FOIA Request: Vigilant
| Tracking # |
23-1193 |
| Submitted | Dec. 31, 2023 |
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Communications
From: e
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
All contracts, licenses, MOUs, MOAs, data agreements, letters of intent, State of Work documents, Scope of Work documents, and other agreement documents with either Motorola Solutions, Vigilant, or Vigilant Solutions for the use of license plate readers.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
e
From: Rockford Police Department
City of Rockford, IL
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Your record request #23-1193 has been submitted successfully.
Thank you for your request, we will respond within 5 business days after receipt. If your request is for commercial purposes we will respond within 21 business days.
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Reply to this email or sign in to contact City of Rockford, IL.<br><br>
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From: Rockford Police Department
City of Rockford, IL
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A message was sent to you regarding record request #23-1193:
CITY OF ROCKFORD
NOTICE OF EXTENSION OF TIME TO RESPOND TO REQUEST FOR PUBLIC RECORDS
The City of Rockford received your written request for the inspection or copying of certain City public records (“Your Request”).
Pursuant to the Illinois Freedom of Information Act, the original due date for a response by the City to Your Request is January 9, 2024.
I. Extension of Time to Respond
Pursuant to Section 3(e) of the Illinois Freedom of Information Act, 5 ILCS 140/3(e), the City hereby notifies you that the time to respond to Your Request is extended for 5 Business Days as to all records identified in Section II below (the “Specified Records”).
Accordingly, the City will respond to Your Request as it relates to the Specified Records on or before January 16, 2023, a date that is not more than 10 Business Days after the date on which Your Request was originally received by the City.
II. Specified Records
This extension applies to the following public records included in Your Request:
All requested records
III. Justification for Extension
This extension is necessary because:
* The Specified Records are stored in whole or in part at a location other than the office in charge of the Specified Records.
* Your Request requires the collection of a substantial number of Specified Records.
* Your Request is couched in categorical terms and requires an extensive search for responsive records.
* The Specified Records have not been located in the course of routine search and additional efforts are being made to locate them.
* The Specified Records require examination and evaluation by personnel having the necessary expertise and discretion to determine if they are exempt from disclosure under Sections 7 or 7.5 of the Illinois Freedom of Information Act, 5 ILCS 140/7 and 5 ILCS 140/7.5, or should be disclosed only with appropriate deletions.
* Your Request requires consultation with another public body or among two or more bodies of the City that have a substantial interest in the response to, or the subject matter of, Your Request.
* The Specified Records cannot be produced within the time prescribed by the Act without unduly burdening or interfering with the operations of the City because:
CITY OF ROCKFORD, ILLINOIS
By: Joshua A. Versluys
Freedom of Information Officer
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Rockford, IL.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Rockford Police Department
City of Rockford, IL
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A document has been released for record request #23-1193 along with the following message:
Thank you for your public document request. A search has been conducted to locate your responsive documents and two items were located. I am releasing the current document at this time. The second document, the proposal, indicates it contains proprietary information which should not be disclosed. I have sought clarification from Motorola as to what specifically is proprietary but have not heard back yet. At this point I need additional time to determine if any portions of the proposal are actually subject to the exemptions allowed under 5 ILCS 140/7(1)(g). I am requesting until the end of the week to get clarification on this point.
Thank you
* 2020-144-R [Award of RFP - Automatic License Plate Reader Cameras to Vigilant Solutions].pdf
Document links are valid for one month.
After February 16, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Rockford, IL.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Rockford Police Department
City of Rockford, IL
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A message was sent to you regarding record request #23-1193:
Hello,
I have bene informed by Motorola that they are reviewing the proposal for proprietary information. After their review they will need to forward it to the legal department for review. They indicated they could have that done next week. I apologize for the delay. As soon as I have a final determination on this document I will let you know.
Thank you
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Rockford, IL.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Rockford Police Department
City of Rockford, IL
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A message was sent to you regarding record request #23-1193:
Hello,
I have not received a response from Motorola concerning the proprietary information. I emailed them today to get an update and have not received a response yet. I will check with a supervisor to see how I should proceed in the event that Motorola does not respond. Thank you for your patience.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Rockford, IL.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Rockford Police Department
City of Rockford, IL
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Record request #23-1193 has been closed. The closure reason supplied was:
Please see the FOIA response letter and redaction log which documents all redactions. Thank you for your patience as this request was processed.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Rockford, IL.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Rockford Police Department
City of Rockford, IL
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Documents have been released for record request #23-1193 along with the following message:
Please see the FOIA Response Letter and responsive documents that are available. Thank you for your request.
* Final
* 23-1193 Response Letter.docx
Document links are valid for one month.
After March 2, you will need to sign in to view the document(s).
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Rockford, IL.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
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