Naviance district documents
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| Submitted | Aug. 25, 2021 |
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Communications
From: Todd Feathers
To Whom It May Concern:
Pursuant to the California Public Records Act, I hereby request the following records:
1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.
2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.
3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.
4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.
5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.
6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.
If you have any questions about any aspect of this request or would like to discuss ways to streamline or adjust the request, please do not hesitate to contact me.
I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.
Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portion from public review.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Sincerely,
Todd Feathers
From: San Diego Unified School District
To Whom It May Concern,
In regards to your Public Records Act Request, FY20212022.023. This letter shall constitute the District’s initial response under the California Public Records Act (“the Act”) and is not intended to be exhaustive. The District reserves the right to amend its initial position following a careful search for and review of records and identification of additional exemptions.
Generally Applicable Response to Request for Records
Pursuant to the Act, we will make non‐exempt responsive documents in our possession available as soon as they are identified and compiled. We will be exercising our discretion to withhold exempt records. Specifically, we will not be providing the following:
* Records that fall within the exemption provided for by Government Code section 6254(a) (preliminary drafts, notes, or interagency or intra‐agency memoranda that are not retained by the public agency in the ordinary course of business, if the public interest in withholding those records clearly outweighs the public interest in disclosure);
* Records exempt from disclosure pursuant to Government Code section 6254(c);
* Records exempt from disclosure pursuant to Government Code section 6254(f) (records of complaints to, or investigations conducted by the District);
* Records exempt from disclosure pursuant to Government Code section 6254(k) (exempt or prohibited from disclosure pursuant to federal or state law, including, but not limited to, provisions of Evidence Code related to privilege); and
* Protected individually identifiable health information exempt from disclosure under the “public interest” exemption in Section 6255 of the Act.
In those cases where it is possible to redact information from an otherwise exempt record, we will do so and make available to you the redacted record. Pursuant to California Government Code section 6253(c), which entitles public entities to recover the reasonable costs to produce records, the District only provides copies upon receipt of payment for costs of copies, which is $.10 per page. I will notify you if there are any costs associated with your request once I have determined how many responsive documents there are.
Finally, to the extent that any of the records you seek can be found via our District website (www.sandiegounified.org<http://www.sandiegounified.org>) we will not provide copies of those documents as they are available to the public 24 hours per day, 7 days per week. We will endeavor to provide you with links to such records whenever possible.
In response to your requests, the District responds as follows:
Initial Request: “Pursuant to the California Public Records Act, I hereby request the following records:
1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.
2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.
3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.
4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.
5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.
6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.”
Initial Response: The San Diego Unified School District will produce all non-exempt responsive documents to your request.
I anticipate we will have the responsive documents if any exist, prepared for you in eight weeks.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
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From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
To whom it may concern,
Thank you for your correspondence regarding Public Records Act Request FY20212022.023. I anticipate we will have responsive documents prepared for you in eight weeks.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
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image001
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
Your request was assigned a control number. Please utilize it when corresponding regarding you request. It will facilitate the processing of your request.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
From: San Diego Unified School District
Mr. Feathers,
Thank you for your correspondence regarding Public Records Act Request FY20212022.023. I anticipate we will have responsive documents prepared for you in six weeks.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
To Whom It May Concern,
Thank you for your correspondence regarding Public Records Act Request FY20212022.023. I anticipate we will have responsive documents prepared for you in six weeks.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
-
image001
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
Mr. Feathers,
Thank you for your correspondence regarding Public Records Act Request FY20212022.023. Attached is the response we provided to your last status request sent two weeks ago. I believe we are still on track with the estimate provided to you in that communication.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
-
image001
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
Dear Mr. Feathers,
Thank you for the correspondence regarding Public Records Act Request FY20212022.023. Your response encompasses a large amount of data and requires multiple district departments to review, search, and retrieve documents. This takes a fair amount of time to complete.
We anticipate that it will take an additional six weeks to complete. We appreciate your patience.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
-
image001
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
Dear Mr. Feathers,
Thank you for the correspondence regarding Public Records Act Request FY20212022.023. Your response encompasses a large amount of data and requires multiple district departments to review, search, and retrieve documents. This takes a fair amount of time to complete.
We anticipate that it will take an additional six weeks to complete. We appreciate your patience.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
-
image001
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following California Public Records Act request, copied below, and originally submitted on Aug. 25, 2021. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: San Diego Unified School District
Mr. Feathers,
Thank you for the correspondence regarding Public Records Act Request FY20212022.023. Your response encompasses a large amount of data and requires multiple district departments to review, search, and retrieve documents. This takes a fair amount of time to complete.
We anticipate that it will take an additional six weeks to complete. We appreciate your patience.
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
-
image001
From: Todd Feathers
Hello Jeffrey,
I've been receiving updates for months now, each one saying the request will take six weeks to complete. Could you please provide me with an accurate estimate for completion.
Todd
From: San Diego Unified School District
Mr. Feathers,
In regards to your Public Records Act Request, FY20212022.023. This letter shall constitute the District’s final response under the California Public Records Act.
Initial Request: “Pursuant to the California Public Records Act, I hereby request the following records:
1) Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.
2) A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.
3) All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.
4) All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.
5) All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.
6) Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.”
Initial Request 1: “Copies of all voluntary and mandatory surveys, personality tests, assessments, and questionnaires offered to students through Naviance and/or PowerSchool. Please note: I am requesting blank/template copies, not records containing any student information. I will accept screenshots of each page of a survey, test, assessment, etc. if a single document is not available.”
Final Response 1: Because we no longer have a contract with Naviance, we do not have access to the surveys that they offered.
Therefore there are no responsive documents to this portion of your request.
Initial Request 2: “A data dictionary/library for all data fields within the district’s Naviance and/or PowerSchool system.”
Final Response 2: Our software licensing agreement with the software company (PowerSchool) prevents the district from providing proprietary information about their product which includes how their database is structured/designed.
Therefore, there are no non-privileged responsive documents responsive to this portion of your request.
Initial Request 3: “All user manuals, guidebooks, or instructions provided to the district by Naviance and/or PowerSchool regarding the use of its/their products.”
Final Response 3: A link to Help with Naviance is provided below.
Help with Naviance<https://www.hobsons.com/naviance-support/>
Initial Request 4: “All district policies and instructions for district employees regarding use of Naviance and/or PowerSchool products.”
Final Response 4: For PowerSchool, all district created handbooks, job aids, video tutorials and guides can be found on the IT website here:
https://itd.sandiegounified.org/it_resources/power_school.
Initial Request 5: “All contracts and data privacy agreements between the district and Naviance and/or PowerSchool. Please also include any other formal documentation from Naviance and/or PowerSchool regarding the third parties with which it/they share aggregate or personally identifiable student data. This should include colleges and universities, testing companies, and data clearinghouses/brokers.”
Final Response 5: Attached please find the most recent Software Licensing Agreement between the San Diego Unified School District and Hobsons’ Inc.. All other contracts and agreements with PowerSchool and Naviance (formerly Hobsons’) can be found on the district’s Board of Education Meeting Portal (BoardDocs) which is available publicly by visiting:
https://go.boarddocs.com/ca/sandi/Board.nsf/Public
Initial Request 6: “Any notifications sent by Naviance, PowerSchool, or Hobsons to the district regarding Hobsons’ sale of Naviance to PowerSchool. This should include any documentation regarding the handling or transfer of the district’s student data as part of the sale.”
Final Response 6: Attached please find all non‐privileged documents responsive to your request.
We will consider your request closed as of today’s date and will update our records accordingly
Jeffrey Day
Legal Specialist
(619) 725-5630
[Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: Description: SDUSD Primary]
Please consider the environment before printing this e-mail.
-
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