Police and City Council Communications around Food Not Bombs (City of Santa Cruz FOIA)

Good Afternoon,

This email is in response to your request for Public Records from the City of Santa Cruz that was received today.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

Your request, as submitted cannot be processed as it is overly broad. Please provide the names of the specific City employees, or a specific department(s) whose emails you would like searched. Please note: We do not have the necessary software to search all City email accounts, each individual will need to search their own and provide the responsive records.

Requested Records:

"All emails, memos, memorandums, notes, or other internal communications pertaining to the following non-case-sensitive keywords: Food Not Bombs, the acronym "FNB", clock tower, Keith McHenry, or ORDINANCE NO. 2022-05 ("AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ AMENDING SANTA CRUZ MUNICIPAL CODE CHAPTER 10.65 - PUBLIC GATHERING AND EXPRESSION EVENTS") from January 1, 2022 to the date that this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not."

We will begin processing your request upon receiving clarification as noted above. Please let me know if you have any questions.

Sincerely,

Julia Wood
Deputy City Clerk Administrator
City of Santa Cruz
831-420-5038

Public Records Requests may be submitted online via the Public Records Request form or by hard copy form available at the City Clerk's Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.

RESPONSE TO PUBLIC RECORDS ACT REQUEST – CITY CLERK
(CA. Gov’t Code §6250 et seq.)

Re: PUBLIC RECORDS ACT REQUEST RECEIVED ON ­Friday, June 3, 2022

The City of Santa Cruz responds to your public records request for information received on the above-referenced date, ­Friday, June 3, 2022 as indicated below.

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

The City has extended its time to respond to your request to ­Monday, June 27, 2022 pursuant to the California Public Records Act, Government section 6250 et seq. (the “CPRA”), for the following reason:

☒ Government Code § 6253(c)(2) • The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records that are demanded in a single request.

Requested Records:
“All emails, memos, memorandums, notes, or other internal communications from January 1, 2022 to present pertaining to the following non-case-sensitive keywords:

• Food Not Bombs, the acronym
• FNB
• clock tower
• Keith McHenry

· ORDINANCE NO. 2022-05.”

We appreciate your patience while we thoroughly process your request. Please contact us if you have any questions.

Karlee Suba
Records Coordinator
City of Santa Cruz
831-420-5034

RESPONSE TO PUBLIC RECORDS ACT REQUEST – CITY CLERK
(CA. Gov’t Code §6250 et seq.)

Re: PUBLIC RECORDS ACT REQUEST RECEIVED ON ­Friday, June 3, 2022

The City of Santa Cruz responds to your public records request for information received on the above-referenced date, ­Friday, June 3, 2022 as indicated below.

All emails, memos, memorandums, notes, or other internal communications pertaining to the following non‐case‐sensitive keywords: Food Not Bombs, the acronym ‘FNB’, clock tower, Keith McHenry, or ORDINANCE NO. 2022‐05 (‘AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ AMENDING SANTA CRUZ MUNICIPAL CODE CHAPTER 10.65 - PUBLIC GATHERING AND EXPRESSION EVENTS’) from January 1, 2022 to the date that this request is processed.

And narrowed as follows:

Please provide the names of the specific City employees, or a specific department(s) whose emails you would like searched.

Matt Huffaker
Suzanne Haberman
Laura Schmidt
Elizabeth Smith
Larry Imwalle
Sonja Brunner
Martine Watkins
Sandy Brown
Justin Cummings
Renee Golder
Shebreh Kalantari-Johnson
Donna Meyers
Bonnie Bush
Bonnie Lipscomb

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

After conducting a reasonable search for requested records, the City Clerk, in consultation with Stephanie Duck, Deputy City Attorney, determined that certain responsive records or portions of responsive records are exempt from disclosure under the CPRA. Specifically, some records are:
☒ redacted
☒ withheld

pursuant to the following exemption(s):

☒ Attorney-Client Privilege • Gov’t Code §6254(k)
☒Drafts • Gov’t Code § 6254(a)
☒ Public Interest (“Catchall”) Exemption • Gov’t Code § 6255 • After careful consideration, based on the facts of the particular case and/or the nature of the records requested, we have determined that the public interest in nondisclosure clearly outweighs the public interest served in disclosure of the record(s).

Notwithstanding these exemption(s), the City will produce public records responsive to your California Public Records Act request. These records will be disclosed on or about 8/26/2022.

The City will provide an amended response listing the applicable exemptions after it has reviewed and produced all non-exempt responsive records. Non-exempt responsive records will be produced in batches.

Thank you,

Karlee Suba
Records Coordinator
City of Santa Cruz
831-420-5034

Public Records Requests may be submitted online via the Public Records Request form or by hard copy form available at the City Clerk’s Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.

RESPONSE TO PUBLIC RECORDS ACT REQUEST – CITY CLERK
(CA. Gov’t Code §6250 et seq.)

Re: PUBLIC RECORDS ACT REQUEST RECEIVED ON ­Friday, June 3, 2022

The City of Santa Cruz responds to your public records request for information received on the above-referenced date, ­Friday, June 3, 2022 as indicated below.

All emails, memos, memorandums, notes, or other internal communications pertaining to the following non‐case‐sensitive keywords: Food Not Bombs, the acronym ‘FNB’, clock tower, Keith McHenry, or ORDINANCE NO. 2022‐05 (‘AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA CRUZ AMENDING SANTA CRUZ MUNICIPAL CODE CHAPTER 10.65 - PUBLIC GATHERING AND EXPRESSION EVENTS’) from January 1, 2022 to the date that this request is processed.

And narrowed as follows:

Please provide the names of the specific City employees, or a specific department(s) whose emails you would like searched.

Matt Huffaker
Suzanne Haberman
Laura Schmidt
Elizabeth Smith
Larry Imwalle
Sonja Brunner
Martine Watkins
Sandy Brown
Justin Cummings
Renee Golder
Shebreh Kalantari-Johnson
Donna Meyers
Bonnie Bush
Bonnie Lipscomb

Under the California Public Records Act (CPRA) you are entitled to copies of identifiable, non-exempt public records (Govt. Code section 6253). Please note that the CPRA requires the City to provide access to, or copies of, records responsive to your request which are in its possession, subject to certain exceptions. The CPRA does not require the City to provide information, answer questions, or create records which do not exist.

After conducting a reasonable search for requested records, the City Clerk, in consultation with Stephanie Duck, Deputy City Attorney, determined that certain responsive records or portions of responsive records are exempt from disclosure under the CPRA. Specifically, some records are:
☒ redacted
☒ withheld

pursuant to the following exemption(s):
☒ Attorney-Client Privilege • Gov’t Code §6254(k)
☒Drafts • Gov’t Code § 6254(a)
☒ Public Interest Exemption • Gov’t Code § 6255 • After careful consideration, based on the facts of the particular case and/or the nature of the records requested, we have determined that the public interest in nondisclosure of personal information such as home addresses, telephone numbers, email addresses, and remote meeting login passwords, clearly outweighs the public interest served in disclosure of the record(s) in order to protect the privacy or identity of individuals.
☒ Public Interest Exemption • Gov’t Code § 6255 • After careful consideration, based on the facts of the particular case and/or the nature of the records requested, we have determined that the public interest in nondisclosure of internal correspondence which shows the deliberative process and negotiation strategy of city staff clearly outweighs the public interest served in disclosure of the record(s), in order to prevent a chilling on frank discussions of legal or policy matters. See Times Mirror Co. v. Superior Court, 53 Cal. 3d 1325, 1342 (1991).

Notwithstanding these exemption(s), the City will produce public records responsive to your California Public Records Act request. These records:
☒ will be available at the following link for 30 days: https://cityofsantacruz.sharefile.com/d-se950f3fb50c54d96b1ed5fe2a3e09769

Thank you,

Karlee Suba
Records Coordinator
City of Santa Cruz
831-420-5034

Public Records Requests may be submitted online via the Public Records Request form or by hard copy form available at the City Clerk’s Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.

Hello Mr. Mayer,

We are sorry for the inconvenience. We will be working throughout the week to extract each individual file from the PDF Portfolios. We should have accessible records to you by the end of this week.

Please let me know if you have any questions.

Thank you,

Karlee Suba
Records Coordinator
City of Santa Cruz
831-420-5034

Public Records Requests may be submitted online via the Public Records Request form or by hard copy form available at the City Clerk’s Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.

Good Morning Mr. Mayer,

You will find the extracted public records responsive to your California Public Records Act request at the following link for 30 days: https://cityofsantacruz.sharefile.com/d-s3dd7dc8dc4564da2abc544879e7a5bb1

Please let me know if you continue to have issues with these files and if you have any questions.

Thank you,

Karlee Suba
Records Coordinator
City of Santa Cruz
831-420-5034

Public Records Requests may be submitted online via the Public Records Request form or by hard copy form available at the City Clerk’s Office located at 809 Center Street, Room 9, Santa Cruz, CA 95060.

Please note: Public Record Act Requests submitted via email, fax, USPS, or dropoff after 5:00 p.m. on a business day, Saturdays, Sundays, or holidays will be processed as received on the next open business day. The 10-day response period begins when the request is received.