Communication Services Contract - California - 2018 (Santa Clara County Sheriff)

Beryl Lipton filed this request with the Santa Clara County Sheriff of Santa Clara County, CA.
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the California Public Records Act, I hereby request the following records:

Contracts and invoices related to the use of communication services at any and all county correctional or detention facility locations under the jurisdiction of this agency. This may encompass telecommunication, kiosk, and mobile tablet services.

Please provide the following relevant materials.

• Any and all open or active Requests for Proposal or similar solicitations regarding the provision, installation, maintenance, or use of communication services. If available or applicable, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

• Any and all active contracts regarding the provision, installation, maintenance, financial requirements, associated commissions, or use of communication services. Please include all associated supplemental materials, including any and all attachments, amendments, and exhibits. Please provide any other materials regarding the terms of service, including the term and expiration date of the current contract, as well as any optional contract extensions. Please include the name of the current telecommunication provider, as well as the services currently being provided pursuant to the agreement. Relevant companies include, but are not limited to, CenturyLink, City Tele Coin, ICSolutions, JPay, and Securus Technologies.

• Any and all financial reports, commission reports, revenue reports, and invoices related to the provision, installation, maintenance, or use of communication services. Please include all usage and fee reports, providing as much segregable data as possible, including, but not limited to, the rate at which the funds were generated, the revenue generated for each service, the timeframe during which the funds were generated, the nature of the communication's payment (collect, prepaid, inmate account), etc. If available, please also provide equivalent materials for video conferencing equipment and other electronic communication and telecommunication services.

Please provide all current contract materials and invoices for the period January 1, 2015 through the date this request is processed.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Beryl Lipton

From:

Dear Mr. Lipton:

This email responds to your California Public Records Act (CPRA) request, submitted via your May 22, 2018 email. The County of Santa Clara’s Office of the Sheriff possesses records responsive to your request.

Because we are still working to search for and identify responsive items, we will review and produce disclosable and responsive records to you on a rolling basis. I will provide you with an estimate as soon as I can regarding how long it will take us to complete review of all records potentially responsive to your request. Of course, we are seeking to complete our review and production as soon as possible.

In producing responsive and disclosable documents to you, we will withhold or redact records that are exempt from disclosure under the CPRA. The following exemptions are among those that may apply:

* Preliminary drafts, notes, or interagency or intra-agency memoranda (Gov. Code, § 6254, subd. (a));
* Records pertaining to litigation (Gov Code, § 6254, subd. (b));
* Intelligence information or investigative or security files or information (Gov. Code, § 6254, subd. (f));
* Records the disclosure of which is exempted or prohibited by federal or state law (Gov. Code, § 6254, subd. (k)), including the following:
* Records protected by the attorney-client privilege and/or work-product privilege (Evid. Code, §§ 915, 952);
* Official information acquired in confidence (Evid. Code, § 1040);
* Criminal offender record information (“CORI”) or summary criminal history information (Pen. Code, §§ 11075, 11105, 13102, 13201, 13300);
* Records submitted in relation to payment of federal or state taxes (26 USC § 6103, Gov. Code § 6254(i));
* Records protected by the deliberative process privilege (Gov. Code, § 6255; Times Mirror Co. v. Superior Court (1991) 53 Cal.3d 1325); and
* Any record exempt from disclosure on the basis that “the public interest served by not disclosing the record clearly outweighs the public interest served by disclosure of the record” (Gov. Code, § 6255; Michaelis, Montanari & Johnson v. Superior Court (2006) 38 Cal.4th 1065).

Kind regards,
Tara Lundstrom

[cid:image001.jpg@01D3FA56.DA688250]

Tara Lundstrom | Deputy County Counsel
Office of the County Counsel, County of Santa Clara
70 West Hedding Street, East Wing, 9th Floor | San José, CA 95110
Office: (408) 299-5946 | Facsimile: (408) 292-7240
tara.lundstrom@cco.sccgov.org<mailto:tara.lundstrom@cco.sccgov.org>

NOTICE TO RECIPIENT: The information in this email is confidential and may be protected by the attorney-client and/or work product privileges. If you received this email in error, any review, use, dissemination, distribution, or copying of it is strictly prohibited. Please notify Administration, Office of the County Counsel, of the error immediately at 408-299-5900 and delete this communication and any attached documents from your system.

From: Santa Clara County Sheriff

Dear Mr. Lipton,

Please find attached records responsive to your California Public Records Act (“CPRA”) request, submitted via your May 22, 2018 email. Please note that the supplier code has been redacted from the attached Summary Commission Reports because it is exempt from disclosure under Government Code section 6254.33.

Kind regards,
Tara Lundstrom

[cid:image002.jpg@01D4019D.5D517620]

Tara Lundstrom | Deputy County Counsel
Office of the County Counsel, County of Santa Clara
70 West Hedding Street, East Wing, 9th Floor | San José, CA 95110
Office: (408) 299-5946 | Facsimile: (408) 292-7240
tara.lundstrom@cco.sccgov.org<mailto:tara.lundstrom@cco.sccgov.org>

NOTICE TO RECIPIENT: The information in this email is confidential and may be protected by the attorney-client and/or work product privileges. If you received this email in error, any review, use, dissemination, distribution, or copying of it is strictly prohibited. Please notify Administration, Office of the County Counsel, of the error immediately at 408-299-5900 and delete this communication and any attached documents from your system.

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