Whom It May Concern:

On Wednesday, November 19, 2014, reporter Ansel Herz [reported][1] the existence of a November 11 e-mail from Seattle Office of Emergency Management Director Barb Graff to dozens of city and county officials. In that report, he quoted Ms. Graff as having stated that "Seattle’s Emergency Operations Center will plan to activate shortly in advance of the decision in much the same way as [they] have for several years for May Day events."

[1]: <http://www.thestranger.com/slog/archives/2014/11/19/seattle-police-are-treating-the-ferguson-grand-jury-decision-like-may-day>

Pursuant to RCW Ch. 42.56 (Public Records Act), I hereby request the following records: all e-mail messages 1) sent by or on behalf of Barb Graff, 2) received by Barb Graff, between November 11, 2014, and the date of processing of this request.

I would prefer the request filled electronically, by e-mail attachment. Please send the original records. Please do not create new records by, for example, printing copies of the original electronic records then digitizing them.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: SPD-PDR, SPD

RE: Public Disclosure Request # P2014-4155

Dear Mr. Mocek,

This letter is in response to your public disclosure request dated November 19, 2014 and received by the Seattle Police Department’s Public Disclosure Unit on November 20, 2014 for all e-mail messages 1) sent by or on behalf of Barb Graff, 2) received by Barb Graff, between November 11, 2014, and the date of processing of this request.
Pursuant to RCW 42.56.520, this is notification that we have received your public disclosure request, and we anticipate it may take up to 2 weeks from the date of this notification to respond. Therefore we anticipate a response to you on or about December 19, 2014.

This additional time is used to research this request, collect responsive records, and/or prepare records for dissemination. Please note: Seattle Police Department currently receives approximately 4,000 public disclosure requests annually.

If you have any questions or need further assistance with this request, please contact the Public Disclosure Desk at 206-684-5481.

Sincerely,

Kathleen M. O’Toole
Chief of Police

Janette Yamashita
Admin Specialist II
Public Disclosure Unit

KO:jy

From: MuckRock.com

To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Nov. 19, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed. You had assigned it reference number #P2014-4155.

Thank you for your help.

From: SPD-PDR, SPD

RE: Public Disclosure Request # P2014-4155

Dear Mr. Mocek,

This letter is in response to your public disclosure request dated November 19, 2014 and received by the Seattle Police Department’s Public Disclosure Unit on November 20, 2014 for all e-mail messages 1) sent by or on behalf of Barb Graff, 2) received by Barb Graff, between November 11, 2014, and the date of processing of this request.
The records you requested are ready for pick-up as the files are too large to send via email.

The copying fee for your request $1.00 (1 CD@ $1.00 per CD)

If you are unable to pick up this request, you may give another person written permission to pick up your request. The person who picks up the request will be asked to show pictured ID in order to receive the responsive record. If at all possible, please bring a copy of this letter with you.

If you are unable to pick up your request, please send a check made payable to the City of Seattle for $1.60 (to cover the copying fee and postage) with a copy of this letter to the Seattle Police Headquarters 610 5th Ave., PO Box 34986 Seattle, WA. 98124

Redactions have been applied throughout the documents pursuant to RCW 42.56.210 and/or other statutes.

· Personal Information of Employees/Volunteers: Residential addresses, residential telephone numbers, personal cell phone numbers, personal e-mail addresses, Social Security Numbers, emergency contact information of employees/volunteers of public agencies held by any public agency in personnel records, public employment related records, or volunteer rosters, or are included in any mailing list of employees or volunteers of the agency are exempt under RCW 42.56.250(3). Explanation: Releasing the information could result in invasion of privacy or identity theft. Disclosure of Social Security Numbers is statutorily prohibited by 26 U.S.C. § 6103, an other statute under RCW 42.56.070.[1]

· DOL Records: Records contain information that was received from the State Department of Licensing, disclosure of which is restricted or prohibited. Disclosure of an individual vehicle owner’s name and address, driver’s license number and VIN to third parties is restricted under RCW 46.12.380 and 18 USC § 2721. RCW 46.52.130 prohibits release to third parties of abstract and certified copies of driving records. Driver’s license photographs and medical or disability information is “highly restricted personal information” and may not be released to third parties under 18 USC § 2721. Explanation: Disclosure of information is statutorily restricted/prohibited and would violate the subject’s right to privacy. The information could be used identity theft, fraud or other criminal activity.

· Juvenile Records: The record contains information on a juvenile, which is confidential, and may not be released to the public except by court order or written consent under provisions of RCW 13.50.050 (records relating to commission of juvenile offenses) and RCW 13.50.100(3) and/or RCW 13.50.100(4)(a)and(b) (records not relating to commission of juvenile offenses.) Explanation: Agencies are prohibited from disclosing information related to juveniles without a court order or written consent because disclosure is statutorily prohibited and would violate the subject’s right to privacy.

· Computer/Telecom Passwords / Security / Internal-Use Only Phone Numbers: Information regarding the infrastructure and security of computer and telecommunications networks, consisting of security passwords, security access codes and programs, access codes for secure software applications, security and service recovery plans, security risk assessments, and security test results are exempt from disclosure pursuant to RCW 42.56.420(4). Explanation: Unauthorized access to the information could disrupt police operations, negatively affect police investigations, endanger citizens/law enforcement personnel, result in theft, fraud or other criminal activity, and expose law enforcement personnel to harassment.

We have not prepared a detailed exemption log for records because only limited information has been redacted from the responsive records. The information normally provided in an exemption log, such as title, author, recipient, subject, and number of pages, is readily ascertainable by looking at the redacted records.

You may file a written appeal of this response with the Chief of Police within ten (10) business days from the date of this letter. Please include your name and address and a copy of this letter together with a brief statement identifying the basis of the appeal. Please mail or deliver your appeal to:

Chief of Police
Seattle Police Department
PO Box 34986
Seattle, WA 98124-4986

This concludes the Seattle Police Department’s response to your request.

If you have any questions, please contact the Public Disclosure Desk at 206-684-5481.

Sincerely,

Kathleen M. O’Toole
Chief of Police

Bonnie Voegele
Records Manager

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