Santa Clara Accela TideMark Contract

Justine Desmond filed this request with the Public Works of Santa Clara, CA.

It is a clone of this request.

Est. Completion None
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Fix Required

Communications

From: Justine Desmond

To Whom It May Concern:

Pursuant to the California Public Records Act (California Government Code §§ 6250), I hereby request the following records:

We are looking for all documents related to Santa Clara contract with Accela to purchase Accela TideMark software, including the original contract, the date, implementation and maintenance costs, total cost, contract duration, and all services rendered.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.

Sincerely,

Justine Desmond

From: Vonna Gissler

Good Day Justine,

I am writing to confirm receipt of your request for information about the City of Santa Clara’s contract with Accela to purchase Accela TideMark software. Thank you for their interest, I will be your point of contact to gather the information that you are seeking. I would like to first clarify your request as it is rather broad. Can you please let me know a date range or the specific information that you are looking for? I want to provide the exact information you are seeking and to make it clearer for me to understand what you need.

I look forward to your response.
Sincerely,

Vonna Gissler

Vonna Gissler | Management Analyst
Information Technology Department
1500 Warburton Avenue | Santa Clara, CA 95050
Direct: 408.615.5537 | Fax: 408.241.3479
www.SantaClaraCA.gov<http://www.santaclaraca.gov/>

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From: Justine Desmond

Dear Vonna,

Thank you for your message. We are talking about the original contract between Santa Clara's Community Development department and Accela for TideMark software. We are not sure when the contract was signed, but if you look at the City of Santa Clara Enterprise Catalogue you will find a line item for Accela Tidemark permitting software. That is the contract we are looking for.

Please let me know if you have any questions.

Best,

Justine

From: Vonna Gissler

Good Day,

Following up on your request below.

Please find attached the City of Santa Clara Council Agenda report from council meeting on 8/5/1997 for the Approval of First Phase Partial Payment on Smart Permits and the Common Design Phase Scope of Work / Cost Summary document.

This is the only contract document that we have available regarding the Tidemark software installation. All other contract documents have been destroyed per our city retention schedule (attached).

We hope that provides you the information you were searching.
Sincerely

Vonna

Vonna Gissler | Management Analyst
Information Technology Department
1500 Warburton Avenue | Santa Clara, CA 95050
Direct: 408.615.5537 | Fax: 408.241.3479
www.SantaClaraCA.gov<http://www.santaclaraca.gov/>

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From: Justine Desmond

Dear Vonna,

Have you singed a contract with a new software vendor for permitting software more recently? If so, we would be interested in seeing the contract.

Best wishes,

Justine

From: Vonna Gissler

Good Day Justine,

Regarding your follow up question:
No, we have not signed a contract for a new software vendor.

Sincerely,
Vonna Gissler

Vonna Gissler | Management Analyst
Information Technology Department

From: Justine Desmond

Dear Vonna,

Thank you, please consider this FOIA closed.

Best wishes,

Justine

From: Vonna Gissler

Good Morning Justine,

Please clarify your request below.
On 8/4/17 I received your request and confirmed that we would gather what you were looking for.
On 8/8 I responded and sent what information we had in response.
On 8/9 you had a follow up question which I answered on 8/11.
On 8/16/17 you identified that the request could be considered closed.

What additional information response are you waiting for?
Thanks
Vonna

Vonna Gissler | Management Analyst
Information Technology Department
1500 Warburton Avenue | Santa Clara, CA 95050
Direct: 408.615.5537 | Fax: 408.241.3479
www.SantaClaraCA.gov<http://www.santaclaraca.gov/>

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