City of SD Communication

Brooke Williams filed this request with the Office of the City Clerk of San Diego, CA.
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From: Brooke Williams

Dear San Diego City Clerk,

Thank you in advance for your time and assistance. Pursuant to the California's Sunshine Amendment (Cal. Const. Art. I, § 3(b)), I hereby request the following records, which I understand to be in the possession of the Planning Commission and Development Services:

1. Any and all records of communication between the City of San Diego Planning Commission and Sarichia Cacciatore, who is also known as Seekey Cacciatore.

2. Any and all communication between Development Services and Sarichia Cacciatore, who is also known as Seekey Cacciatore.

In this request, any and all communication includes but is not limited to emails; letters; faxes; records of in person meeting(s), including but not limited to calendar items showing scheduled meeting(s). Please include in your search any record of communication with Ms. Cacciatore, whether it is to, from, copied between and/or among.

I am happy to help provide search terms or known email addresses, or if necessary discuss tailoring this request, so please don't hesitate to call me at 202-615-3551 if I can help.

This request is narrow in scope as it only asks for records of communication with one person, so I have not included a time frame. I ask that you please provide any and all responsive documents in possession or in archives of the Planning Commission and/or Development Services.

I ask that you please provide the records in their original, electronic format when applicable.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge via the news outlet It processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you for your commitment to an open and transparent government process. I look forward to hearing from you soon.

Thank you,

Brooke Williams

From: Hernandez, Graciela

Dear: Brooke Williams

This e-mail is to inform you that the City Clerk's Office has received your Public Records Act request of November 20, 2014 reflecting your request for Any and all communication records between listed parties.

This office follows City procedures in processing such requests. The initial step in those procedures is to forward a request to City Administration, which then assigns it to the appropriate responsible department for action. Once your request has been assigned, you should hear from the individual who is responding to it.
Please be aware that it may not be staff from the City Clerk's Office who will be responding.

In the meantime, should you have questions about the status of your request, I will be happy to reply with any information I may have about it. Please refer to the following City Clerk's tracking number when you contact me: CCPRA 2014-1125.

When requesting information pursuant to the Public Records Act, please address email to<> to ensure that it is processed promptly.

Thank You.

Graciela Hernandez

Clerical Assistant II
Office of the City Clerk
202 C Street, MS 2A
San Diego, CA 92101
PH (619) 533-4008
FX (619) 533-4045<>


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From: Brooke Williams

Thank you, Ms. Hernandez. In the meantime, please feel free to reach me at 202-615-3551.


Brooke Williams

From: Rodriguez, Ginger

Good Afternoon Ms. Williams,

Please see attached.

Ginger Rodriguez
AAII / CCPRA Liaison
City of San Diego - Development Services Department
1222 First Ave. MS-201 / MS-301C
San Diego, CA 92101-4154
619-687-5921 / 619-557-7934

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Disclosure: Correspondents should assume that all communication to or from this address is recorded and may be reviewed by third parties.

From: Brooke Williams

Dear Ms. Rodriguez,

I left you a voice mail but thought I'd also follow up via email as I am now on deadline. If you could please call me at 202-615-3551, I'd appreciate it, as I have important questions regarding this request.

In an email on January 7 to my colleague Brad Racino regarding this request you mentioned that your IT team searched for emails between Ms. Cacciatore and the planing commissioners "between 02/01/2012 (the first date on contact with Ms. Cacciatore in our system) and 11/20/2014."

How could there be no responsive records of any an all communication if your IT department identified at least one? How many records of communication did IT identify?

That first communication your IT department found, dated 02/01/2012, and any after (or before) it, are responsive to my request. I ask that you please provide the records right away. If you determine any portion to be exempt from public disclosure, please redact those parts--citing the portion of the law on which you rely--and disclose the rest.

Please note that my request was not limited to certain projects, subject matter or certain individuals within the department. My request was narrow in scope as it asked for communication between anyone in the department and only one individual--Ms. Cacciatore.

I look forward to hearing from you.

Thank you,

Brooke Williams

From: Rodriguez, Ginger

Good Afternoon Ms. Williams and Mr. Racino,

This is in response to Ms. Williams voice mail and Mr. Racino’s email from earlier today in addition to this email.

Initial response for this request was sent on November 26, 2014, and an extension was utilized as is allowable under the California Public Records Act. On December 10, 2014 I was notified by our IT department that there were no responsive email located for this request. At that time I returned a call from Ms. Williams and left a voicemail explaining the results of our search. On January 7th, I received an email from Mr. Racino stating that there had been no response received, and results were produced to him at that time as well. My latest email from Mr. Racino was on January 8, 2015 stating “Thank you for your response and we’ll consider this request closed.” I was unaware of any lingering issues with this request until today, when another staff member forwarded an email from Mr. Racino stating “I’m aware this involves Ginger Rodriguez but we are having a hard time getting in touch with her”. I have not received email or voicemail from either of you. I checked my junk email box, and I see nothing there either. My apologies.

The Development Services Department conducted an email search for communication between Ms. Cacciatore and the Planning Commissioners. No responsive records were found for this request. Additionally, there were no responsive email identified between Development Services staff and Ms. Cacciatore. There are no diary notes, no review notes, and no inspections reports in our tracking system. There are two contact reports indicating that Ms. Cacciatore visited our office on two occasions. These contact reports are attached to this mailing.

Should this not satisfy your request, please notify me immediately. We will be happy to work with you to clarify the records you are seeking.

Ginger Rodriguez
AAII / CCPRA Coordinator
619-687-5921 / 619-557-7934


Now: Pay Invoices<> and Schedule Inspections<> and Check Project Status<> Online

Disclosure: Correspondents should assume that all communication to or from this address is recorded and may be reviewed by third parties.