Public Records Request for Officer IAD (Quincy Police Department)

Records Requester filed this request with the Quincy Police Department of Quincy, MA .
Tracking #

SPR20-0839

Multi Request Public Records Request for Officer IAD
Status
Completed

Communications

From: Records Requester

Keeper of Records,

Please accept this request for public records, pursuant to M.G.L. c. 66, §10, and c. 4, §7, cl. 26. I request the Department produce information relating to internal affairs complaints against Quincy Police Department officers between January 1, 2010 ― April 30, 2020 including but not limited to the following:

1. Police Officer's Name;
2. Rank;
3. Badge Number;
4. Date of IAD complaint;
5. IAD Complaint # (sometimes referred to as the Complaint Control Form #);
6. IAD Case # (this is the number assigned to the IAD investigation file);
7. Nature of Charges against the Officer;
8. Results of the IAD investigation; and
9. IAD Complaint Disposition Date.

I understand this information is stored digitally therefore I request the records be provided digitally (preferably Excel/CSV) within the statutory time period of ten days.

From: Quincy Police Department

Pursuant to Public Records Law, the following individual has been designated as the Records Access Officer for the Quincy Police Department:

Lieutenant Terence McDonnell
Inspector of Divisions
One Sea Street, Quincy, MA 02169
(617) 745-5744
e-mail: <mailto:qpdrecordsrequest@quincyma.gov> qpdrecordsrequest@quincyma.gov<mailto:qpdrecordsrequest@quincyma.gov>

<mailto:qpdrecordsrequest@quincyma.gov>Public Records requests may be made in-person, via mail, or electronic mail. To download a Request for Public Records form, click https://www.quincyma.gov/civicax/filebank/blobdload.aspx?t=31986.59&BlobID=33639 . Telephone requests will NOT be honored. Requests will be processed in the order by which they are received. Under Massachusetts Public Records Law, please allow up to (10) ten business days, from receipt, for a response to your request.

Respectfully,

Sgt. Karyn Barkas
Public Information Officer
Quincy Police Department
1 Sea St
Quincy, MA 02169
Office: 617.745.5890

From: Quincy Police Department

To whom this may concern,
This acknowledges receipt of the attached Public Records request dated May 4, 2020 and received May 5, 2020. Contrary to your understanding, the Quincy Police Department does not digitally store the information requested. Although the information sought is a matter of Public Record, fulfilling your request will be a time and labor intensive endeavor. Individual file folders from January 1, 2010-April 30, 2020 will need to be reviewed with requested information then extracted. If you would like to proceed with your request as submitted, please let me know so that I may provide a good faith estimate of fees to be charged for production. Otherwise, I offer my assistance in modifying the scope of your request as doing so may enable the Department to produce the records sought in a more efficient and affordable manner.
Regards,

Lieutenant Terence McDonnell

Quincy Police Department

Inspector of Divisions

1 Sea Street

Quincy, MA 02169

617-745-5744

617-745-5749 (fax)

The content of this email is confidential and intended for the designated recipient specified above. If you are not the intended recipient, then you received this message by mistake. Please notify the sender of the mistake by replying to this message and then immediately delete it from your computer. It is strictly forbidden to share any part of this message with any third party, without written consent of the sender.

From: Records Requester

Please proceed and provide an estimate.

From: Quincy Police Department

To whom this may concern,
Upon further review, the Department has determined that responsive records to your request do not exist. In order to provide the information sought in your request, the Department would be required to conduct research and create a new record. Hence, this matter falls outside the purview of the Public Records Law.
Regards,
Lt. McDonnell

From: Records Requester

I wish to file an appeal in this denial of my public records request by the Quincy Police Department. The police claim that there are no responsive documents.

From: Quincy Police Department

Good Afternoon,

Could you please clarify the basis of your appeal with respect to your public records request to the Department?

Very Respectfully,
Benjamin

Benjamin Chan
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832

From: Records Requester

I am disputing that police contention that there are have been no internal affairs complaints against the Quincy Police between January 1, 2010 April 30, 2020.

From: Quincy Police Department

Hello,

Please be aware, this office has received an appeal relating to your entity's response to a request for public records. Attached are further details concerning this appeal. If you have any questions or wish to provide further information relating to this matter, please contact the Public Records Division at pre@sec.state.ma.us<mailto:pre@sec.state.ma.us> or 617-727-2832. Given that the Supervisor of Records must issue a determination within 10 business days of receipt of the appeal petition, please provide any additional information to this office as soon as possible.
Thank you,
Barbara Durgin, Esquire
Staff Attorney
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
Tel: (617) 727-2832
Email: Barbara.Durgin@sec.state.ma.us<mailto:Christopher.Crocker@sec.state.ma.us>

From: Quincy Police Department

Hello,

Please be aware, the Supervisor of Records has issued a determination relating to an appeal in which you were involved. This determination is attached, and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx<http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx>.

If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.

Thank you,

Jack Robertson
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832

From: Quincy Police Department

To whom this may concern,
Please see attached document.
Regards,

Lieutenant Terence McDonnell

Quincy Police Department

Inspector of Divisions

1 Sea Street

Quincy, MA 02169

617-745-5744

617-745-5749 (fax)

The content of this email is confidential and intended for the designated recipient specified above. If you are not the intended recipient, then you received this message by mistake. Please notify the sender of the mistake by replying to this message and then immediately delete it from your computer. It is strictly forbidden to share any part of this message with any third party, without written consent of the sender.

From: Records Requester

I wish to appeal this fee estimate because:

(1) it is not a reasonable fee,
(2) the search time quoted is inflated and
(3) a records custodian is required to maintain records in an orderly manner and a requestor cannot be charged for the need to organize records in order for the record keeper to comply with the request.

Additionally, I ask the records custodian to waive the estimated fee because the disclosure would benefit the public interest.

From: Quincy Police Department

Dear Records Custodian,

Please be aware, this office has received an appeal relating to your entity's response to a request for public records. Attached are further details concerning this appeal. If you have any questions or wish to provide further information relating to this matter, please contact the Public Records Division at pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>or 617-727-2832.

Given that the Supervisor of Records must issue a determination within 10 business days of receipt of the appeal petition, please provide any additional information to this office as soon as possible.

Thank you,

Lauren Foley
Staff Attorney
Public Records Division
Secretary of the Commonwealth
Lauren.Foley@sec.state.ma.us<mailto:Lauren.Foley@sec.state.ma.us>

From: Quincy Police Department

Hello,

Please be aware, the Supervisor of Records has issued a determination relating to a petition in which you were involved. This determination is attached, and available online at: http://www.sec.state.ma.us/AppealsWeb/AppealsStatus.aspx.

If you have any questions, please contact the Public Records Division at 617-727-2832 or pre@sec.state.ma.us<mailto:pre@sec.state.ma.us>.

Thank you,

Robert Hyland
Office of the Secretary of the Commonwealth
Public Records Division
One Ashburton Place, Room 1719
Boston, MA 02108
617-727-2832

From: Records Requester

I am writing to followup on the July 10, 2020, SPR20/1019 determination of the Office of the Secretary of the Commonwealth, Public Records Division. The Quincy Police Department Records Custodian has not complied with the records request. Further the custodian has not offered any estimated date of compliance.

From: Quincy Police Department

To who this may concern,
Please find the attached responsive records pertaining to your Public Records request originally dated April 30, 2020. Please be advised that most of the records of the records sought are not stored digitally. Retrieving information for 2010-2017 required an archived records search by the IT Department and given the current interest in records of this nature, we have been inundated with similar requests.
I apologize for the delay in getting this information to you.
Stay healthy!

Lieutenant Terence McDonnell

Quincy Police Department

Inspector of Divisions

1 Sea Street

Quincy, MA 02169

617-745-5744

617-745-5749 (fax)

The content of this email is confidential and intended for the designated recipient specified above. If you are not the intended recipient, then you received this message by mistake. Please notify the sender of the mistake by replying to this message and then immediately delete it from your computer. It is strictly forbidden to share any part of this message with any third party, without written consent of the sender.

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