Student Privacy Virginia Documents (Region 4) (Prince William County Public Schools)
| Multi Request | Student Privacy Virginia Documents (Region 4) |
| Submitted | Feb. 18, 2020 |
| Est. Completion | None |
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Communications
From: Tom Nash
To Whom It May Concern:
Pursuant to the Virginia Freedom of Information Act, I hereby request the following records:
- A copy of any data release consent forms parents or students are asked to sign
- Any current policy documents or guidelines governing student data usage
- Any amendments made to those forms from 2015-2019
- Documents outlining any third-party programs or applications collecting student data
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Tom Nash
From: Prince William County Public Schools
Dear Mr. Nash:
The School Division received your request for records on February 19, 2020. The following response is provided pursuant to Virginia Code Section 2.2-3704.
Per Virginia Code Section 2.2-3704 (A) of The Virginia Freedom of Information Act which states that "all public records shall be open to inspection and copying by any citizens of the Commonwealth," your request is denied based on your mailing address in Somerville, MA. The Act only provides Virginia citizens, representatives of newspapers and magazines with a circulation in the Commonwealth, and representatives of radio and television stations broadcasting in or into the Commonwealth with access to the records of public bodies."
Sincerely,
Sherry M. Clines
Equity and Employee Relations Specialist
Department for Human Resources
Prince William County Public Schools
Phone: 703.791.8764
Fax: 703.791.8033
From: Tom Nash
Hi Ms. Clines,
I am actually a VA resident. Thanks!
From: Prince William County Public Schools
Dear Mr. Nash:
In order to process your Freedom of Information Act (FOIA) request, please provide your mailing address.
Thank you,
Sherry M. Clines
Equity and Employee Relations Specialist
Department for Human Resources
Prince William County Public Schools
Phone: 703.791.8764
Fax: 703.791.8033
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From: Tom Nash
1100 Carrolton St Richmond VA 23221 - thanks!
From: Prince William County Public Schools
Good morning Mr. Nash,
The School Division is in receipt of your FOIA request and will follow up with you in accordance with the Virginia FOIA. We will notify you in advance of any fees that may be associated with fulfilling your request. Should we require additional time to compile this information, we will let you know.
Sincerely,
Sherry M. Clines
Equity and Employee Relations Specialist
Department for Human Resources
Prince William County Public Schools
Phone: 703.791.8764
Fax: 703.791.8033
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~WRD000
From: Prince William County Public Schools
Dear Mr. Nash:
The School Division received your Freedom of Information Act (FOIA) request and your follow-up email providing your Virginia mailing address on February 19, 2020. We are providing this response consistent with Virginia Code § 2.2-3704.
The responsive documents to request #1 (A copy of any data release consent forms parents or students are asked to sign) and request #2 (Any current policy documents or guidelines governing student data usage) are attached and there is no charge, as it required less than 15 minutes of staff time to compile. For request #1, the Division is providing all forms that are collected through central offices. Consent forms may be created by other school sites. Please advise if you wish to expand the scope of your request to include an inquiry to all 96 schools.
An advance determination indicates that the production of the records requested in request #3 (Any amendments made to those forms from 2015-2019) and request #4 (Documents outlining any third-party programs or applications collecting student data) would require at least 11 hours of staff time, at a minimum cost of $466.52. The calculation of charges is provided below.
PWCS Staff
Estimated Amount of Time to Fill Request
Hourly Rate
Total
Information Security Engineer
8 hours
$30.76
$246.08
Director of Information Technology Services
2 hours
$77.77
$155.54
Equity & Compliance Officer
1 hour
$64.90
$64.90
Total Cost: $466.52
These charges reflect staff time for producing the records.
Due to the scope of your request, it is not practically possible to provide the requested information for request #3 and request #4 within the five (5) working day period. Ergo, the School Division invokes an additional seven (7) working days in which to respond to your request as provided by Virginia Code § 2.2-3074 (A)(4).
Please notify us immediately if you wish to proceed with this portion of your request. The timeline for our response is tolled until we receive your notification.
If you wish to proceed, please remit a check in the amount of $466.52 made payable to "Prince William County School Board" and mail to: PWCS, Office of Equity and Employee Relations Attn: Tanisha Holland, P.O. Box 389, Manassas, VA 20108.
Sincerely,
Sherry M. Clines
Equity and Employee Relations Specialist
Department for Human Resources
Prince William County Public Schools
Phone: 703.791.8764
Fax: 703.791.8033
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~WRD000
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