Emergency Management Agency PPE bids and procedures (Rhode Island Emergency Management Agency)
| Tracking # |
AP 20-10 |
| Multi Request | Emergency Management Agency PPE bids and procedures |
| Submitted | April 7, 2020 |
| Est. Completion | June 24, 2020 |
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Communications
From: Beryl Lipton
To Whom It May Concern:
Pursuant to the Rhode Island Access to Public Records Act, I hereby request the following records:
• The current procedure for procuring personal protective equipment (PPE) on behalf of agencies and entities within the jurisdiction of this office. If this office manages PPE requests for county, local, or private entities, please also provide any guiding material for soliciting, receiving, organizing, and fulfilling those requests.
• Any bids placed by this agency for the acquisition of PPE for this office or on behalf of any entity within the jurisdiction of this agency.
• Any available spreadsheet or aggregate information related to bids for PPE. Please provide all available segregable data, including but not limited to the source, the quantity, and the success of the bid.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
Sincerely,
Beryl Lipton
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Rhode Island Access to Public Records Act request, copied below, and originally submitted on April 7, 2020. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Rhode Island Emergency Management Agency
Dear Ms. Lipton,
I am in receipt of your request for public records in which you requested:
Request 1: The current procedure for procuring personal protective equipment (PPE) on behalf of agencies and entities within the jurisdiction of this office. If this office manages PPE requests for county, local, or private entities, please also provide any guiding material for soliciting, receiving, organizing, and fulfilling those requests.
Response 1: The state's procurement regulations are found at:
http://www.purchasing.ri.gov/StateAgencyInfoCenter/DocsForms/Purchasing%20Regulations.pdf
More information on purchasing is available at https://www.ridop.ri.gov/
I am in the process of finding out if there are any guidance materials for soliciting, receiving, organizing, and fulfilling requests from local or private entities.
Request 2 : Any bids placed by this agency for the acquisition of PPE for this office or on behalf of any entity within the jurisdiction of this agency.
Response 2 : The RI Emergency Management Agency does not place bids for the acquisition of PPE. RIEMA reviews bids and/or price lists provided by vendors and issues purchase orders. The Rhode Island COVID-19 Transparency Portal may contain the information you are seeking.
http://www.transparency.ri.gov/covid-19/data.php
Request 3: Any available spreadsheet or aggregate information related to bids for PPE. Please provide all available segregable data, including but not limited to the source, the quantity, and the success of the bid.
Response 3: The RI Emergency Management Agency does not place bids for the acquisition of PPE. RIEMA reviews bids and/or price lists provided by vendors and issues purchase orders. Attached please find a spreadsheet provided to me by the RIEMA Office of Grants and Finance in response to this request. In addition, the Rhode Island COVID-19 Transparency Portal may contain the information you are seeking.
http://www.transparency.ri.gov/covid-19/data.php
Very truly yours,
Anita Flax
Deputy Chief of Legal Services
Public Records Officer
RI Emergency Management Agency
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AP2020-1020Response.xlsm
From: Rhode Island Emergency Management Agency
This is my follow-up response to your request - I am not able to get back to the website I utilized to send my initial response.
In response to your request, "[i]f this office manages PPE requests for county, local, or private entities, please also provide any guiding material for soliciting, receiving, organizing, and fulfilling those requests," please be advised that RIEMA has no documents responsive to this request.
Very truly yours,
Anita Flax
[Flax]
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