Vacations During Jan 2020 and 2021 (Salem Police Department)

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Dear J Vega,

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Sincerely,

City of Salem

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY

Dear J Vega:

Your request for public records has been received by the City of Salem on 1/27/2021 and will be processed in accordance with Oregon Public Records Law.
For tracking purposes, your request has been assigned reference number P005908-012721.

Records Requested: To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Vega

Your request will be reviewed by the relevant department(s) to locate the information you seek and to determine the volume and any costs associated with fulfilling your request.  Within five business days we will provide additional information as determined by those efforts.

You can monitor the progress of your request at the link below.  If for any reason you need to contact the City about your request, please include the reference number listed above.

Thank you for using the Public Records Center

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RE: PUBLIC RECORDS REQUEST of January 27, 2021, Reference # P005908-012721
Dear J Vega,
The City of Salem is in receipt of your deposit pertaining to the public records request that you submitted on January 27, 2021, for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.
Ideally, please provide the records in an excel spreadsheet.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,
J Vega"
The City of Salem has determined that the records you requested require a time extension in order to process the request for the following reasons:
The staff or volunteers necessary to complete a response to the public records request are unavailable.Of the volume of public records requests being simultaneously processed by the public body.
We are working to determine what records we hold that may be responsive and what/if any the cost of gathering those records would be.
The City of Salem expects to fulfill your request by 2/26/2021 5:00:00 PM.
Sincerely,
City of Salem

To monitor the progress or update this request please log into the Public Records Center (https://u4037834.ct.sendgrid.net/ls/click?upn=NsSD9AJ7NC1Zn9x435-2BIaHjhQ8abyuvq-2Bw2Y9Cz8WAQ1VsRV03eehTAIIY0WY7H-2BQv97f16hDZ-2B3BRSOqzhPRCGXF2RfMUnJNR5Bd1b52bE-3DRQHt_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPCi5lqN2orZRAE6wQLmVi-2FxhHcEK0lLzUobSB1PLvw9meI8S-2FpzqwcICxfQSw6izJlNjNOxH7UYTss6qPr6uk3jci-2BvyVsh0lp-2FP8OKNffYxvyup8jRUHf3XES6YxN4YYjNx3th-2FaVL9YR-2BEXqdKXvgAwpQWOSKbpUVvT-2FVouECvbQxFK5sZgNZs-2F-2FM1mo2KuQ)

Hello J Vega,
You have responded to an unresponsive email.

Please be advised that if you wish to submit a public records request, update an existing request, or check the status of an already submitted request, you should visit the Public Records Center.

Thank you

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

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RE: PUBLIC RECORDS REQUEST of January 27, 2021, Reference # P005908-012721 Dear J Vega, The City of Salem is in receipt of your  public records request that you submitted on January 27, 2021, for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Vega" The City of Salem has determined that the records you requested require a time extension in order to process the request for the following reasons: The staff or volunteers necessary to complete a response to the public records request are unavailable.Of the volume of public records requests being simultaneously processed by the public body. The City of Salem expects to fulfill your request by 3/23/2021 5:00:00 PM. It has been determined that the City is the custodian of the records and the estimated charge for the production of the records you have requested will be: Fees Charged: $3.00
Labor Charged: $75.00
Estimated Total: $78.00 If you do not wish to proceed with the request or if you would like to modify your request prior to payment, please respond to this email with your wishes so we can determine any reduction is estimated fees.  Otherwise we will continue in gathering the records and will invoice you, once we have the final cost determined. Sincerely, City of Salem

To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXpkX6-2BUTbW2sIUfvIDfcJuLs4jZrgUqOWoDkgSTOgN4jTHsvXxU9KlRwE-2BjcwFKnUacExCBnaihIDkU85OT090-3DkNix_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPC-2ByRS0-2Bj5oyuUHv3WzJUJevI5mJpUEOWsaFoieUatKDRnrUM7XInBlJqoTXAyLClk-2FuEfkjuONpOulHcdIGy18fRIT0tTC1OFP1fFTaW9QP0EWvNhoXK2ojFDTWrYyaKwes9W8grh4BiI0Ok5Tw-2BzvsjSyDkuMGgzNkcMZRm8QD8X4MVv7eXZ2WLazdv0nywn)

Attachments:
INV21-P005908-1.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXpkX6-2BUTbW2sIUfvIDfcJtWosraLNSNmeXpuUA7Dk-2B09ksu8uVjDXPXQNXgb6FEJddxmKCQFN5yf8ZxZD4LDcM5agX5DZllQNB6ArlvC2V7iiCfl-2FeyMmsE2OPUdkaGQpXWY0Q5LD1p9GWtpwzy3NgEQc8efa4U8-2FBJwn99nsgQmh5sjxPBYPD3ptsAck78pJvqdXluCOWAdPkS55glaWof0eipmvRs61bsDR6rvieyef2tQcvGhSNPD9sPCu-2FMm40iWcsndp6hCn9usTmROwlAQi4OfTjLr-2FJK-2B-2BA6B55RPXSx6A0h2IA009yTkjS-2BsgpCtZGceE21pewXlNcW5u578pYiF-2BZ7MNYCEIUKXzlPlPGfkk-2FoOl73DKnKqoudX5jWrjKq2GKgXlFgrsrmevIlaAKsDoPyOHw0U2vWnRyasnsC1iCmK65TGu9uNxeO5pVu0i5kdJKRfhs62Gxv1ZOyWkp8Js5Voex2rDKEe-2Fp-2BRDLRhv4CHujAsDDLePlUDg-3D-3DD0_o_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPCASKWAbRPX5SRV2eElfNlNXQs0J9Fedonmih8ebm6R8-2Fp2VMq4wiHgby8AMMfTfIawHvPMRONCiOo2S2ij-2BSkrUmzlhVwncPZ-2FcH3YTHdK-2Fvpcbwft8lffFcPJu1-2BimdrHw4KuMlXrLCST9jR1-2B5TRWAX4e-2BPGhlSdf3a6MR3QwXVpVBbO1-2FVkAYGK-2FULRDNq)

RE: PUBLIC RECORDS REQUEST of January 27, 2021, Reference # P005908-012721.
Dear J Vega,
Your invoice is ready. Please login to the to make an online payment or you can pay by check (make check out to City of Salem) or cash to the following: City of Salem Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXpkX6-2BUTbW2sIUfvIDfcJt9J8ptXOnstMXMWF8I2Xm-2Btf4sfz3nrCx4fCn8Eo0XFg-3D-3DCwrY_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPCASKWAbRPX5SRV2eElfNlNTeymeiZEiwCu6pdWEeMMTNhaP2JOmmiPjQWakKKL3n7j5Sir9IHQyfV8m5DxvNYg84UEE-2B2QASDgD4BPdpStGbu1GPLnM0v-2F-2Fjftz4jY8sLe4g-2BKnMNS0qk0dO-2FBPdP-2B2vRZoWJtTKEWj6qKIheDYu4enqnDtZ-2B-2Bit8T5-2BPZ1Vd)
City of Salem
ATTN:  Police Records
333 Division Street NE
Salem OR 97301-2592
Once this invoice has been paid, staff will proceed with processing your request.
Sincerely, City of Salem




To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXpkX6-2BUTbW2sIUfvIDfcJt9J8ptXOnstMXMWF8I2Xm-2Btf4sfz3nrCx4fCn8Eo0XFg-3D-3DEvi6_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPCASKWAbRPX5SRV2eElfNlNTSaDZUMTDWehKG-2FS5SxwNOZLAT0nwGzB-2B-2FijD4dPo7hS9wvAK-2F75h0eJP1QXJwlLETHRbJcW11tCWkxhahipEyBbTSe8SAdVtfL8-2Bqn7IULKjmz5UtiRZE-2BbYIK8XsbVzJOUHAmtlVsDxUmQ-2BVuhkhL0qoz30jGG8-2ByoNgJeRvb)

--- Please respond above this line ---

RE: COST ESTIMATE for PUBLIC RECORDS REQUEST of January 27, 2021, Reference # P005908-012721 Dear J Vega, The City of Salem received a public records request from you on January 27, 2021, for the following: Incident Number (if applicable): “To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Vega” It has been determined that the City is the custodian of the records.  Our payroll system does not track Star/badge numbers with employee names so that information would not be available as part of the payroll report. The estimated charge for the production of the records you have requested will be: Fees Charged: $0.00
Labor Charged: $137.20
Estimated Total: $137.20 You may pay the fee with a credit card by using the Public Records Request portal or you can pay by check (make check out to City of Salem) or cash by the following methods: (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXpkX6-2BUTbW2sIUfvIDfcJtT2HJXYUiVauSBuq1iVz6ydq-2FcD20Q2J2bqROKpUwzxA-3D-3DgNVk_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPCIlkmSWQ1Bf08mi5Cu4K-2Bc0G3wX9QfMjv2owhbeoXMD-2BiZd4wtuzqFdiRXXqFMT-2FRQDm-2FUYfdOYDI1Xdqjbk8GLGDcjjNPt8L025C7qFR7MLOfjzGtGfvjOiDFFZ5f4cd8htp08Ijn3mJaL1ND9aMutZvGO-2BBEwEcNzOyV5wJpPJ4KfyQAkl0kBAUq06Hql39)
* In person at the Salem Police Department at 333 Division Street NE, or Via mail to: City of Salem
Attn: Police Records Unit
333 Division Street NE
Salem, Oregon 97301 Once payment has been received, staff will proceed with their research. If the payment amount is greater than the actual cost of producing the records, a refund will be issued to you.  If the payment amount is less than the actual cost of producing the records, you will be required to submit an additional payment before the records will be released. Pursuant to ORS 192.329(3)(b), if payment is not received within 60 days, The City of Salem will consider this request closed. If you do not wish to proceed with the request or if you would like to modify your request prior to payment, please respond to this email with your wishes so we can determine any reduction is estimated fees. Additionally, if the records are copyrighted, you will be required to complete a Request for Reproduction of Copyrighted Materials form before the copyrighted records can be released. Sincerely, City of Salem

To monitor the progress or update this request please log into the Public Records Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXpkX6-2BUTbW2sIUfvIDfcJuLs4jZrgUqOWoDkgSTOgN4jTHsvXxU9KlRwE-2BjcwFKnUacExCBnaihIDkU85OT090-3DgEQR_N20r5odqJFp-2B7nyMk7CtGRhTdPib8EehndID1ZlLTUi-2BvRJRxRau-2FLxXv7HZEiPCIlkmSWQ1Bf08mi5Cu4K-2Bc7WHsZk-2BcrOmL0-2FzqRMSEXmWhlxPlNDN3YnfQ9vHL9IQ6p5CQPKZ9lY6IXCArGzBYAeCFyqBDLjppW3-2FwfWA2AOdlu5zaFWXPYGNAJJLNSDh5Xpe2FUffR5f0wpPaGRuJl24mlyO0vIUUYbQw360IUAfg17dRAzA5fyT4i-2FM0Dw5)

RE: OVERDUE INVOICE FOR PUBLIC RECORDS REQUEST of January 27, 2021, Reference # P005908-012721. INV21-P005908-1
Dear J Vega,
We have not received your payment on invoice number INV21-P005908-1 for Public Records requested by you on January 27, 2021 with Request Number P005908-012721.
Incident Number if Provided:
Records Requested:  “To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Records sufficient to show the names, star numbers, respective dates, and the type of time off of all police officers and/or employees who requested any personal time off, vacation days, personal days, furlough days, or any other time off for the dates of, on, or between Jan 1, 2021 and January 8, 2021 AS WELL AS the dates of, on, or between Jan 1, 2020 and January 8, 2020.

Ideally, please provide the records in an excel spreadsheet.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Vega”
Invoice Balance Due: $137.20
You may pay the fee with a credit card by using the Public Records Request portal. You may also pay by check (make check out to City of Salem and include your reference number on the check) or cash using the following methods:
1. In person at the Salem Police Department at 555 Liberty Street SE, Room 130, or
2. Via mail to:
City of Salem
Attn: Police Records Unit
333 Division Street NE
Salem, Oregon 97301-2592
Sincerely,
City of Salem