Calendars and Meetings - Immediate Disclosure Request

Anonymous Journalist filed this request with the Department of Public Works of San Francisco, CA .
Tracking #

19-4151

19-4151, 19-4150

19-4151

19-4150

Status
Completed
Tags

Communications

From: Anonymous Journalist

Department of Public Works ,

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

This is a new Immediate Disclosure Request under the San Francisco Sunshine Ordinance and the CPRA, made on October 8, 2019 re: your department head's calendars. This is also a 67.21(c) request for the statement of quantity, nature, and form (even if exempt!) for each of #1, 2, and 3, within 7 days without extension. For the quantity of #1, I would like the number of meetings, each of which is an item being requested.

Mr. Heckel, Compliance Officer for the Mayor, made an intriguing assertion at the full SOTF hearing for Case 19047. While the task force ruled against the Mayor for *prior* calendar records, Mr. Heckel appeared to argue that all future meetings of the Mayor are somehow completely secret (the SOTF did not rule on future meetings since they were not requested in 19047). I will be testing that purported claim of exemption. Note that it is implausible that there would be no prospective scheduling information for upcoming events your department head must attend to, even though Prop G requires no such calendar be kept.

All calendars, whether Prop G or not, that your agency prepared, owned, used, or retained re: the public's business are public records (see SOTF 19047, see also, Sup. of Records response of Sept. 6, citing the Good Government Guide).

I suspect your office may attempt to use Gov Code 6254(f). The entirety of a future schedule cannot possibly be confidential law enforcement investigatory records under GC 6254(f). This exemption does not even exist for your office, which is not “the office of the Attorney General [or] the Department of Justice, the Office of Emergency Services [or] any state or local police agency” so the first clause re: security procedures does not apply. Furthermore a calendar cannot be “investigatory or security files compiled by any other state or local agency for correctional, law enforcement, or licensing purposes.” This would an absurd stretch of the words of the statute; every meeting is not "for correctional, law enforcement, or licensing purposes." Information regarding the security detail for the department head may potentially be lawfully withheld under 6254(f) - but there is a lot more to a calendar than a security detail, such as normal political and policy meetings. I don't care about the security detail, and you may exclude the security detail info from responsive records. If you believe certain parts of a meeting record are redactable under 6254(f) or otherwise you must only redact each minimal portion and cite each justification.

All records must be provided in rolling fashion. If you use a web portal you must make all records available completely publicly , without any form of login or terms and conditions.

Please read carefully the exact wording of my request as it is different than my prior ones. Please follow the Ordinance precisely as I am auditing your agency's public records regimen; as you are well aware, every violation of the Sunshine Ordinance will be appealed.

Please provide:
1a). IMMEDIATE DISCLOSURE: an electronic copy of the department head's *prospective/expected* calendar or schedule, with all expected events/items, from Oct 21 to Oct 28, 2019 (inclusive). Calendar items must include (but are not limited to): the exact start and end time of the meeting, the location, the title, all invitees and whether they accepted or not, attachments, inline images, if they exist in the record. We are specifically requesting ALL calendar/scheduling items, individually, for the department head, whether the department head themselves possesses them or their staff, whether they are labeled "Prop G" or not, and whether they are on a computer or in physical form (such as a diary, a physical calendar on a wall, etc.). You are welcome to virtually print/export
each item (not the summary view) directly to .PDF form in Outlook and redact them. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, .ics format and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). Do NOT physically print and re-scan records

1b). IMMEDIATE DISCLOSURE: an electronic copy of the department head's calendar or schedule, with all events/items, from Sep 30 to Oct 7, 2019 (inclusive). Calendar items must include (but are not limited to): the exact start and end time of the meeting, the location, the title, all invitees and whether they accepted or not, attachments, inline images, if they exist in the record. We are specifically requesting ALL calendar/scheduling items, individually, for the department head, whether the department head themselves possesses them or their staff, whether they are labeled "Prop G" or not, and whether they are on a computer or in physical form (such as a diary, a physical calendar on a wall, etc.). You are welcome to virtually print/export
each item (not the summary view) directly to .PDF form in Outlook and redact them. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, .ics format and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). Do NOT physically print and re-scan records.

2. REGULAR DISCLOSURE: If the department head or any of the department head's staff uses any invitation/guestlist tracking systems on behalf of the department head (such as Outlook's invite mechanism OR regular emails), those items are included within the scope of this request #2, for the date range in #1. In order to ensure rapid disclosure, in this and only this request, particular formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided rapidly).

3. REGULAR DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of the department head, their senior-most deputy, their chief of staff (or equivalent, and deputy chiefs), and all personal/secretarial/administrative assistants, such that each such official either provide all records responsive to #1 that are present on their personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business), or provide a declaration/affidavit that no such records exist. All such affidavits are also requested. In order to ensure rapid disclosure, in this and only this request, particular formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided rapidly).

Please provide only those copies of records available without any fees. If you determine certain records would require fees, please instead provide the required notice of which of those records are available and non-exempt for inspection in-person if we so choose.

I look forward to your immediate disclosure.

Sincerely,
Anonymous

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-4150:

We received your Immediate Disclosure Request, dated Oct. 8. You have requested the following records:

1. IMMEDIATE DISCLOSURE: an electronic copy of the department head's *prospective/expected* calendar or schedule, with all expected events/items, from Oct 21 to Oct 28, 2019 (inclusive). Calendar items must include (but are not limited to): the exact start and end time of the meeting, the location, the title, all invitees and whether they accepted or not, attachments, inline images, if they exist in the record. We are specifically requesting ALL calendar/scheduling items, individually, for the department head, whether the department head themselves possesses them or their staff, whether they are labeled "Prop G" or not, and whether they are on a computer or in physical form (such as a diary, a physical calendar on a wall, etc.). You are welcome to virtually print/export

each item (not the summary view) directly to .PDF form in Outlook and redact them. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, .ics format and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). Do NOT physically print and re-scan records

2. IMMEDIATE DISCLOSURE: an electronic copy of the department head's calendar or schedule, with all events/items, from Sep 30 to Oct 7, 2019 (inclusive). Calendar items must include (but are not limited to): the exact start and end time of the meeting, the location, the title, all invitees and whether they accepted or not, attachments, inline images, if they exist in the record. We are specifically requesting ALL calendar/scheduling items, individually, for the department head, whether the department head themselves possesses them or their staff, whether they are labeled "Prop G" or not, and whether they are on a computer or in physical form (such as a diary, a physical calendar on a wall, etc.). You are welcome to virtually print/export

each item (not the summary view) directly to .PDF form in Outlook and redact them. Do not cutoff information like long text that does not fit on the screen - that would be unjustified withholding. In order to ensure immediacy of disclosure, in this and only this request, .ics format and headers are NOT specifically requested (though you are welcome to provide them if it can be provided immediately). Do NOT physically print and re-scan records.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Oct. 9, as permitted by San Francisco Administrative Code § 67.25(a).

************************************************************************
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From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Your record request #19-4150 has been submitted. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-4151:

We received your public records request, dated Oct. 8. You have requested the following records:

1. REGULAR DISCLOSURE: If the department head or any of the department head's staff uses any invitation/guestlist tracking systems on behalf of the department head (such as Outlook's invite mechanism OR regular emails), those items are included within the scope of this request #2, for the date range in #1. In order to ensure rapid disclosure, in this and only this request, particular formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided rapidly).

2. REGULAR DISCLOSURE: Furthermore, I request that a City of San Jose v Superior Court (2017) search be performed of the department head, their senior-most deputy, their chief of staff (or equivalent, and deputy chiefs), and all personal/secretarial/administrative assistants, such that each such official either provide all records responsive to #1 that are present on their personal accounts/devices/property (solely to the extent the record or portion thereof relates to the public's business), or provide a declaration/affidavit that no such records exist. All such affidavits are also requested. In order to ensure rapid disclosure, in this and only this request, particular formats and headers are NOT specifically requested (though you are welcome to provide them if it can be provided rapidly).

 

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Oct. 18, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Your record request #19-4151 has been submitted. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

Dear Anonymous,

I am confirming that we received your email request today for records related to calendar items.

As you know, our department uses the NextRequest online records request system. You will receive an email from Nextrequest.com with instructions for setting up an account and following up on this request, although there is no requirement that you establish an account in order to view the request or released records. In the future, please make requests for Public Works records online at: http://sfpublicworks.org/records.

Because you labelled two of the items as being for Immediate Disclosure and two as being Regular Disclosure, we have split your submission into two requests with the appropriate deadlines. Our department will identify and compile the requested information. For Public Records Request #19-4150, which contains the Immediate Disclosure Requests, the Sunshine Ordinance requires departments to respond to an Immediate Disclosure Request no later than the close of business the next business day. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Oct. 9, as permitted by San Francisco Administrative Code § 67.25(a). For Public Records Request #19-4151, which contains the Regular Disclosure Requests, the Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Oct. 18, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

Please note that the Public Records Act requires an agency to make available to any person a copy of an "identifiable record or records" in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City's obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

We will produce responsive records online through the NextRequest portal. However, if hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

In lieu of hard copies, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

Regards,

[cid:image002.jpg@01D57DCE.E1372440]David A. Steinberg
Custodian of Records & Executive Assistant to the Director
San Francisco Public Works | City and County of San Francisco
City Hall, Room 348 - 1 Dr. Carlton B. Goodlett Pl. | San Francisco, CA 94102 | (415) 554-6950
sfpublicworks.org<http://www.sfpublicworks.org/> · twitter.com/sfpublicworks<http://www.twitter.com/sfpublicworks>

For public records requests, please go to sfpublicworks.org/records<http://www.sfpublicworks.org/records>.

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Your record request #19-4153 has been submitted. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-4153:

We received your public records request, dated Oct. 8. You have requested a statement of quantity, nature, and form of records related to the department head calendar. 

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within seven calendar days from receipt of such records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Oct. 15, as permitted by San Francisco Administrative Code § 67.21(c).

 

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

Dear Anonymous,

I am confirming that we received your email request today. You have requested a statement of quantity, nature, and form of records related to the department head calendar.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within seven calendar days from receipt of such records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before Oct. 15, as permitted by San Francisco Administrative Code § 67.21(c).today for records related to calendar items.

As you know, our department uses the NextRequest online records request system. You will receive an email from Nextrequest.com with instructions for setting up an account and following up on this request, although there is no requirement that you establish an account in order to view the request or released records. In the future, please make requests for Public Works records online at: http://sfpublicworks.org/records.

We will produce responsive records online through the NextRequest portal. However, if hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

In lieu of hard copies, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

Regards,

[cid:image002.jpg@01D57DD2.47436160]David A. Steinberg
Custodian of Records & Executive Assistant to the Director
San Francisco Public Works | City and County of San Francisco
City Hall, Room 348 - 1 Dr. Carlton B. Goodlett Pl. | San Francisco, CA 94102 | (415) 554-6950
sfpublicworks.org<http://www.sfpublicworks.org/> · twitter.com/sfpublicworks<http://www.twitter.com/sfpublicworks>

For public records requests, please go to sfpublicworks.org/records<http://www.sfpublicworks.org/records>.

From: Anonymous Journalist

** Note that all of your responses (including disclosed records) may be automatically and instantly available to the public on the MuckRock.com service used to issue this request (though I am not a MuckRock representative). Redact your responses correctly - once you send them to us there is no going back. **

Thank you Mr. Steinberg. I do not intend to use NextRequest to create requests, but I am of course happy to receive disclosed records that way - as long as the records are completely public without login or terms and conditions imposing any restrictions not required as a condition for receiving copies of records in the CPRA or Sunshine Ordinance.

Note that your department is required to process records requests by email (67.21(b)).
If you would prefer that requests go to an email address other than yours, please provide such an email address.

Thanks,
Anonymous

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-4150:

Dear Anonymous, 

We are not able to respond to your Immediate Disclosure Request today. Pursuant to San Francisco Administrative Code Section 67.25(b) and California Government Code Section 6253(c), we are invoking an extension of up to 14 days (until October 23, 2019) because of the need to compile or extract electronic data. We will endeavor to complete our response before that date.

************************************************************************
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From: Anonymous Journalist

RE:#19-4150

67.25 reads:
"(b) If the voluminous nature of the information requested, its location in a remote storage facility or the need to consult with another interested department warrants an extension of 10 days as provided in Government Code Section 6456.1, the requester shall be notified as required by the close of business on the business day following the request."
Remember the CPRA's provision are overridden by the Sunshine Ordinance's when the latter demands more of the government.

Two weeks of calendar records is not voluminous. Its location is almost certainly on your department head's computer.
It should involve merely going into Outlook and exporting the records in whatever electronic format you wish (PDF, ICS, etc.). This should take 15 minutes, maximum.
There was no fancy metadata requested in this case.

Your lack of timeliness is noted and will be appealed.

--Anonymous

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-4151 has been closed and published. The closure reason supplied was:

We have finished conducting a diligent search and found no documents responsive to your request. 

Please note that with regard to the second portion of this request (a "City of San Jose" search), we interpreted your request to mean the following:

* "department head" referred to Director of Public Works Mohammed Nuru.

* "senior-most deputy" referred to Deputy Director of Public Works John Thomas.

* "personal/secretarial/administrative assistants" referred to Myisha Hervey.

Also, note that Director Nuru has no "chief of staff (or equivalent, and deputy chiefs").

If these interpretations were not correct, or if you would like to clarify the intent of your request, you are invited to resubmit a request that more clearly sets forth the record or records you are seeking. In addition, the department is available to assist you in formulating a clearer request. Please feel free to contact us for this purpose.

 

We now consider your request closed.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

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From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-4150:

Dear Anonymous,

We received your communication sent last night after the close of business regarding your request for calendar items. 

We are working as quickly as we can given the technical limitations involved. 

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
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From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #19-4150 along with the following message:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we are releasing to you now. Due to the need to continue reviewing and your request to produce on a rolling basis, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis.  

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

* 09.30.19-Dijaida Durden.pdf

* 09.30.19-Julian Pham.pdf

* 09.30.19-Keep Open PM.pdf

* 09.30.19-Keep Open.pdf

* 09.30.19-Process Improvement Training for Leadership &amp; Sponsors.pdf

* 09.30.19- Beth Rubenstein.pdf

* 09.30.19- Clinton Otwell.pdf

* 09.30.19-Attendees-Process Improvement Training for Leadership &amp; Sponsors.PNG

* 09.30.19-Christopher Koh.pdf

* 09.30.19-CPC Meeting.pdf

* 09.30.19-David Steinberg.pdf

Document links are valid for one month.
After November 10, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

Warning An exclamation point.

There are too many files to display on this communication. See all files

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-4153 has been closed and published. The closure reason supplied was:

We have conducted a diligent search for records responsive to your request under Section 67.21(c) of the Sunshine Act. The information you requested is as follows:

Item 1a

Quantity: 70Nature: Calendar entryForm: iCalendar

Item 1b

Quantity: 82Nature: Calendar entryForm: iCalendar

Item 2

Quantity: 0Nature: N/AForm: N/A

Item 3

Quantity: 0Nature: N/AForm: N/A

Please note that for Item 1a of your request, you asked for information for a time period in the future; therefore, the number of items at the time of your request, the time of our response and the actual calendar dates are likely to vary.

This concludes your public records request.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

************************************************************************
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From: Anonymous Journalist

FILE #19-4150

Thank you - as long as records are rolling, I will withdraw my timeliness allegation from Oct. 9

--Anonymous

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #19-4150 along with the following message:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we are releasing to you now. Due to the need to continue reviewing and your request to produce on a rolling basis, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis.  

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

* 10.02.19 Briefing Maxine Hall Health Center Ground Breaking.pdf

* 10.2.19 Office.pdf

* 10.2.19 Attendees CCSF BART Quarterly Meeting #2.PNG

* 10.2.19 Attendees CCSF BART Quarterly Meeting.PNG

* 10.2.19 Attendees Mohammed + Darlene Frohm check-in.PNG

* 10.2.19 Attendees Mohammed + Patrick Rivera.PNG

* 10.2.19 Attendees Mohammed Nuru + Judson True.PNG

* 10.2.19 CCSF BART Quarterly Meeting.pdf

* 10.2.19 John Thomas.pdf

* 10.2.19 Mohammed + Darlene Frohm check-in.pdf

* 10.2.19 Mohammed + Patrick Rivera.pdf

* 10.2.19 Mohammed Nuru + Judson True.pdf

* 10.02.19 Attendees Briefing Maxine Hall Health Center Ground Breaking.PNG

* 10.02.19 Attendees IDC-BSM Weekly Meeting with Mohammed.PNG

Document links are valid for one month.
After November 15, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Anonymous Journalist

FILE 19-4150

Thanks - you may terminate production on 1b (past) and switch to 1a (future).

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-4150:

Dear Anonymous,

We received your email today. As you requested, we will terminate production on 1b (past calendar items) and switch to 1a (future).

Regards,

 

David A. Steinberg

Custodian of Records

San Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #19-4150 along with the following message:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we are releasing to you now. Due to the need to continue reviewing and your request to produce on a rolling basis, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis.  

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

* 10.21.19-Civic Center Harm Reduction Team Weekly Meeting.pdf

* 10.21.19-CPC Meeting.pdf

* 10.21.19-GSA HR Meeting.pdf

* 10.21.19-Jefferson Streetscape Improvement Project Phase II Groundbreaking.pdf

* 10.21.19-Jennifer Cooper.pdf

* 10.21.19-John Thomas.pdf

* 10.21.19-Keep Open.pdf

* 10.21.19-Lunch.pdf

* 10.21.19-Mohammed + Bryan Dahl Check-in.pdf

* 10.21.19-Mohammed + Myisha Check-in.pdf

* 10.21.19-OFFICE.pdf

* 10.21.19- HOLD-Meeting with Charles Higureras and PG &amp; E follow-up.pdf

* 10.21.19- Mohammed + Ron Alamedia Weekly Meeting.pdf

* 10.21.19 Mohammed Nuru + Andrico Penick Monthly Meetings.pdf

* 10.21.19-Beth Rubenstein.pdf

* 10.21.19-Bill Pressas.pdf

Document links are valid for one month.
After November 17, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #19-4150 along with the following message:

We have conducted a diligent search for records responsive to your request. We have located responsive records, which we are releasing to you now. Due to the need to continue reviewing and your request to produce on a rolling basis, we will produce any additional responsive records as soon as reasonably possible on an incremental or rolling basis.  

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

* 10.21.19 Attendees GSA HR Meeting.PNG

* 10.21.19 Attendees Jefferson Streetscape Improvement Project Phase II Groundbreaking #2.PNG

* 10.21.19 Attendees Jefferson Streetscape Improvement Project Phase II Groundbreaking.PNG

* 10.21.19 Attendees Mohammed + Bryan Dahl Check-in.PNG

* 10.21.19 Attendees Mohammed Nuru + Andrico Penick Monthly Meetings.PNG

* 10.21.19 Attendees Mohammed + Ron Alamedia Weekly Meeting.png.png

* 10.21.19 Attendees Civic Center Harm Reduction Meeting.PNG

* 10.21.19 Attendees CPC Meeting.PNG

Document links are valid for one month.
After November 18, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Anonymous Journalist

Thank you, this is acceptable. You may terminate the remainder of this request and consider it closed.

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-4150 has been closed and published. The closure reason supplied was:

Dear Anonymous,

I am acknowledging your email today, in which you said our response is acceptable and we may terminate the remainder of the request and consider it closed.

This concludes your public records request.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Anonymous Journalist

Please provide your department head's Oct. 3, Oct. 7, and Oct. 31 calendars by printing each meeting/item individually to a PDF.
Please publish any NextRequest items fully publicly.

From: Anonymous Journalist

Please also provide Carla Short's Oct. 7 and Oct. 31 calendars by converting each meeting/item individually to a PDF.
Please publish any NextRequest items fully publicly.

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Your record request #19-5012 has been submitted.
It is currently under review and is not available for the general public to view.

As the requester, you can always see the status of your request
by signing in to the City and County of San Francisco Public Records Request
site here.
If you haven't already signed in to your account, you may need
to activate your account to sign in.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-5012:

We received your public records request, dated November 28, 2019, on December 2, 2019. Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day.You have requested the following records:

This is a follow up to request number 19-4151:

Please provide your department head's Oct. 3, Oct. 7, and Oct. 31 calendars by printing each meeting/item individually to a PDF. Please publish any NextRequest items fully publicly.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before December 12, 2019, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Your record request #19-5013 has been submitted.
It is currently under review and is not available for the general public to view.

As the requester, you can always see the status of your request
by signing in to the City and County of San Francisco Public Records Request
site here.
If you haven't already signed in to your account, you may need
to activate your account to sign in.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A message was sent to you regarding record request #19-5013:

We received your public records request, dated November 28, on December 2, 2019.  Public records requests received after the close of business, or received on a weekend or holiday, are considered received on the next business day. You have requested the following records:

This is a follow up to request number 19-4151:

Please also provide Carla Short's Oct. 7 and Oct. 31 calendars by converting each meeting/item individually to a PDF. Please publish any NextRequest items fully publicly.

Our department will identify and compile the requested information. The Sunshine Ordinance requires departments to respond as soon as possible or within 10 calendar days from receipt of any records requests. Therefore, we will contact you as soon as the responsive documents are ready for you to view and will do so on or before December 12, as permitted by San Francisco Administrative Code § 67.21(b) and California Government Code § 6253(c).

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5013 has been published and is now available for public view.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5013 has been closed and published. The closure reason supplied was:

We have conducted a diligent search for records responsive to your request. We have located responsive records and are releasing them to you. 

If you have trouble accessing the files, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

 

If hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

 

Please note that the Public Records Act requires an agency to make available to any person a copy of an “identifiable record or records” in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City’s obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

 

Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution.

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/

This concludes your public records request.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #19-5013:

* Carla Short Oct 7 meeting 3.pdf

* Carla Short Oct 7 meeting 5.pdf

* Carla Short Oct 7 meeting 6.pdf

* Carla Short Oct 7 meeting 7.pdf

* Carla Short Oct 31 meeting 1.pdf

* Carla Short Oct 31 meeting 2.pdf

* Carla Short Oct 31 meeting 3.pdf

* Carla Short Oct 31 meeting 4.pdf

* Carla Short Oct 31 meeting 5.pdf

* Carla Short Oct 31 meeting 6.pdf

* Carla Short Oct 31 meeting 7.pdf

* Carla Short Oct 31 meeting 8.pdf

* Carla Short Oct 31 meeting 9.pdf

* Carla Short Oct 31 meeting 10.pdf

* Carla Short Oct 31 meeting 11.pdf

* Carla Short Oct 31 meeting 12.pdf

* Carla Short Oct 31 meeting 13.pdf

* Carla Short Oct 7 meeting 1.pdf

* Carla Short Oct 7 meeting 2.pdf

* Carla Short Oct 7 meeting 4-redacted.pdf

Document links are valid for one month.
After January 12, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Documents have been released for record request #19-5012:

* BUF Bi-Weekly Meeting 10.3.19.pdf

* Clinton Otwell 10.7.19.pdf

* Do Not Schedule 10.31.19.pdf

* DPW-PUC Coordination Meeting 10.3.19.pdf

* First Annual Halloween Bake Off 10.31.19.pdf

* Fleet Week Press Conference with Mayor Breed 10.7.19.pdf

* GSA HR Meeting 10.7.19.pdf

* Harlan Kelly 10.3.19.pdf

* HSOC Policy Group 10.31.19.pdf

* HSOC Principals Policy Group 10.3.19.pdf

* HSOC Principals Policy Group 10.7.19.pdf

* Keep Open 10.7.19.pdf

* Keep Open 10.7.19.pdf # 2.pdf

* Lunch Eleanor Johns 10.7.19.pdf

* Meeting with Sam Lauter 10.7.19.pdf

* Monthly Birthday Celebration 10.31.19.pdf

* OFFICE 10.3.19.pdf

* OFFICE 10.3.19.pdf #2.pdf

* Personnel Meeting 10.31.19.pdf

* PLA Follow-up briefing 10.7.19.pdf

* Potential PSPS IMT-Conference Call 10.7.19.pdf

* Potential PSPS IMT-Conference Call 10.7.19.pdf #2.pdf

* Public Works DOC Functiona Exercise-Fleet Week 10.7.19.pdf

* Suzanne Suskind 10.7.19.pdf

* TJPA monthly briefing 10.3.19.pdf

* Tom Smith 10.31.19.pdf

* TRavel # 3 10.7.19.pdf

* TRAVEL #2-10.3.19.pdf

* Travel #2-10.7.19.pdf

* TRAVEL 10.3.19.pdf

* TRAVEL 10.7.19.pdf

* 49ers at Arizona Cardinals 10.31.19.pdf

* Updated invitation-DTX Partners Meeting 10.31.19-redacted.pdf

* Special Events Working Group Meeting # 3-10.3.19-redacted.pdf

* 2019 SF Fleet Week DSCA Disaster Debris &amp; Route Reopening Full Scale Exercise 10.7.19-redacted.pdf

* 2019 Citywide Fleet Week Meeting 10.3.19-redacted.pdf

Document links are valid for one month.
After January 12, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5012 has been closed and published. The closure reason supplied was:

We have conducted a diligent search for records responsive to your request. We have located responsive records and are releasing them to you. 

If you have trouble accessing the files, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

 

If hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

 

Please note that the Public Records Act requires an agency to make available to any person a copy of an “identifiable record or records” in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City’s obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

 

Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. We have also withheld or redacted records pursuant to Government Code Section 6254(a), which protects from disclosure preliminary drafts and other materials not normally retained in the normal course of business

 

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/

This concludes your public records request.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5012 has been reopened. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A document has been released for record request #19-5012:

* Updated invitation-DTX Partners Meeting 10.31.19--redacted.pdf

Document links are valid for one month.
After January 12, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5012 has been closed and published. The closure reason supplied was:

Upon receipt of your correspondence earlier today, we reopened this request and made corrections to the redactions and subsequent citations. We have located responsive records and are releasing them to you. 

Your request was for specific calendar items, which you asked us to provide "by printing each meeting/item individually to a PDF." Other than the redactions noted below, we did not withhold any full records. If there were attachments listed in any of the calendar items, they were not generated "by printing each meeting/item individually to a PDF."  If you would like copies of additional records, such as files listed in the calendar item PDFs, we encourage you to submit a new request, which you may do at sfpublicworks.org/records.

If you have trouble accessing the files, we can burn the responsive records onto a CD at a rate of $1 per CD or load the responsive records onto a flash drive at a rate of $4 per flash drive. Fees for duplication are subject to change and postage is an additional cost.

If hard copies are needed, we can provide hard copies of any 8.5x11 documents that are made available to you at a cost of 10 cents per copy, as allowed by the San Francisco Administrative Code § 67.28(c). This section states "a fee not to exceed 10 cents per page may be charged." Postage is an additional cost.

 Please note that the Public Records Act requires an agency to make available to any person a copy of an “identifiable record or records” in its possession, unless the record is specifically exempt from disclosure. (Please see California Government Code § 6253(b).) The City’s obligation under the Sunshine Ordinance, like the Public Records Act, is to produce public records in its custody. (See San Francisco Administration Code § 67.20(b).) There is no requirement that a department or officer construct a document to meet the specifications of the request.

 Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. We also redacted information pursuant to Evidence Code 1040.

Please note that it is not necessary to create a NextRequest account to view responsive records. Once they have been released, a link, valid for 30 days, will be provided to view the records. Additionally, unless privacy concerns prevent it, Public Works makes all records requests visible to the public. You may search for requests at https://sanfrancisco.nextrequest.com/

This concludes your public records request.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5012 has been reopened. You can see it anytime at the link below.

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

A document has been released for record request #19-5012:

* Updated invitation-DTX Partners Meeting 10.31.19--redacted.pdf

Document links are valid for one month.
After January 12, you will need to sign in to view the document(s).

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Department of Public Works

City and County of San Francisco

************************************************************************

Hi there

Record request #19-5012 has been closed and published. The closure reason supplied was:

Thank you for alerting us to the additional information.

As noted previously, we have located responsive records and are releasing them to you. 

Due to privacy concerns, personal information, such as personal phone numbers, cell numbers and email addresses, has been redacted from the documents that we are making available to you. We redacted this personal information pursuant to Section 6254(c) and Section 6254(k) of the California Public Records Act and Article 1, Section 1 of the California Constitution. We also redacted information pursuant to Evidence Code 1040.

 
This concludes your public records request.

Regards,

 

David A. SteinbergCustodian of RecordsSan Francisco Public Works

************************************************************************
<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City and County of San Francisco.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

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