Digital City Initiative feasibility study (San Francisco Department Of Technology)
| Tracking # |
22-68 |
| Multi Request | Digital City Initiative feasibility study |
| Submitted | Jan. 2, 2022 |
MuckRock users can file, duplicate, track, and share public records requests like this one. Learn more.
Communications
From: SFResident
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
Please provide a copy of the Digital Cities Initiative feasibility study referenced on page 70 of the Information and Communication Technology Plan FY 2022-26:
"The Department of Technology completed the first phase of the Digital City initiative which was a feasibility study. The study recommends an initial two-year pilot program at a cost of $2 million. If successful, the City
could consider a citywide implementation. "
https://sf.gov/sites/default/files/2021-03/ITC_2022-26_Plan_0421_V2_Web%20%281%29.pdf
Please see the addendum which applies to this request below. You are required to maintain the *originals* of all responsive records - this ensures we can appeal any unlawful withholding/redaction.
Addendum:
Comply with each clause of the Sunshine Ordinance. Ensure each redaction is justified by a key/footnote, and each withholding is justified in writing. Comply with every consent agreement you may be subject to, including but not limited to: https://www.documentcloud.org/documents/20699602-mayors-office-agreement-to-produce-email-metadata-letter-to-anonymous-and-sotf-re-sotf-file-no-20006-plus-attachments , https://www.documentcloud.org/documents/20983054-signed-mayors-office-letter-amended-letter-to-sotf-and-anonymous-re-sotf-file-no-20052 .
Provide rolling response - SFAC 67.25(d) - for all requests. If providing records via any form of website or file share, ensure that no restrictions like login, terms of service, or identity, apply.
For email and calendar, exact PDF copies of each and every distinct, individual record (including separately, each email in each thread, and meeting entry in each date) are sufficient with the body, invitees, attendees, attachments, email addresses, To/From/cc/Bcc, urls, formatting, and hyperlinks.
For Microsoft Office or office productivity (word processing, spreadsheets, and presentations) documents, produce an exact copy of the record in its original electronic format; do not convert to PDF - preserve all metadata and history and formatting. If Google Drive records are responsive, a view-only hyperlink accessible without login is acceptable, or you may download the file as Word, Excel, or PowerPoint file and provide that file *with all interactive features* - do not provide a non-PDF file as PDF.
For records of any kind with: attachments (must be produced in their original electronic format), images, audio, video, formatting, hyperlinks/URLs, date/time stamps, participant/author names, comments, or history -- be sure to preserve and produce all of those parts.
If communications of any kind are requested, they include every form or type of communication, including but not limited to email, chats, texts, iMessage, direct message, private message, MS Teams, group message, physical letters/memos, and voicemail.
You must search all records deemed in the constructive possession of the City: personal property about the conduct of public business, government property, and City contractors (for records the government has a contractual interest in). You must justify all withholding. You must provide a keyed justification for each and every redaction.
For Microsoft Teams:
I am asking for responsive records in all 4 types of MS Teams systems listed here: https://docs.microsoft.com/en-us/microsoft-365/compliance/teams-workflow-in-advanced-ediscovery?view=o365-worldwide :
- Teams 1:1 chats. Chat messages, posts, and attachments shared in a Teams conversation between two people. Teams 1:1 chats are also called conversations.
- Teams group chats. Chat messages, posts, and attachments shared in a Teams conversation between three or more people. Also called 1:N chats or group conversations.
- Teams channels. Chat messages, posts, replies, and attachments shared in a Teams channel.
- Private Teams channels. Message posts, replies, and attachments shared in a private Teams channel.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
SFResident
From: San Francisco Department Of Technology
City and County of San Francisco
************************************************************************
Hi there
Your record request #22-68 has been submitted. You can see it anytime at the link below.
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: San Francisco Department Of Technology
City and County of San Francisco
************************************************************************
Hi there
A message was sent to you regarding record request #22-68:
Dear Requestor,
We received your public records request, dated January 3, 2022, with timestamp of 6:42PM, on January 4, 2022 7:00AM. Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day.
You have requested the following records on DT Digital City Initiative:
* For email and calendar, exact PDF copies of each and every distinct, individual record (including separately, each email in each thread, and meeting entry in each date) are sufficient with the body, invitees, attendees, attachments, email addresses, To/From/cc/Bcc, urls, formatting, and hyperlinks.
* For Microsoft Office or office productivity (word processing, spreadsheets, and presentations) documents, produce an exact copy of the record in its original electronic format; do not convert to PDF - preserve all metadata and history and formatting. If Google Drive records are responsive, a view-only hyperlink accessible without login is acceptable, or you may download the file as Word, Excel, or PowerPoint file and provide that file *with all interactive features* - do not provide a non-PDF file as PDF.
* For records of any kind with: attachments (must be produced in their original electronic format), images, audio, video, formatting, hyperlinks/URLs, date/time stamps, participant/author names, comments, or history -- be sure to preserve and produce all of those parts
Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as possible with the responsive documents are ready for you to view and will do so on or before January 14, 2022, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).
Important note: It is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/.
Sincerely,
DT Public Records
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: San Francisco Department Of Technology
City and County of San Francisco
************************************************************************
Hi there
A message was sent to you regarding record request #22-68:
Dear Requestor,
Pursuant to California Government Code Section 6253(c), we are invoking an extension of up to 14 days until January 27 because of the need to compile or extract electronic data. We will endeavor to complete our response before that date.
We thank you for your patience.
Sincerely,
DT Public Records
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
From: San Francisco Department Of Technology
City and County of San Francisco
************************************************************************
Record request #22-68 has been closed and published. The closure reason supplied was:
Dear SFResident,
Thank you for your patience as we gather the responsive public records. These records show the documents related to the City’s work and initiatives on digital cities that started in 2018 with the Emerging Technologies work (final report included). This effort helped the city consider how to ensure that new tech in the city would be compatible with city infrastructure and protect public safety. Next COIT worked with City departments to craft the ICT plan. This informed the tech priorities and service delivery priorities for FY 2020-2024. From the ICT plan COIT envisioned public listening sessions/workshops to for digital cities initiatives. This began with discussions with city departments to understand the digital cities needs for city business systems. DT completed a preliminary cost analysis for a pilot for public safety communications that would support digital cities initiatives.
This concludes your public records request.
Regards,
DT Records Custodian
************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://help.nextrequest.com/knowledge/requester-resources'>help page</a>
Files
pages
