Facial Recognition - St Paul (MN)

Freddy Martinez filed this request with the Saint Paul Police Department of Saint Paul, MN.
Tracking #

D008392-070319

Est. Completion None
Status
No Responsive Documents

Communications

From: Freddy Martinez


To Whom It May Concern:

Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Data: Documents sufficient to describe the source of photos for facial recognition which may include your agency booking photos, other agency booking photos as well as DMV photos. Documents sufficient to show the number of photos in your facial recognition database. Documents that describe the data retention policy of your agency for facial recognition. Documents describing where your agencies use facial recognition technology including at county jails, on body worn cameras, fixed surveillance cameras etc.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

From: Saint Paul Police Department

Dear Freddy:
Thank you for your interest in public records of the City of Saint Paul. Your Minnesota Government Data Practices open records request has been received and is being processed. Your request was received in this office on 7/3/2019 and given the reference number D008392-070319 for tracking purposes.

Record Requested: To Whom It May Concern:Pursuant to the Minnesota Government Data Practices Act, I hereby request the following records:Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.Responsive materials include but are not limited to:• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.• Financial records: purchase orders, invoices, and other memoranda and documentation. • Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology. • Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.• Data: Documents sufficient to describe the source of photos for facial recognition which may include your agency booking photos, other agency booking photos as well as DMV photos. Documents sufficient to show the number of photos in your facial recognition database. Documents that describe the data retention policy of your agency for facial recognition. Documents describing where your agencies use facial recognition technology including at county jails, on body worn cameras, fixed surveillance cameras etc.Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.Sincerely,Freddy MartinezUpload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAWOaw1RrkUtXie-DUXikIbk7Y%3A1hicQM%3AVvrs2RXaReiPZvTfwIsiv8yM7gY&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fpolice-department-4140%252Ffacial-recognition-st-paul-mn-76452%252F%253Femail%253DPoliceinfo%252540ci.stpaul.mn.us

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Please be aware that different request types will be handled by different departments. It is possible that multiple members of our staff will be involved in your request. You will hear from them individually.

City of Saint Paul

From: Saint Paul Police Department

--- Please respond above this line ---

Mr. Martinez,
The category "statistical data" is not relevant to your request as it pertains to the police department. We have already answered an email data request on this subject for MuckRock.
If you need to refine the request, please feel free to enter a new one and indicate a different category of data. I'm sorry I could not be of more assistance.
Sincerely,
Storme Dunn
Saint Paul Police Department
To monitor the progress or update this request please log into the

From: Saint Paul Police Department

--- Please respond above this line ---

Dear Freddy: The Saint Paul Police Department does not use facial recognition software nor do we have any current initiative to do so.
Very truly yours,
Tina V. Baribeau
Records Unit Manager
Saint Paul Police Department
(651) 266-5717 tina.baribeau@ci.stpaul.mn.us This message contains information which may be confidential andprivileged. If you are not the intended recipient, you are hereby notified thatany dissemination, distribution or copying of this message, or anyattachment(s) is strictly prohibited. If you have received this message inerror, please advise the sender by replying to this email and then deleting themessage and any attachment(s). Feelfree to complete a survey at http://stpaul.gov/PoliceCommunitySurvey

From: Freddy Martinez

St Paul Public Records Officer,

Thank you for confirmed that the police department does not use facial recognition software. However, our position is that we are due a search for records that are still relevant to our public records request. We also sought records related to solicitation of bids, policy manuals, and inter-government agreements. If, for example St Paul had a MOU with a local fusion center to access facial recognition technology, those records, if they existed, would still be in scope of our request.

Respecfully,
Freddy Martinez
Open the Government

Files

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